Award

Portico Academy Trust - Tender for Cleaning Services

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

25 Jun 2019 at 09:55

Award Notice
Tender

18 Sep 2018 at 11:50

Tender Notice
Summary of the contracting process

The procurement process outlined refers to the Portico Academy Trust's tender for Cleaning Services, managed by The Litmus Partnership Ltd. This tender is situated in the education sector, with focus on several schools in the South East of England. The procurement stage is currently in the Award phase, with the contract having been awarded to Clean Green Cleaning Services on 18 February 2019. The contract is set to commence on 1 April 2019 and will last for three years, concluding on 31 March 2022. The total contract value is approximately £1,125,000. Interested parties had to submit their Selection Questionnaire by 19 October 2018, and further documentation is available for review via the specified contact point.

This tender presents significant opportunities for companies looking to enter or expand in the education services market, particularly those specialising in cleaning and maintenance services. Businesses that demonstrate innovation and compliance with BICSc cleaning standards are likely well-suited for such tenders. As the Portico Academy Trust is growing and may include additional schools during the contract period, successful companies could leverage this to expand their client base and increase service contracts in a potentially broader geographical region than just Southend.

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Notice Information

Notice Title

Portico Academy Trust - Tender for Cleaning Services

Notice Description

The successful Supplier will be required to provide cleaning services for Portico Academy Trust at the following schools: - Friars Primary School, - West Leigh Junior School, - Hamstel Infant School, - Hamstel Junior School, - Porters Grange Primary School. The total value of the current cleaning provision across the Trust is 230 927,67 GBP + VAT. Portico Academy Trust Portico Academy Trust was established in April 2016 and presently consists of Friars Primary School and Nursery, West Leigh Junior School, Hamstel Infant School and Nursery, Hamstel Junior School and Porters Grange Primary School and Nursery (a sponsored academy). The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for each school in the Trust. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff at all schools. The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide schools that are fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification. The contract being tendered is for three years in duration from 2019 until 2022 and will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful Supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. Please note that this is a growing Trust. Should any schools join this Trust over the course of the term of this contract they may, at the decision of the Trust, be included into this contract. Any new schools that join may be in a wider geographical area than Southend. The Trust is ideally looking for one Supplier to service all schools across the Trust, but all schools reserve the right to make their own appointment decision. (Further information is provided in the SQ Document.) Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/portico_academy_trust The closing date for receipt of the Selection Questionnaire is 19.10.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a5c1ba53-5594-44de-adc2-3f896ed97fff
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f214f8ac-6cfd-450f-b789-b1ddfa10d217
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£700,000 £500K-£1M
Lots Value
Not specified
Awards Value
£1,125,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
25 Jun 20196 years ago
Submission Deadline
19 Oct 2018Expired
Future Notice Date
Not specified
Award Date
18 Feb 20197 years ago
Contract Period
31 Mar 2019 - 31 Mar 2024 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEIGH-ON-SEA
Postcode
SS9 2JB
Post Town
Southend-on-Sea
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH31 Southend-on-Sea
Delivery Location
TLJ South East (England)
Local Authority
Southend-on-Sea
Electoral Ward
Leigh
Westminster Constituency
Southend West and Leigh

Supplier Information

Number of Suppliers
1
Supplier Name

CLEAN GREEN CLEANING SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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