Award

SS17023 Cycle to Work Scheme

KENT COUNTY COUNCIL

This public procurement record has 2 releases in its history.

AwardUpdate

11 Sep 2017 at 08:56

Award Notice
Tender

03 Jul 2017 at 08:13

Tender Notice
Summary of the contracting process

Kent County Council is inviting tenders for the SS17023 Cycle to Work Scheme, aimed at reducing environmental pollution and promoting healthier commuting options for its employees. The procurement process is currently at the Award stage, with a total estimated value of £336,000 and an expected contract period commencing on 29th August 2017 and lasting for three years, potentially extending for an additional year. The deadline for submitting tender responses was 31st July 2017, and the scheme operates within the Transport equipment and services industry, specifically based in the South East of England.

This tender presents significant opportunities for local small and medium enterprises (SMEs) as the successful supplier will be required to partner with or subcontract independent local providers. Businesses specialising in bicycles, safety equipment, and associated services are particularly well-suited to compete for this contract. The framework agreement will enable these businesses to increase their market presence and contribute to a government initiative that encourages employee wellbeing and supports environmentally friendly transport solutions.

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Notice Information

Notice Title

SS17023 Cycle to Work Scheme

Notice Description

To reduce environmental pollution and promote healthier journeys, the 1999 Finance Act introduced an annual tax exemption which allows employers to hire bicycles and safety equipment to employees (up to the cumulative value of PS1,000) as a tax-free benefit. Kent County Council's HR team run a Cycle to Work scheme in pre-determined windows, usually in May and September each year, for 6-8 weeks each window. During this time, eligible employees can take part in the salary sacrifice scheme and acquire bicycles and safety equipment for the primary use of commuting to and from work. At present, the bicycles are supplied by the incumbent Cycle to Work scheme provider and their own national network of suppliers. The incumbent Cycle to Work scheme provider also works with independent, local small businesses. Kent County Council requires the ongoing provision of a Cycle to Work salary sacrifice scheme to Kent County Council employees. The Council are inviting potential suppliers to tender for the provision of a Cycle to Work scheme whereby the successful supplier would be expected to organise and manage the scheme on behalf of the Council. This will be a Framework Agreement which will allow bicycles and equipment to be purchased as required on a call-off basis depending on employee demand. The scheme provider will be required to partner with or sub-contract to independent local providers, both at the beginning and throughout the scheme duration. This will increase the range of bicycles and equipment available to Council employees and increase the opportunities local (SMEs) Small and Medium Enterprises have to participate in the scheme. Each scheme has an estimated value of PS42k and two are run per year. On the basis of a 36 month framework agreement, the total estimated value is PS252k and with one optional extension of 12 months, the total estimated value would be PS336k, but no guarantee is given as to the actual value of the framework agreement. The Council do not currently pay any additional monies for the running of the scheme itself and any money spent acquiring the bicycles and equipment is recouped in full from the employees over the hire period (usually 12 months). The Council currently receives cash back from its incumbent provider and this would be required to continue under the new framework agreement. The framework agreement is anticipated to commence upon 29th August 2017 and will continue for a period of 36 (thirty six) months, with one optional contract extension of 12 (twelve) months unless terminated in accordance with the framework agreement terms and conditions (Appendix F) on the Kent Business Portal. Should you wish to tender for this opportunity, please log in to the Kent Business Portal (https://www.kentbusinessportal.org.uk/) to obtain the Invitation to Tender documentation and submit your tender response no later than noon on 31st July 2017.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-9bcfa23e-5128-4b83-aaab-d0b4e0621c84
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/79895561-a017-449a-ae59-54512a3edb90
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

60 - Transport services (excl. Waste transport)

CPV Codes

34000000 - Transport equipment and auxiliary products to transportation

60000000 - Transport services (excl. Waste transport)

Notice Value(s)

Tender Value
£336,000 £100K-£500K
Lots Value
Not specified
Awards Value
£336,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
11 Sep 20178 years ago
Submission Deadline
31 Jul 2017Expired
Future Notice Date
Not specified
Award Date
14 Aug 20178 years ago
Contract Period
28 Aug 2017 - 28 Aug 2020 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
KENT COUNTY COUNCIL
Contact Name
Nicola Daniels
Contact Email
nicola.daniels@kent.gov.uk
Contact Phone
+44 3000416009

Buyer Location

Locality
MAIDSTONE
Postcode
ME14 1XQ
Post Town
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ45 Mid Kent
Delivery Location
TLJ South East (England)
Local Authority
Maidstone
Electoral Ward
Penenden Heath
Westminster Constituency
Maidstone and Malling

Supplier Information

Number of Suppliers
1
Supplier Name

HALFORDS

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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