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Hybrid Mail

Northumberland County Council

This public procurement record has 1 release in its history.

Award

29 Jun 2026 at 08:03

Award Notice
Summary of the contracting process

Northumberland County Council has awarded a contract titled "Hybrid Mail" to Xerox (UK) Limited for the provision of printing and related services. This contract falls under the framework agreement CCS Postal Services & Solutions (RM6280) and is classified within the CPV code 79800000. The contract aims to streamline the council's outbound mail operations, reduce costs, and encourage digital transformation. It will commence on 1st July 2026 and is set to end on 31st August 2029, with the potential for a two-year extension depending on performance. The procurement was conducted using a selective method approach, ensuring participants were sourced from a pre-existing framework, and the final award decision was made on 1st June 2026.

This tender presents significant opportunities for businesses in the printing and digital communication sectors, particularly those focusing on sustainability and digital solutions. Furthermore, it is notably suitable for small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs) given the emphasis on innovation and cost efficiency. Companies able to provide optimised digital mailings and cost-effective delivery solutions would be well-positioned to benefit from similar procurements in the future. With the shift towards digital services, businesses capable of facilitating this transition will find lucrative opportunities to enhance their portfolios and expand their clientele within the public sector.

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Notice Information

Notice Title

Hybrid Mail

Notice Description

Hybrid Mail consolidates NCC's fragmented outbound mail, cuts postage costs, reduces manual handling, and accelerates digital adoption. It supports BEST modernisation goals, improves resident experience, and reduces environmental impact while enabling large-scale digital suppression over the next five years. This is a 3-year contract to Xerox Ltd, covering the period 1st July 2026, to 31st August 2029, including a further 2-year extension option subject to performance, at a total cost of between PS0 - PS2,751,580, under the CCS Postal Services & Solutions (RM6280 ) Framework Agreement. There is no guarantee of spend. The Call-Off Charges are an estimation only based on current trends. The actual spend will be dependent on the actual usage, volumes and hybrid mail optimisation (shift to digital from decentralised to centralised) and any changes to postal rates by the Post Office.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b6a064de-79a5-4d69-a274-852c4eb16058
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/fac5dda0-234a-44f1-a7aa-25a79a41f00e
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79800000 - Printing and related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£2,751,580 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
29 Jun 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
1 Jun 20263 months ago
Contract Period
1 Jul 2026 - 31 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Northumberland County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MORPETH
Postcode
NE61 2EF
Postcode Area
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC42 Northumberland
Delivery Location
TLC North East (England)
Local Authority
Northumberland
Electoral Ward
Morpeth Kirkhill
Westminster Constituency
North Northumberland

Supplier Information

Number of Suppliers
1
Supplier Name

Xerox (UK) Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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