Award

The Priory Federation of Academies Trust - Tender for Cleaning Services.

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

21 Jul 2017 at 14:17

Award Notice
Tender

05 Dec 2016 at 14:57

Tender Notice
Summary of the contracting process

The Priory Federation of Academies Trust is currently seeking suppliers for their Tender for Cleaning Services, aimed at maintaining a high standard of cleanliness across schools in Lincoln, including The Priory Academy LSST, The Priory City of Lincoln Academy, The Priory Witham Academy, and The Priory Ruskin Academy. This contract, valued at approximately £610,000 per annum, begins on 1 September 2017 and runs for three years, with a potential two-year extension available by mutual agreement. The tender is at the award stage, with a published date of 21 July 2017, following a selective procurement method under a restricted procedure.

This opportunity offers significant potential for businesses specialising in cleaning services, particularly those that can demonstrate innovation and the implementation of new cleaning methodologies and equipment. Companies with experience in educational or large-scale cleaning contracts would be well-suited to compete. The successful contractor will need to ensure compliance with BICSc standards and maintain proactive management of the cleaning specifications, leading to enhanced service delivery and potential business expansion as the Trust grows and possibly adds more schools to the contract.

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Notice Information

Notice Title

The Priory Federation of Academies Trust - Tender for Cleaning Services.

Notice Description

The successful tenderer will be required to provide cleaning services for The Priory Federation of Academies Trust. The contract covers the scope for the provision of all cleaning services at each school within the Trust ~ the tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for each site. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff. The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide all schools a cleaning service that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification. The contract being tendered is initially for three years in duration from 1.9.2017 until 31.8.2020, with the option to extend by a further two years (until 31.8.2022) by mutual consent. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. The successful tenderer will be required to provide cleaning services initially for the four schools listed below within The Priory Federation of Academies Trust. However, as the Trust continues to expand, it is likely that the number of participating schools will increase, therefore the Trust reserves the right to add to this contract; The Priory Academy LSST, Lincoln. The Priory City of Lincoln Academy, Lincoln. The Priory Witham Academy, Lincoln. The Priory Ruskin Academy, Grantham. The value of the current contract is approximately 610 000 GBP p.a. excluding all periodic cleaning. Additional information: Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/the_priory_federation_of_academies_trust The closing date for receipt of the Pre-Qualification Questionnaire is 6.1.2017 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-982c1476-988d-40c9-8ed9-b6c2bab88b85
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/fb252a26-710c-4c55-850a-182543fd3c3e
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919000 - Office, school and office equipment cleaning services

Notice Value(s)

Tender Value
£3,050,000 £1M-£10M
Lots Value
Not specified
Awards Value
£972,871 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
21 Jul 20178 years ago
Submission Deadline
6 Jan 2017Expired
Future Notice Date
Not specified
Award Date
31 May 20178 years ago
Contract Period
31 Aug 2017 - 31 Aug 2022 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LINCOLN
Postcode
LN5 8PW
Post Town
Lincoln
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF3 Lincolnshire
Small Region (ITL 3)
TLF30 Lincolnshire CC
Delivery Location
Not specified
Local Authority
Lincoln
Electoral Ward
Park
Westminster Constituency
Lincoln

Supplier Information

Number of Suppliers
1
Supplier Name

CSG

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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