Tender

Provision of Building Cleaning Services at Portsmouth International Port - 2017

PORTSMOUTH CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

24 Feb 2017 at 09:00

Tender Notice
Summary of the contracting process

Portsmouth City Council is currently managing a procurement process for the "Provision of Building Cleaning Services at Portsmouth International Port" in the cleaning and sanitation services industry. This tender is at the tender stage, with a closing date for submissions set for 27 March 2017. The contract is expected to commence on 1 October 2017, running initially for five years, with the possibility of extension for up to ten years. The estimated value of the contract is approximately £230,000 per annum, and interested firms are required to demonstrate significant experience in providing cleaning services in high-footfall environments, as well as a commitment to innovation and health and safety.

This tender presents an excellent opportunity for cleaning service providers, particularly small and medium-sized enterprises (SMEs) that can offer flexible and innovative solutions. Companies specialising in both scheduled and reactive cleaning services, especially those capable of responding to short notice situations and demonstrating a focus on efficiency and improvement, will be well-suited to compete. The procurement approach encourages partnerships and innovative proposals, making it a potentially lucrative contract for businesses wishing to expand their portfolio and capability in public service contracts.

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Notice Information

Notice Title

Provision of Building Cleaning Services at Portsmouth International Port - 2017

Notice Description

Portsmouth City Council (the 'Council') is inviting expressions of interest from suitably qualified cleaning contractors for the delivery of building cleaning services at Portsmouth International Port (the 'Port') and specifically in respect of the following facilities: o Terminal Building - 2,845 sq mtrs, reactive and scheduled cleaning throughout the day and evening. o Port Offices - 561.3 sq mtrs, scheduled cleaning o Freight Gates - 54.76 sq mtrs, scheduled cleaning o Port Operations Building - 74.57 sq mtrs, scheduled cleaning o Statutory Bodies Building - 151.04 sq mtrs, scheduled cleaning o Various External Buildings - 171.45 sq mtrs, scheduled cleaning o Pilots Office, Camber Quay, Old Portsmouth - 33.15 sq mtrs, scheduled cleaning Interested parties must have proven experience of both supplying services on a term basis in high footfall, high profile environments and in providing reactive intensive services in response to short notice emergency situations. Interested parties must also be able to demonstrate possession of the following key attributes: o A commitment to driving improvements and efficiencies on a whole life cost basis for the duration of the contract, whilst maintaining high standards of delivery o A flexible, innovative approach to managing significant short and long term changes and responding to budgetary pressures through the life of the contract o A commitment to open partnership working o A commitment to investing in staff on an ongoing basis o A focus on health & safety The contract will commence on 1 October 2017 and will run for an initial base term of 5 years extendable in increments to be agreed to a maximum total term of 10 years. The Council will also consider variant bids based upon a longer base term where significant investment in plant & equipment can be demonstrated. The estimated value of the contract is approx. ?230k per annum. The Council is keen to encourage innovation and will allow variant options against its base reference specification in respect of work methods, schedules, equipment, materials, etc. The Council is also interested in entering into a mutually incentivised arrangement with the successful contractor whereby both parties are able to gain from improvements made over the term of the contract. The procurement process will be run in line with the following programme: o Clarification deadline - Thursday 16 March 2017 o Closing date for submission of completed Supplier Status Questionnaire - Monday 27 March 2017 o Issue tender documentation - Monday 10 April 2017 o Contractor tour of the Port - Wednesday 19th April 2017 from 14:00 o Clarification deadline - Thursday 4 May 2017 o Tender Return Deadline - Wednesday 17 May 2017 o Contractor interviews - Tuesday 20 June 2017 to Monday 26 June 2017 o Start of standstill period - Thursday 13 July 2017 o Award contract - Monday 24 ... Additional information: Portsmouth City Council is currently in the process of seeking expressions of interest for the following project - Provision of Building Cleaning Services at Portsmouth International Port. The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend, https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current Once on the page you can either scroll down or use the search function to find the relevant project. Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk Is a Recurrent Procurement Type? : Yes

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b59d4d64-d0af-49f8-920b-e4d89f0a41ad
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/da8538a9-d3c7-49ce-ad6d-6a03a41233c9
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90900000 - Cleaning and sanitation services

Notice Value(s)

Tender Value
£2,350,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Feb 20179 years ago
Submission Deadline
27 Mar 2017Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Sep 2017 - 30 Sep 2022 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PORTSMOUTH CITY COUNCIL
Contact Name
Procurement Service
Contact Email
procurement@portsmouthcc.gov.uk
Contact Phone
023 9268 8235

Buyer Location

Locality
HAMPSHIRE
Postcode
PO1 2BJ
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
TLJ South East (England)
Local Authority
Portsmouth
Electoral Ward
Charles Dickens
Westminster Constituency
Portsmouth South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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