Tender

Ceremonial and Event Management Services

DEPARTMENT FOR DIGITAL, CULTURE, MEDIA AND SPORT

This public procurement record has 2 releases in its history.

TenderAmendment

08 Feb 2020 at 11:30

Tender Notice
Tender

02 Nov 2019 at 09:00

Tender Notice
Summary of the contracting process

The Department for Digital, Culture, Media and Sport is seeking suppliers for the "Ceremonial and Event Management Services" tender, which falls under the event services industry category. The procurement is currently in the Tender stage, having been published on 2nd November 2019, with the tender period closing on 22nd November 2019. The contract value is estimated to be between £40 million and £50 million and will cover services for various significant Royal and State Ceremonial events taking place in London and Windsor from 1st October 2021 to 30th September 2026.

This tender presents substantial opportunities for growth, especially for businesses specialising in event management, project management, and ceremonial services. Companies with experience in delivering high-profile events, particularly those involving national significance, will find this tender particularly suitable. Interested suppliers can further engage with the contracting authority during the market engagement exercise by providing feedback on the service requirements.

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Notice Information

Notice Title

Ceremonial and Event Management Services

Notice Description

Text to be corrected in the original notice: Place of text to be modified: II.2.14) Instead of: FThe purpose of this Prior Information Notice (PIN) is to: * Provide advance notice that DCMS is to consider undertaking a tendering exercise to set up a new contract to support the department in the delivery of State Ceremonial occasions and other Royal events * Understand the market interest in this procurement * Identify suppliers who would like to participate in a market engagement exercise. The market engagement exercise will provide an opportunity for supplier to engage with the Authority and to inform the department's approach, structure and requirements for the services. To this end, the Authority invites interested parties to email: ceremonials-procurement@culture.gov.uk to confirm attendance at an Information Briefing on 26 November 2019 from 9:20am - 14:00pm at the Authority's offices in London. The deadline for registration to the Information Briefing is by midday on 20 November 2019. Please note that all attendees will be required to sign a Non disclosure Agreement, a copy of which will be available on registration. Further to this Information Briefing the Authority will provide potential bidders the opportunity to review an outline of the scope of services and provide feedback via a market sounding questionnaire. Participation in this consultation exercise is entirely voluntary and will not affect the ability of any interested party to express and interest in response to any subsequent call for competition. Further, any participation will: (i) Not in itself constitute a formal expression of interest for the purposes of any subsequent procurement; and (ii) Will also be at the tenderer's own expense. Read: The purpose of this Prior Information Notice (PIN) is to: * Provide advance notice that DCMS is to consider undertaking a tendering exercise to set up a new contract to support the department in the delivery of State Ceremonial occasions and other Royal events * Understand the market interest in this procurement * Identify suppliers who would like to participate in a market engagement exercise. The market engagement exercise will provide an opportunity for supplier to engage with the Authority and to inform the department's approach, structure and requirements for the services. Further to the Information Briefing on the 26 .11.2019 the Authority is providing potential bidders the opportunity to review an outline of the services required for the ceremonial event management and provide feedback via a market sounding questionnaire. The Authority is seeking responses to the questionnaire by midday on 03.03.2020. These documents can be accessed via the Authority's eSourcing Portal and completed questionnaires submitted via the online link provided. To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/536C99D76J Other additional information: Participation in this consultation exercis

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a239b028-d132-4176-9901-f4e13c76e80f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/8f9c1056-e89c-4293-9215-f3cdb0115224
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Feb 20206 years ago
Submission Deadline
22 Nov 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Sep 2021 - 30 Sep 2026 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DEPARTMENT FOR DIGITAL, CULTURE, MEDIA AND SPORT
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 2BQ
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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