Tender

BFI Security Services

BFI

This public procurement record has 1 release in its history.

Tender

24 Nov 2017 at 16:36

Tender Notice
Summary of the contracting process

The British Film Institute (BFI) is currently seeking a provider for Security Services across five sites, including BFI Southbank, BFI IMAX, BFI Headquarters, the BFI National Archive, and the BFI Master Film Store located near Gaydon. This tender, titled "BFI Security Services," is classified under the security services industry category (CPV Code: 79710000). The procurement method is selective, following a restricted procedure. Interested parties must express their interest through the BFI's e-Tendering Portal by 22 December 2017, as the tender period will close on this date. The contract is expected to begin on 1 June 2018 and will run until 31 May 2021.

This procurement presents a significant opportunity for businesses specialising in security services, particularly those capable of providing comprehensive coverage, including 24-hour manned security across multiple locations. Companies with experience in public-facing security roles and a track record in managing high-traffic environments would be especially well-suited to compete for this contract. The scope spans various operational demands, catering to both public audiences and internal stakeholders, thus offering potential for growth and long-term partnership with a respected cultural institution.

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Notice Information

Notice Title

BFI Security Services

Notice Description

BFI is seeking a Security Services provider across its 5 sites as follows: BFI Southbank BFI Southbank is a public building located on the busy South Bank area of London with in excess of 3 million visits per year. The building has a wide range of facilities open to the public. 24 hour manned security is required for 365 days a year currently providing 476 hours of cover per week. As well as providing the usual security expertise the Security team at BFI Southbank are also an important public facing team acting as the 'front door' to a substantial number of enquiries from public or BFI Staff face to face and via telephone or email. BFI IMAX BFI IMAX is a purpose built IMAX cinema which houses 1 screen being the largest in the UK at 26m wide and 22m high and a seating capacity of 500. The film program consists of a mixture of mainstream IMAX releases and education/family screenings. 24 hour manned security is required for 365 days a year currently providing 168 hours of cover per week. As well as providing the usual security expertise the Security guard at the BFI IMAX are also an important public facing team acting as the 'front door' to a substantial number of enquiries from public or BFI Staff face to face and via telephone or email. BFI Headquarters The BFI Headquarters is situated at 21 Stephen Street, London W1T 1LN and consists of a 1960's office block on 6 floors. Currently security is required to open and close the site each working day and be present in-between which current amounts to 90 cover hours per week. The team also provides cover, when necessary, for weekend working. We also require a key holding patrol and response service to respond to alarm signals out of core hours within 1 hour. BFI National Archive The National Archive is sited on the outskirts of Berkhamsted in Hertfordshire. The site is some 9 acres in total with 90,000 square feet of buildings. The buildings comprise offices, laboratories, film handling rooms, 3 specialist safety film stores, each of some 640m2, a specialist Nitrate film store comprising 24 storage cells, a paper store, a poster store plus film processing and printing facilities. Security cover is required out of core staff hours (0800 and 1800 Monday to Friday) and 24 hours during weekends and bank holidays which currently amount to 123 hours per week. Gaydon Located near Gaydon is the BFI Master Film Store (MFS) along with a number of other vaults that together house the majority of the Nitrate stock and all master material which approximately amounts to 475,000 cans of film. The current Security Service is provided by Mobile Security Officers who also act as the Keyholding provider and Emergency Site response. Further details can be found within the 'Information and Instructions to Bidders' document, available to bidders that express an interest via the BFI's In-Tend e-Tendering Portal. Additional information: To take part in this tender, please visit our website, at the address shown above, where you will need to register, if you haven't already, and express an interest in this opportunity to access the relevant documents. Please note expressions of interest will only be accepted via the BFI's e-Tendering Portal. Is a Recurrent Procurement Type? : Yes

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-9bf6550b-26ed-4353-849d-09effd278b8a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5c71d8fa-0fb5-4c08-bf1d-fa779b0281c0
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79710000 - Security services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Nov 20178 years ago
Submission Deadline
22 Dec 2017Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 May 2018 - 31 May 2021 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BFI
Contact Name
Stephen Adams
Contact Email
stephen.adams@bfi.org.uk
Contact Phone
0207 9574849

Buyer Location

Locality
LONDON
Postcode
W1T 1LN
Post Town
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI36 Camden
Delivery Location
Not specified
Local Authority
Camden
Electoral Ward
Bloomsbury
Westminster Constituency
Holborn and St Pancras

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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