Tender

GB-Srewsbury: ROCB 029 - Inspection and Testing of Fire and Smoke Dampers

SHROPSHIRE COUNCIL

This public procurement record has 1 release in its history.

Tender

17 Feb 2025 at 15:30

Tender Notice
Summary of the contracting process

Shropshire Council is seeking a contractor for the inspection and testing of fire and smoke dampers under Contract ROCB 029. This tender falls under the fire-detection systems category and will cover the maintenance of these systems in Shropshire Council managed properties and other external client properties located in the West Midlands, United Kingdom. The procurement is at the tender stage with an open procedure, and interested parties must submit their applications by 10th March 2025. The contract is set to commence on 1st April 2025 and will run until 31st March 2028, with a potential extension of two years, contingent on performance and mutual agreement.

This tender provides significant opportunities for businesses in the fire safety and building management industries to expand their market presence and secure a long-term contractual relationship with Shropshire Council. Companies specialising in fire safety inspections, maintenance, and remedial work will find this opportunity particularly relevant. The contract's value, estimated between £50,000 and £100,000, offers a stable revenue stream, and the possibility of a two-year extension further enhances its attractiveness. Although particular suitability is noted for voluntary community and social enterprises (VCSE), the procurement method is open, encouraging a wide range of businesses to participate.

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Notice Information

Notice Title

GB-Srewsbury: ROCB 029 - Inspection and Testing of Fire and Smoke Dampers

Notice Description

The delivery of the works undertaken by the Contractor under this Contract shall enable the Client to discharge their responsibility under The Regulatory Reform Fire Safety Order in relation to the inspection, testing, cleaning, re-setting and lubrication of fire and smoke dampers. The Contract shall comprise of the yearly inspection, testing, cleaning, re-setting and lubrication of fire and smoke dampers in accordance with BS9999: 2017 Fire Safety in the Design, Management and use of Buildings document, and Building Engineering Services Association (BESA) Technical Bulletin TB/001 Fire and Smoke Damper Maintenance document at Shropshire Council sites along with those of other external clients to the Client. The Contract consists of carrying out the planned preventative maintenance of fire and smoke dampers installed on Council controlled premises, to ensure that they are maintained in a safe condition so as to prevent risk of injury to any person or damage to any property, to ensure optimum system efficiency, and to extend the working system life. The Contract shall comprise of the remedial works required to repair the existing equipment if found to be faulty subject to the prior approval of the Budget Holder and Client and shall be in accordance with clause 3.1.1 of the specification. The initial term of the Contract will run from 1st April 2025 to 31st March 2028. Following this period, the contract may be extended by an additional two years (until 31st March 2030), contingent on satisfactory performance during the initial term and mutual agreement on both terms and costs for the extension. Prices submitted will cover the period from 1st April 2025 to 31st March 2026. Subsequently, the contractor may propose an annual cost adjustment to the tendered rates for the next 12-month period, capped at the Consumer Price Index (CPI) percentage change from January to December of the previous year as listed on the ONS website under the "CPI All Item: percentage change of 12 months data series." This adjustment is subject to Council approval. Nonetheless, the Council retains the right to negotiate with the Contractor on any proposed rate increases if deemed unjustified.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-9a077ecf-0b32-47d1-b009-ed2d1447e69b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d8a3b02c-123c-4a40-945a-330c90da94bd
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

CPV Codes

31625100 - Fire-detection systems

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Feb 20251 years ago
Submission Deadline
10 Mar 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2025 - 31 Mar 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SHROPSHIRE COUNCIL
Contact Name
Procurement
Contact Email
procurement@shropshire.gov.uk
Contact Phone
+441743252992

Buyer Location

Locality
SHREWSBURY
Postcode
SY2 6ND
Post Town
Shrewsbury
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG22 Shropshire
Delivery Location
TLG West Midlands (England)
Local Authority
Shropshire
Electoral Ward
Abbey
Westminster Constituency
Shrewsbury

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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