Award

IA3702 - Book Parcels and Maths games for Children in care

STAFFORDSHIRE COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Award

20 Jan 2026 at 17:52

Award Notice
Tender

11 Nov 2025 at 15:14

Tender Notice
Summary of the contracting process

Staffordshire County Council recently awarded a contract titled "IA3702 - Book Parcels and Maths Games for Children in Care" to BookTrust. The procurement process, which was initiated as a tender and conducted through an open procedure, aims to supply educational books and maths games to children in care across the United Kingdom. The contract, valued at £570,000, covers a period from 30th January 2026 to 29th January 2032. It falls under the category of educational games with additional classifications in primary and secondary education services. The award was made on 20th January 2026, following a competitive tender process that concluded in December 2025, marking the transition from tender to award stage.

This tender presents significant opportunities for businesses specialising in educational materials and logistics. Companies with capabilities to cater to different age groups through thoughtfully curated parcels of educational resources are well-suited to compete. With support for SMEs and VCSEs, the contract encourages participation from smaller enterprises and those committed to social values. As the service involves delivering high-quality, age-appropriate materials, providers with experience in educational content delivery and a robust distribution network have the potential to scale their operations and contribute positively to the educational outcomes of children in care.

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Notice Information

Notice Title

IA3702 - Book Parcels and Maths games for Children in care

Notice Description

The Service is to provide as a minimum six (6) parcels. These must be sent calendar monthly to the Virtual Schools nominated address, as identified for each eligible child. High-quality books from a range of genres, maths games and other high-quality materials, that are age appropriate to support our children's learning, which will support narrowing the gap in education achievements for our children. We expect the Provider to demonstrate how and why materials included in a parcel are chosen. The Council support academic five hundred and thirty (530) children per year. The provider will be able to support additional children should the Council need to add new to care children to the Service each month. For those new to care children, we expect them to receive all parcels from the year. Supply of Materials- Staffordshire County Council invites Tenders for the provision of a Service to deliver "Educational Books and Maths Games Parcels" to eligible children in care as identified by the Staffordshire virtual school. These parcels must engage the children and young people of in reading and playing educational games through the content they provide. The Provider will supply these children with colourful parcels containing books for them to keep, maths games, stationery and other high-quality materials on a calendar monthly basis, for six (6) agreed months of the year, at an agreed start date per agreed cohort. There will be an additional bonus parcel at Christmas. Suppliers will not be expected to provide the bonus parcel for 2025 but will be expected for the years thereafter. This brings the Total to seven (7) parcels per academic cohort. The provider will need to have available parcels that are split by school year groups: * Children aged 4-5 in the Early Years Foundation Stage/Reception * Children in Year 1, (age 5-6) * Children in Year 2, (ages 6-7) * Children in Year 3, (ages 7-8) * Children in Year 4 (ages 8-9) * Children in Year 5, (ages 9-10) * Children in Year 6 (ages 10-11) * Children in Year 7 (ages 11-12) Note: If there is a child who is working at a lower or higher level, an appropriate parcel despite their school year group can be chosen. The parcel packaging will be robust to contain and transport the contents by the selected postal service be child friendly and it should not distinguish the cohort it's intended for. The packaging must however have distinguished identification (what this is will be decided between the Provider and the Council) to allow teachers and carers to identify the package. The Virtual School will provide the current posting list each month to the provider upon request.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b49878cd-91ed-49d9-b1d0-bc867776acc5
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/efaa14c3-94a5-48d3-a2b4-3a96406532d3
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

37 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories

80 - Education and training services

CPV Codes

37524100 - Educational games

80100000 - Primary education services

80200000 - Secondary education services

Notice Value(s)

Tender Value
£570,000 £500K-£1M
Lots Value
Not specified
Awards Value
£570,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
20 Jan 20261 months ago
Submission Deadline
11 Dec 2025Expired
Future Notice Date
Not specified
Award Date
20 Jan 20261 months ago
Contract Period
30 Jan 2026 - 29 Jan 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
STAFFORDSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
STAFFORD
Postcode
ST16 2LP
Post Town
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England), TLL Wales, TLM Scotland, TLN Northern Ireland
Local Authority
Stafford
Electoral Ward
Forebridge
Westminster Constituency
Stafford

Supplier Information

Number of Suppliers
1
Supplier Name

BOOKTRUST

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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