Tender

(NU/1752) - Upgrade or Replacement, and Maintenance, of a Fire Alarm Monitoring System

UNIVERSITY OF NEWCASTLE UPON TYNE T/A NEWCASTLE UNIVERSITY

This public procurement record has 1 release in its history.

Tender

03 Feb 2022 at 14:06

Tender Notice
Summary of the contracting process

The University of Newcastle upon Tyne, trading as Newcastle University, is seeking contractors for the upgrade or replacement and maintenance of a fire alarm monitoring system. This tender, identified as (NU/1752), falls under the fire alarm systems category (CPV 31625200) and is open for submissions until 7th March 2022. The project aims to consolidate existing fire alarm systems into a single, efficient solution, enhancing automation and integration with security systems. The contract is valued at £300,000 and is scheduled to commence on 8th April 2022, running until 31st March 2025.

This tender presents significant growth opportunities for businesses involved in fire alarm system installation and maintenance services. Companies with expertise in integrating security solutions and fire safety management, particularly those capable of interfacing new systems with existing platforms, will find themselves well-suited to compete. The need for a reliable transition from outdated systems to contemporary solutions will require skilled contractors, thus enabling successful bidders to showcase their capabilities and secure long-term business relationships with the university.

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Notice Information

Notice Title

(NU/1752) - Upgrade or Replacement, and Maintenance, of a Fire Alarm Monitoring System

Notice Description

The University wishes to appoint a suitable Contractor to upgrade or replace the eBMS system, to an agreed plan and programme, resulting in a single fire alarm monitoring system to allow users to control and monitor all the fire alarm systems in the building or Campus as well as providing an open platform for integration of other systems on site. To include but not limited to: * maintaining both the existing systems whilst upgrading eBMS to CrossTalk 3, or replacing the eBMS system; * migrating the Bold system to the new fire alarm monitoring system; * interfacing the new system directly with Planon to allow defects to be raised automatically direct to the fire alarm service company without the need for helpdesk intervention; * interfacing the new system directly with CCTV and intruder alarm systems / security software; * developing the new system to raise an automatic defect request to service providers or internal teams for all alarms; * maintenance and expansion of the new fire alarm monitoring system; * Provision of training and system/user documentation in Microsoft Office and PDF formats. Fire alarm monitoring is currently carried out on two different systems, the Tyrrell eBMS system and the Chubb Bold system. Over a period of time we have been migrating from Bold to eBMS. Both the Bold and eBMS systems are now out dated and require urgent upgrade or replacement, because Bold has been unsupported for a number of years and the front end sits on a stand-alone pc with an outdated operating system that is now also unsupported; eBMS has two servers located in the University data centre, however the software is not an enterprise business solution; Tyrrell has recently superseded eBMS with their next generation system, CrossTalk 3. It is envisaged that an upgraded or new system will provide better integration / automation with other systems to improve safety management and control, and resource efficiencies for the University: * The system will be loaded onto virtual servers and addresses the NUIT requirements for Enterprise software. * The system should interface directly with a large number of alarm systems and other security software such as CCTV and intruder alarms; it should also interface with Planon, E&F's current Computer Aided Facilities Management (CAFM) system. * All alarms routed to the system from building management systems should also raise an automatic defect request to service providers or internal teams. A smooth changeover of equipment and systems is required to make sure that monitoring continues to operate correctly and that there will be no down time or risk to business through a failure to maintain alarm delivery. The University is relying on Contractor's expertise and knowledge of the appropriate systems and hardware to identify all requirements and costs for the Contract. Documents can be accessed, and questions/responses submitted, via the University's e-tender system: https://procontract.due-north.com/Login

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b4c96de6-d8a1-4621-9657-03012efa53c7
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/92f9442a-f9b0-4046-aa57-a346a842a773
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

45 - Construction work

CPV Codes

31625200 - Fire-alarm systems

45312100 - Fire-alarm system installation work

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Feb 20224 years ago
Submission Deadline
7 Mar 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
7 Apr 2022 - 31 Mar 2025 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF NEWCASTLE UPON TYNE T/A NEWCASTLE UNIVERSITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE UPON TYNE
Postcode
NE1 7RU
Post Town
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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