Award

Arboricultural Supply - Arboricultural Supply - Machinery

LONDON BOROUGH OF HARINGEY - PARKS AND LEISURE

This public procurement record has 2 releases in its history.

Award

01 Dec 2022 at 15:20

Award Notice
Tender

17 Nov 2022 at 11:06

Tender Notice
Summary of the contracting process

The London Borough of Haringey - Parks and Leisure has completed a public procurement process for Arboricultural Supply - Machinery. The procurement involves short-term hire of machinery for grass cutting seasons, starting from 1st April to 20th October. The contract was awarded to Upson Mowers Ltd on 30th November for a total value of £93,749 GBP. The procurement method used was a selective procedure with a tender deadline of 22nd November. The contract period runs from 27th November 2022 to 31st March 2023.

This public procurement opportunity presents a chance for businesses, especially those dealing with agricultural, farming, forestry, and related products, to grow and collaborate with the London Borough of Haringey. Small and medium-sized enterprises (SMEs) are suitable for this opportunity. Interested businesses should ensure compliance with the specification requirements and commit to providing the required services efficiently. The opportunity is tailored for businesses looking to contribute to grounds maintenance machinery services within the specified dates and locations.

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Notice Information

Notice Title

Arboricultural Supply - Arboricultural Supply - Machinery

Notice Description

London Borough of Haringey Short Term Hire 2022 Specification Requirements of Grounds Maintenance Machinery 1. Background 1.1 Parks Operations is responsible for the Management and maintenance of the Boroughs Parks and Open Spaces. 2. Defining the need 2.1 As part of the Parks Productivity Action Plan it was decided to create a dedicated Borough Wide Grass Team and procure a short term hire of machinery for the grass cutting seasons. The hire period will begin week commencing 1st April and ending 20th October. 2.2 Flexibility of the hire period and the types of machinery required within the hire agreement must be retained, i.e. the ability to shorten, extend, or swap machinery as needs require upon agreement of the contractor and a council officer at no extra cost to the council. 3. Specification 3.2 The functional requirements are as follows: 3.2.1 All machinery must be: * legal to be on the road * suitably taxed * have all warning beacons and light boards fitted before delivery * of a very good condition upon delivery (will be agreed upon delivery by a relevant council officer) * have all modern safety features included plus additional safety options fitted where possible. * no older than 3 years at the start of the leasing period unless otherwise agreed by a council officer * must come with the relevant daily / weekly check sheets / log books for Haringey staff to complete as required * be provided with all relevant safety information, including vibration (HAVS and WBV) and noise levels'. As specified on point 3.7.2, all documents are distributed to all relevant employees of Haringey. * ensure all machinery is in compliance with the FOR's scheme and current emission level restrictions for the London area. . 3.3 Repairs and Maintenance Expectations The repair and maintenance service must include the following points. * All Annual / Bi Annual Servicing needs of Machinery * Provision for Puncture Repairs & Roadside Recovery * Cover of all Fair Wear and Tear of items 3.4 Scheduled Servicing of Equipment: 3.4.1 A scheduled servicing of equipment is to completed at least once over the term of the leased period this must be pre arranged between the contractor and a council officer to ensure minimum downtime. 3.4.2 Scheduled servicing should be carried out on the date and time agreed on site with minimal impact to service delivery. 3.5 Repairs and Breakdowns 3.5.1 All Repairs or Breakdowns of machinery should be completed within 24 hrs of notification from the Council to the Contractor. 3.5.2 If repairs on site are not achievable within a 24 hr period a replacement (like for like) piece of machinery must be in place within the next 24 hrs. Thus a turnaround of 48 hrs maximum is allowed. 3.6 Operator Misuse 3.6.1 The council will be responsible for operator abuse upon agreement of damage with a council officer If a breakdown is deemed to be the result of abuse by Haringey Council staff, 3.6.2 A fixed price estimate must be provided to the authority for approval prior to undertaking any works. 3.7 Induction and Inspections 3.7.1 The Contractor will ensure Haringey staff are inducted on the vehicle checks on the day of delivery. 3.7.2 The Contractor must ensure that a company representative is available on the day of delivery to induct Haringey Staff on the operation and safe working practices of the machinery. 3.7.3 The Contractor will ensure they have a representative present on the day of delivery to inspect and sign over the hire machinery to a Council Officer. Any previous or existing damage will be noted and recorded for future reference at this point. 3.8 Hire Terms 3.8.1 Any Off Hire of Machinery or any change in Machinery Requirements by the Council will be confirmed by a council officer with 5 working day's notice. 4. Evaluation of Tenders Tenders will be evaluated on a best Price basis, the successful contractor will commit to complying with all the requirements listed in the specification. Failure to do so will result in exclusion from the evaluation process. 1 x 90 HP Tractor with cab air con on turf tyres 1 x Trimax Pegasus 493 mower 1 x 50-60HP Tractor Cab Air con Turf tyres 1 x trimax snake mower 1 x 60" commercial out front mower, 4WD 1 x Amazone profihopper 1250 smartcut 4WD 1 x amazone GH180 Flail collector 1 x 4WD fully electric ATV 1 x Battery golf cart with utility buck 1 x seasonal service package with breakdown assistance for above machines This opportunity has been distributed on adamprocure.co.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b99d49b2-a221-45ef-899a-7f845fe1b29e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/64632aa0-148c-4424-8754-e2eca7cd7ff2
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

03 - Agricultural, farming, fishing, forestry and related products

CPV Codes

03000000 - Agricultural, farming, fishing, forestry and related products

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£93,749 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
1 Dec 20223 years ago
Submission Deadline
22 Nov 2022Expired
Future Notice Date
Not specified
Award Date
30 Nov 20223 years ago
Contract Period
27 Nov 2022 - 31 Mar 2023 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON BOROUGH OF HARINGEY - PARKS AND LEISURE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
N22 8HQ
Post Town
North London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI43 Haringey and Islington
Delivery Location
Not specified
Local Authority
Haringey
Electoral Ward
Woodside
Westminster Constituency
Southgate and Wood Green

Supplier Information

Number of Suppliers
1
Supplier Name

UPSON MOWERS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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