Tender

Integrated Financial System for Further Education

THE NATIONAL COLLEGE FOR HIGH SPEED RAIL

This public procurement record has 1 release in its history.

Tender

02 May 2018 at 13:12

Tender Notice
Summary of the contracting process

The National College for High Speed Rail is inviting proposals for an Integrated Financial System for Further Education. This procurement falls under the services category and focuses on delivering a cloud-based Financial Management Software (FMS) solution with various essential modules. The tender is currently in the active stage and will close on 1st June 2018. The contract has an initial term of three years, starting on 6th August 2018, with a value between £125,000 and £175,000. The procurement method employed is a limited competitive quotation process.

This tender provides a significant growth opportunity for software companies, particularly those with expertise in cloud-based financial systems and experience with educational institutions. Businesses that have a proven track record of integrating financial management solutions, especially those compatible with existing college systems, will be well-suited to compete. Given the emphasis on established and referenceable solutions, vendors capable of timely implementation and support will find this opportunity particularly advantageous.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Integrated Financial System for Further Education

Notice Description

The College is seeking proposals from experienced and qualified suppliers for the provision of an Integrated Financial Management Software (FMS) system and associated support services. The system selected and implemented must be cloud-based in line with the ICT strategy and the College will not consider an 'on-premises' solution. The College is looking for the following modules: Sales Ledger, Purchase Ledger, Nominal Ledger, Budgeting and Forecasting, Procurement with online approval, Invoice authorisation and approval, Banking, Cash Book, Fixed Assets Register, VAT reconciliation, on-line payments and Management Information. HR is a future requirement and at this stage bidders should make a recommendation of systems previously integrated into the FMS. This procurement will be carried out as a separate future exercise. Integration to MS Office and existing College systems including Document Management and Student Record systems is essential. Given the short time-scale for the implementation and the degree of change taking place in the College we are seeking and established and referenceable solution to meet our requirements. The initial contract term of 3 years (with optional extension) reflects the change being experienced in this sector. Additional information: Please Register your organisation's interest in this opportunity with the National College for High Speed Rail and to receive the Request for Proposal (RFP) documents to: Procurement@nchsr.ac.uk including the Reference: NCHSR FMS RFP MC/2018/05

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a8579f86-decd-45a3-bdde-bc60fa72176c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b3365f07-a363-498b-abf2-d325d75c12b6
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Competitive quotation (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48442000 - Financial systems software package

Notice Value(s)

Tender Value
£175,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 May 20187 years ago
Submission Deadline
1 Jun 2018Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
5 Aug 2018 - 1 Aug 2022 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE NATIONAL COLLEGE FOR HIGH SPEED RAIL
Contact Name
Not specified
Contact Email
procurement@nchsr.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
BIRMINGHAM
Postcode
B7 4AG
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Nechells
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-a8579f86-decd-45a3-bdde-bc60fa72176c-2018-05-02T14:12:07+01:00",
    "date": "2018-05-02T14:12:07+01:00",
    "ocid": "ocds-b5fd17-a8579f86-decd-45a3-bdde-bc60fa72176c",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "NCHSR FMS RFP MC/2018/05",
        "title": "Integrated Financial System for Further Education",
        "description": "The College is seeking proposals from experienced and qualified suppliers for the provision of an Integrated Financial Management Software (FMS) system and associated support services. The system selected and implemented must be cloud-based in line with the ICT strategy and the College will not consider an 'on-premises' solution. The College is looking for the following modules: Sales Ledger, Purchase Ledger, Nominal Ledger, Budgeting and Forecasting, Procurement with online approval, Invoice authorisation and approval, Banking, Cash Book, Fixed Assets Register, VAT reconciliation, on-line payments and Management Information. HR is a future requirement and at this stage bidders should make a recommendation of systems previously integrated into the FMS. This procurement will be carried out as a separate future exercise. Integration to MS Office and existing College systems including Document Management and Student Record systems is essential. Given the short time-scale for the implementation and the degree of change taking place in the College we are seeking and established and referenceable solution to meet our requirements. The initial contract term of 3 years (with optional extension) reflects the change being experienced in this sector. Additional information: Please Register your organisation's interest in this opportunity with the National College for High Speed Rail and to receive the Request for Proposal (RFP) documents to: Procurement@nchsr.ac.uk including the Reference: NCHSR FMS RFP MC/2018/05",
        "datePublished": "2018-05-02T14:12:07+01:00",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "48442000",
            "description": "Financial systems software package"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "West Midlands",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 125000,
            "currency": "GBP"
        },
        "value": {
            "amount": 175000,
            "currency": "GBP"
        },
        "procurementMethod": "limited",
        "procurementMethodDetails": "Competitive quotation (below threshold)",
        "tenderPeriod": {
            "endDate": "2018-06-01T23:59:59+01:00"
        },
        "contractPeriod": {
            "startDate": "2018-08-06T00:00:00+01:00",
            "endDate": "2022-08-01T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/b3365f07-a363-498b-abf2-d325d75c12b6",
                "datePublished": "2018-05-02T14:12:07+01:00",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/F2MU8GyF",
            "name": "The National College for High Speed Rail",
            "identifier": {
                "legalName": "The National College for High Speed Rail",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/F2MU8GyF"
            },
            "address": {
                "streetAddress": "2 Lister Street, Aston",
                "locality": "Birmingham",
                "postalCode": "B7 4AG",
                "countryName": "England"
            },
            "contactPoint": {
                "email": "Procurement@nchsr.ac.uk"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/F2MU8GyF",
        "name": "The National College for High Speed Rail"
    }
}