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Leisure Management System

Birmingham City Council

This public procurement record has 1 release in its history.

Award

06 Aug 2026 at 12:10

Award Notice
Summary of the contracting process

Birmingham City Council procured a leisure management system: software and related information systems to support the council’s leisure service operations. The requirement is classified as services and is delivered in Birmingham and the wider West Midlands. The buying organisation is Birmingham City Council, based at the Council House in Birmingham. The selected solution is intended for public-sector leisure management rather than general-purpose software supply, so relevant businesses are providers of leisure management platforms, information systems, implementation services or associated support. The procurement was made through the Government Commercial Agency’s G-Cloud 14 framework, indicating a framework-based public-sector technology purchase for the council’s leisure activities.

This procurement is complete and was awarded to Gladstone MRM Limited on 16 March 2026. The award value is £87,413. The contract runs from 1 April 2026 to 31 March 2027. The tender submission deadline was 2 March 2026 at 12:00 UTC. Birmingham City Council used a selective procedure through a call-off from a framework agreement, specifically the G-Cloud 14 framework. The published information identifies services as the main category and records the opportunity as suitable for small and medium-sized enterprises and voluntary, community and social enterprises. There were no lots reported, and the available procurement information does not set out separate quality, price or other evaluation weightings.

For suppliers that did not win this award, the procurement demonstrates Birmingham City Council’s demand for a specialist leisure management system delivered through a public-sector technology framework. Businesses best placed for a future requirement of this kind would combine a proven leisure management platform with experience supporting council or other public leisure services. Credibility would come from demonstrating reliable information systems, practical implementation and transition support, and the ability to operate within a framework call-off process. Providers should also be able to show that their software can support the operational needs of leisure services at council scale, with clear service management and ongoing assistance. The recorded suitability for SMEs and voluntary, community and social enterprises indicates that smaller specialist providers may be relevant competitors.

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Notice Information

Notice Title

Leisure Management System

Notice Description

Birmingham City Council have awarded a contract for a Leisure Management System using the Government Commercial Agency Gcloud14 framework

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b442a035-dd47-45f9-a02a-95641838d436
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/163a8b09-99e6-4cf1-8a74-e8df2fa637b0
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£87,413 Under £100K
Lots Value
Not specified
Awards Value
£87,413 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
6 Aug 20263 weeks ago
Submission Deadline
2 Mar 2026Expired
Future Notice Date
Not specified
Award Date
16 Mar 20265 months ago
Contract Period
1 Apr 2026 - 31 Mar 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Birmingham City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B1 1BB
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

Gladstone MRM Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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