Award

Newbury Academy Trust - Tender for Cleaning Services

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

28 Aug 2019 at 11:11

Award Notice
Tender

25 Sep 2018 at 14:20

Tender Notice
Summary of the contracting process

The Newbury Academy Trust is seeking cleaning services for three schools—Trinity School, Fir Tree School, and Speenhamland Primary School—located in Newbury, West Berkshire. This procurement is currently in the Award stage, after publishing the tender notice on 25 September 2018 and officially awarding the contract on 26 February 2019. The contract has a total value of £900,000 and will run from 1 April 2019 to 31 March 2024, with an option to extend for a further two years. The procurement method used is a selective procedure under the relevant UK regulations.

This tender presents an excellent opportunity for small and medium-sized enterprises (SMEs), particularly those specialising in educational cleaning services, to grow their business through the provision of high-quality cleaning solutions. The Newbury Academy Trust prioritises innovation and effective contract management, making it essential for bidders to demonstrate experience and capability in maintaining high cleanliness standards across multiple sites while complying with British Institute of Cleaning Science (BICSc) standards. Interested suppliers can benefit from economies of scale offered by this multi-site contract, enhancing their service delivery and client satisfaction.

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Notice Information

Notice Title

Newbury Academy Trust - Tender for Cleaning Services

Notice Description

The successful Supplier will be required to provide cleaning services to Newbury Academy Trust at the following schools: - Trinity School, - Fir Tree School, - Speenhamland Primary School. Newbury Academy Trust is a 3 school MAT, comprising of one secondary school and 2 primary schools. All 3 schools are located in the West Berkshire town of Newbury, approximately 2 miles apart. Our mission is to provide excellent education for all and dramatically improve the lives of our children and young people by providing high-quality education and experiences. The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for each school in the Trust. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff at all schools. As a multi-site tender, the successful supplier is expected to bring continuity of high standards and economies of scale to the contract across the trust. The basis and rationale that the Trust requires the successful supplier to operate to at all times, is being able to provide schools that are fit for purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification. The contract being tendered is for 3 years in duration from 1.4.2019 to 31.3.2022 for Speenhamland Primary School and 1.6.2019 to 31.3.2022 at Trinity School and Fir Tree Primary School with the option to extend for a further 2 years, with agreement from the Trust. This contract will be fixed price in nature, with the supplier invoicing the Trust for 1/12 of the annual cost on a monthly basis. It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. (Further information is provided in the SQ Documentation.) Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/newbury_academy_trust__cleaning_services The closing date for receipt of the Selection Questionnaire is 26.10.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-9ec83d7d-2ce6-4b87-8bb5-89961846fb28
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/171ba96d-2448-4683-afd4-b88d61e6fafc
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£630,000 £500K-£1M
Lots Value
Not specified
Awards Value
£900,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
28 Aug 20196 years ago
Submission Deadline
26 Oct 2018Expired
Future Notice Date
Not specified
Award Date
26 Feb 20196 years ago
Contract Period
31 Mar 2019 - 31 Mar 2024 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
The Litmus Partnership
Contact Email
pqq@litmuspartnership.co.uk
Contact Phone
Not specified

Buyer Location

Locality
NEWBURY
Postcode
RG14 2DU
Post Town
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ16 Berkshire West
Delivery Location
Not specified
Local Authority
West Berkshire
Electoral Ward
Newbury Speen
Westminster Constituency
Newbury

Supplier Information

Number of Suppliers
1
Supplier Name

CLEANTEC SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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