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RENTAL OF WATER COOLERS

York and North Yorkshire Combined Authority acting as Fire and Rescue Authority.

This public procurement record has 1 release in its history.

Award

07 Aug 2026 at 14:02

Award Notice
Summary of the contracting process

York and North Yorkshire Combined Authority, acting as Fire and Rescue Authority, procured the rental of water coolers across its North Yorkshire Fire and Rescue Service estate. The requirement covers the supply and rental of water-cooling equipment as a goods contract, for delivery across Yorkshire and the Humber. It was intended to support drinking-water provision at the authority’s fire and rescue premises. The procurement was managed by the Combined Authority, with the selected supplier being responsible for providing the rented equipment across the estate rather than supplying a single location. The relevant classification is water coolers (CPV 31141000).

This procurement has been awarded and is marked complete. The authority used a selective procedure as a call-off from the ESPO Framework 900_26. Bids closed at 5pm on 29 June 2026. The contract was awarded to Culligan (UK) Limited on 29 July 2026 for £7,425 including the stated GBP currency. The contract period runs from 1 August 2026 to 31 July 2030. The award is active and covers the full water-cooler rental requirement across the authority’s estate. The opportunity was identified as suitable for small and medium-sized enterprises, while participation was not reserved for voluntary, community or social enterprises.

This award shows established public-sector demand for managed water-cooler rental across a fire and rescue estate in Yorkshire and the Humber. A credible competing supplier would need to provide suitable water coolers on a rental basis, coordinate delivery across multiple operational premises and support consistent service throughout the estate. Experience supplying public-sector or multi-site customers would help demonstrate the operational reliability required, particularly where equipment must remain available at working fire and rescue locations. The framework call-off route also indicates that suppliers need access to the relevant ESPO framework or an equivalent route into future public-sector purchasing. The requirement is expressly suitable for SMEs, creating scope for smaller specialist providers with sufficient regional coverage and service capacity.

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Notice Information

Notice Title

RENTAL OF WATER COOLERS

Notice Description

Rental of water coolers across the NYFRS Estate. Call-off from ESPO Framework 900_26

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-9fde7d61-a67b-41f8-a1fc-c641e7985014
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/10f52f1a-58bb-465b-9bf6-d01db1173117
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

CPV Codes

31141000 - Water coolers

Notice Value(s)

Tender Value
£7,425 Under £100K
Lots Value
Not specified
Awards Value
£7,425 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
7 Aug 20262 weeks ago
Submission Deadline
29 Jun 2026Expired
Future Notice Date
Not specified
Award Date
29 Jul 20264 weeks ago
Contract Period
1 Aug 2026 - 31 Jul 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
York and North Yorkshire Combined Authority acting as Fire and Rescue Authority.
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORTHALLERTON
Postcode
DL6 1BF
Postcode Area
Darlington
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE22 North Yorkshire
Delivery Location
TLE Yorkshire and The Humber
Local Authority
North Yorkshire
Electoral Ward
Northallerton South
Westminster Constituency
Richmond and Northallerton

Supplier Information

Number of Suppliers
1
Supplier Name

CULLIGAN (UK) LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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