Tender

Event Management of the Hackney Carnival 2018

LONDON BOROUGH OF HACKNEY

This public procurement record has 1 release in its history.

Tender

17 Nov 2017 at 14:03

Tender Notice
Summary of the contracting process

The London Borough of Hackney is seeking event management services for the Hackney Carnival 2018, a vibrant event provisionally scheduled for 9th September 2018. This tender falls under the event services industry category and is currently in the Tender stage. The deadline for submissions is 1st December 2017, with the contract period commencing on 8th January 2018 and concluding on 21st October 2018. The estimated contract value is £25,000, with a minimum budget requirement of £15,000. This procurement is being conducted through an open procedure.

This tender presents a significant opportunity for businesses specialising in event management, particularly small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) that have experience in managing large-scale public events. Companies that can demonstrate effective project management and operational delivery, especially those with expertise in coordinating safety and compliance with regulatory standards, would be well-positioned to compete for this contract.

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Notice Information

Notice Title

Event Management of the Hackney Carnival 2018

Notice Description

The London Borough of Hackney is planning a vibrant and inclusive carnival to take place in September 2018 (provisional date 9th September). We are currently seeking event management services to deliver project management and operational delivery of the carnival. The event typically provides carnival groups with the opportunity to showcase their talents in front of 30,000 on-lookers throughout the day, from 12noon - 8pm. It involves a 3 mile procession route for 1000 performers and their floats, four static sound systems, live stages, play areas and stalls. The commissioned organisation will be responsible for ensuring that the event is developed in close partnership with all necessary authorities, council services and relevant external agencies, to ensure that the event is safe and well managed for all involved, and that it causes minimum disruption for the rest of the borough's population. The commissioned organisation will also work closely with the appointed Creative Director, who will be responsible for the creative programming of the event. This close working relationship will ensure that the requirements of the performers will be incorporated into the operational plans and equally, that the performers will be fully aware of what is required of them from a safety perspective.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ad6c292b-e9bf-47c3-a736-1b3a451437e1
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d4042c03-851a-42ee-be5e-6693b04abcd9
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£25,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Nov 20178 years ago
Submission Deadline
1 Dec 2017Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
8 Jan 2018 - 21 Oct 2018 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON BOROUGH OF HACKNEY
Contact Name
Lucy McMenemy
Contact Email
lucy.mcmenemy@hackney.gov.uk
Contact Phone
+44 2083562919

Buyer Location

Locality
HACKNEY
Postcode
E8 1EA
Post Town
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
TLI London
Local Authority
Hackney
Electoral Ward
Hackney Central
Westminster Constituency
Hackney South and Shoreditch

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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