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Contract for Provision for Short Breaks Community Clubs and Activities Lot 1 & 2 West Quadrant

Epping Forest District Council

This public procurement record has 2 releases in its history.

AwardUpdate

28 Jul 2026 at 11:33

Award Notice
Award

31 Aug 2023 at 16:15

Award Notice
Summary of the contracting process

Epping Forest District Council procured community, social and personal services for short-break community clubs and activities. The requirement covers Lots 1 and 2 in the West Quadrant, providing organised activities intended to support people who need short breaks and their communities. The buyer is Epping Forest District Council, based in Epping. The procurement is service-based rather than for goods or construction, and is classified under CPV 98000000, covering other community, social and personal services. The scope is therefore relevant to organisations that design, coordinate or deliver inclusive community clubs, activities and short-break provision, particularly those working with local authorities and community services.

The procurement is complete and was awarded through an open procedure below the threshold. The tender deadline was 22 December 2022 at 12:00 UTC, and the award was made on 28 February 2023. Essex County Council was selected for both Lots 1 and 2. The recorded award value is £762,399. The award description gives separate lot values of £350,909 for Lot 1 and £106,530 for Lot 2; these figures are reported separately and are not totalled. The contract runs from 1 April 2023 to 31 March 2028, having been extended for two years to the latter date. The procurement was identified as suitable for SMEs and voluntary, community and social enterprises.

This award demonstrates established demand from Epping Forest District Council for structured short-break community clubs and activities delivered across the West Quadrant. A credible future competitor would need practical experience of planning and running community-based activities, understanding of short-break provision, and the ability to work reliably with a local authority and the people using its services. Organisations should be able to coordinate delivery across two lots, maintain consistent safeguarding and service quality, and manage the operational capacity needed for ongoing provision. The opportunity was marked as suitable for SMEs and voluntary, community and social enterprises, so specialist charities, social enterprises and experienced local providers may be well placed to compete when this requirement returns.

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Notice Information

Notice Title

Contract for Provision for Short Breaks Community Clubs and Activities Lot 1 & 2 West Quadrant

Notice Description

Contract for Provision for Short Breaks Community Clubs and Activities Lot 1 & 2 West Quadrant Extended for two years to 31 March 2028

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a94930ce-6e9b-4f1d-a630-b1e21f2590a8
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f4b9ab29-7b77-40c2-8ed2-bf7f65824c44
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

98 - Other community, social and personal services

CPV Codes

98000000 - Other community, social and personal services

Notice Value(s)

Tender Value
£762,399 £500K-£1M
Lots Value
Not specified
Awards Value
£762,399 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
28 Jul 20261 months ago
Submission Deadline
22 Dec 2022Expired
Future Notice Date
Not specified
Award Date
28 Feb 20233 years ago
Contract Period
1 Apr 2023 - 31 Mar 2028 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Epping Forest District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EPPING
Postcode
CM16 4BZ
Postcode Area
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH35 West Essex
Delivery Location
Not specified
Local Authority
Epping Forest
Electoral Ward
Epping West & Rural
Westminster Constituency
Epping Forest

Supplier Information

Number of Suppliers
1
Supplier Name

Essex County Council

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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