Planning

Orchard Wild Garden

HYTHE & DIBDEN PARISH COUNCIL

This public procurement record has 1 release in its history.

Planning

13 Mar 2025 at 15:50

Planned Procurement Notice
Summary of the contracting process

Hythe & Dibden Parish Council is initiating a procurement process titled "Orchard Wild Garden" within the leisure equipment industry category. The project involves the design, supply, and installation of new inclusive play equipment at Orchard Wild Garden, Challenger Way, Dibden, Hampshire SO45 5SZ. The procurement is currently in the planning stage, with key dates including the submission deadline on 4th April 2025 at 12:00 noon. Following the award, the contract period is scheduled from 4th April 2025 to 30th July 2025. The Council anticipates the project start date will align with avoiding school holidays.

This tender presents substantial opportunities for experienced play area installers, particularly those registered with the API (Association of Play Industries). The refurbishment project is aimed at creating an innovative and inclusive play space that allows all children to play together regardless of ability. With an allocated budget of £15,000 and a community-driven consultation process, businesses capable of delivering high-quality, accessible play equipment with an interest in expanding their presence in community leisure projects will find this tender particularly well-suited. SMEs are encouraged to compete, fostering business growth through the enhancement of local recreational facilities.

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Notice Information

Notice Title

Orchard Wild Garden

Notice Description

Provision of New Play Area Orchard Wild Garden Hythe and Dibden Parish Council are seeking tenders for the design, supply and install of a new inclusive play equipment at Orchard Wild Garden, Challenger Way, Dibden, Hampshire SO45 5SZ. The Council is looking for a substantial play equipment, commensurate with the available budget of PS15,000. The play equipment and the layout must be interesting, innovative and inclusive. There is also a requirement for the play equipment to be fully accessible and fully inclusive to allow all children to play together regardless of ability. For further information and a copy of the tender document, please contact Leigh Morgan, Grounds & Buildings Manager, Hythe and Dibden Parish Council: Leigh.Morgan@hytheanddibden.gov.uk Telephone 02380 841411. Completed Tenders must be submitted no later than 12:00 noon on 4th April 2025 Additional information: Hythe and Dibden Parish Council Orchard Wild Garden was installed in 2012 in partnership with NFDC following the development of Cosworth Drive development. As part of the play area development, the community were consulted upon extensively and the play area is a result of that consultation. This play area incorporated many ideas for a more natural play area rather than the perceived normal lay out of fence and equipment. By utilising both wooden structures and modern equipment, the first natural play area in Hythe was created. Since the play area was opened, the area has continued to evolve, however many of the more natural elements such as the wooden play equipment, the felled trees that provide climbing areas and the wooden dens have either come to the end or are coming to the end of their lifespan and as such have or will be removed shortly. The facility is extremely popular with the community and as a result the Parish Council has committed to provide an interim refurbishment. Experienced play area installers are invited to tender for the contract. Hythe and Dibden Parish Council will be seeking the views on submitted designs from the community prior to accepting a tender as a first phase with phase 2 commencing 2027/28. Tenders are thus invited for the refurbishment of the existing play area on Shore Road Recreation Ground. Please refer to the 'site information' section of this tender for the background information for the site. All prices to be net, excluding VAT. A map of the location is available on request. Please register your intention to submit a tender by sending an email to: leigh.morgan@hytheanddibden.gov.uk to include all contact details. This will enable us to inform you of any alterations or additions to the specification. Companies must be registered with the API (Association of Play Industries) to tender for this contract. Please supply copies of current certificates for accreditations for the above membership plus details of any other relevant accreditations. All interested companies will be required to complete the Tenderer Questionnaire. Failure to complete all necessary paperwork will result in your tender being excluded from the process. A timescale for commencing this project will be agreed between Hythe and Dibden Parish Council and the chosen contractor following the award of the contract. Ideally this install will not take place during school holidays.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a672f71c-15cf-41fc-87eb-6eac1da048a4
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/43f93954-f43c-4ce3-8392-b29508e19c96
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Direct
Procurement Method Details
Single tender action (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

37 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories

CPV Codes

37416000 - Leisure equipment

Notice Value(s)

Tender Value
£15,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Mar 202511 months ago
Submission Deadline
Not specified
Future Notice Date
13 Mar 2025Expired
Award Date
Not specified
Contract Period
3 Apr 2025 - 30 Jul 2025 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HYTHE & DIBDEN PARISH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO45 6BZ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
Not specified
Local Authority
New Forest
Electoral Ward
Hythe Central
Westminster Constituency
New Forest East

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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