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ARP Microsoft Licenses

Ambulance Radio Programme (ARP)

This public procurement record has 1 release in its history.

Award

06 Oct 2026 at 14:48

Award Notice
Summary of the contracting process

The Ambulance Radio Programme (ARP) procured Microsoft licensing services for its programme. The requirement covers the supply, management and administration of Microsoft 365 and associated licences, plus licence management and related support. This is a software licensing and support service, rather than a purchase of general ambulance equipment or operational radio services. The buyer is the Ambulance Radio Programme (ARP), associated with South Western Ambulance Service NHS Foundation Trust. Delivery is stated for the United Kingdom; no more specific delivery location is identified. The requirement is presented as one overall service rather than as separate lots. It combines ongoing access to Microsoft products with administration and support, so the supplier’s role extends beyond simply providing software licences.

The procurement is complete and awarded. ARP used a selective call-off from a framework agreement, with submissions due by 21 July 2026. Phoenix Software Limited was selected, and the award is active. The award date and contract start date were 28 September 2026, with the contract running to 27 September 2029. The awarded value is £167,088.60. The procurement was evaluated on the basis recorded for the competition; no further evaluation criteria are stated in the available process information. The requirement was classified as a services procurement and identified as suitable for small and medium-sized enterprises. The contract covers the Microsoft 365 and associated licensing supply, administration, management and support required by ARP.

For a supplier that did not win, this award demonstrates ARP’s demand for a managed Microsoft licensing service, combining licence supply with administration, ongoing licence management and related support. A credible competitor when this requirement next comes to market would need to show practical capability across the Microsoft 365 licensing lifecycle, including coordinating subscriptions, maintaining accurate licence assignments and providing responsive support. The successful supplier is a small business, indicating that the requirement was competed in a way that did not preclude SME participation. Suppliers with established Microsoft licensing expertise and the operational capacity to manage a multi-year service for a healthcare programme would be well placed to compete. The relevant proposition is this buyer’s specific blend of Microsoft software licensing and continuing management and support, not software supply in general. Framework call-off experience would also be relevant to this route.

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Notice Information

Notice Title

ARP Microsoft Licenses

Notice Description

Provision of Microsoft licensing services for the Ambulance Radio Programme (ARP), including the supply, management, administration and support of Microsoft 365 and associated licences, together with licence management and related support services.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a7bb0cc5-0ee2-44bf-a9d3-6c6bdd9bcb74
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a36058e9-793d-4f50-8f1d-03bde6e2277e
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48300000 - Document creation, drawing, imaging, scheduling and productivity software package

Notice Value(s)

Tender Value
£167,088 £100K-£500K
Lots Value
Not specified
Awards Value
£167,088 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
6 Oct 2026Today
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
28 Sep 20261 weeks ago
Contract Period
28 Sep 2026 - 27 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ambulance Radio Programme (ARP)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS11 1HP
Postcode Area
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
Not specified
Local Authority
Leeds
Electoral Ward
Beeston & Holbeck
Westminster Constituency
Leeds South

Supplier Information

Number of Suppliers
1
Supplier Name

Phoenix Software

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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