Award

The Provision of an Engagement Monitoring Software Solution

UNIVERSITY OF SOUTHAMPTON

This public procurement record has 2 releases in its history.

Award

30 May 2023 at 14:08

Award Notice
Tender

03 Feb 2023 at 15:01

Tender Notice
Summary of the contracting process

The University of Southampton has awarded a contract for "The Provision of an Engagement Monitoring Software Solution" with a value of £809,995. The procurement method was an open procedure with a tender deadline of 6th March 2023. The contract period is set to run from 5th May 2023 to 4th May 2028. The University identified the main procurement category as "goods", with the classification falling under "Software package and information systems". The contracting authority is the University of Southampton, located in Southampton, England, with the buyer being the same organization.

This tender provides opportunities for small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organizations. Businesses suited for this engagement monitoring software procurement should offer solutions for recording attendance systems and software packages. The University aims to have the technological solution implemented by September 2023 and is utilising the In-Tend electronic tendering portal for managing the procurement process. Interested parties should take note that all communications and document submissions must be made through the In-Tend portal to participate in this procurement. Potential suppliers and tenderers should be prepared for all costs and expenses associated with participating in this tender process.

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Notice Information

Notice Title

The Provision of an Engagement Monitoring Software Solution

Notice Description

The University would like to be able to monitor the academic engagement of students, whilst partaking in academic activities on campus, off campus or academic activities whilst working online. Monitoring academic engagement has also been introduced as part of the new immigration system on 5 October 2020 by the Home Office (UKVI). The new academic engagement policy requires sponsors (University of Southampton) to ensure that all sponsored students are academically engaged for the entirety of their course, including activities they consider would indicate academic engagement such as: * Attending required lectures, seminars, or tutorials * Undertaking required laboratory work * Undertaking research or fieldwork * Submitting essays, assignments and attending examinations The monitoring needs to be simple for students to use and give visibility to the student of academic engagement information being collected. The university needs to be able collect the data required, use appropriate technology and to be able to report on the data quickly and efficiently. Our plan is to have the appropriate, technological solution in place for September 2023.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-9640e6db-2624-49e9-87c0-6f47ac0540ca
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/151a70b0-995f-4ea0-ae23-bcc6f7f67108
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£809,995 £500K-£1M
Lots Value
Not specified
Awards Value
£809,995 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
30 May 20232 years ago
Submission Deadline
6 Mar 2023Expired
Future Notice Date
Not specified
Award Date
4 May 20232 years ago
Contract Period
4 May 2023 - 4 May 2028 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SOUTHAMPTON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO17 1BJ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
Not specified
Local Authority
Southampton
Electoral Ward
Portswood
Westminster Constituency
Southampton Test

Supplier Information

Number of Suppliers
1
Supplier Name

SEATS SOFTWARE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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