Award

SWBCLT Ashton Park School -- Tender for Cleaning Services

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

22 Nov 2016 at 14:30

Award Notice
Tender

18 Nov 2016 at 20:15

Tender Notice
Summary of the contracting process

The South West Bristol Cooperative Learning Trust is seeking tenders for a cleaning services contract at Ashton Park School, located in Bristol (BS3 2JL). This opportunity falls under the 'services' category with a total projected contract value of £435,000. The contract, commencing on 1st January 2017, has a fixed term until 31st December 2019 with a potential extension at the governing body's discretion. The current procurement stage is awarded, as indicated by the completion date of October 15, 2016. Interested bidders were initially required to submit Pre-Qualification Questionnaires (PQQ) by July 1, 2016.

This tender represents a significant opportunity for businesses involved in cleaning services, particularly those with experience in the secondary education sector or with a strong operational presence in the Bristol area. Firms that can demonstrate compliance with high-quality service standards, innovative cleaning methodologies, and flexibility in delivery are well-suited to compete. The contract requires detailed management reporting, continuous quality assurance, and the capability to support an active school environment that operates for 195 days per academic year and a sports centre open 362 days annually, thereby creating avenues for growth through diverse service needs.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

SWBCLT Ashton Park School -- Tender for Cleaning Services

Notice Description

The successful tenderer will be required to provide cleaning services in the South West Bristol Cooperative Learning Trust's member schools. Initially this is solely at the following location: Ashton Park School, Bristol, BS3 2JL - currently there are 1 197 pupils and 220 teaching and support staff at Ashton Park. The Trust expects the successful tenderer to evidence, through their bid, how they shall support and complement its Cooperative values. The South West Bristol Co-operative Learning Trust aims to support young people and their families to raise standards of achievement, to raise aspirations, to provide additional motivating experiences and to challenge all learners to achieve more than they ever thought possible. We aim to share the expertise, views, expectations, resources and experience of all stakeholders, including young people, parents and carers, teaching and support staff, and members of the community. The cleaning contract being offered will commence on 1.1.2017 for an initial period of 3 years, concluding on 31.12.2019, with the opportunity to extend for a further period at the discretion of the governing body. This is the first time the market has been tested for the in-house cleaning service. This contract will be fixed price in nature with the successful contractor guaranteeing both the number of input hours to the contract and the quality of cleaning provision, which includes external window cleaning twice per annum. We are seeking a suitably experienced contractor who has current experience of working within the secondary school or HE/FE market place, ideally with a strong operational base within the Bristol or South West area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when required moving forwards into this contract term. The scope of the contract covers all cleaning provision within the adjacent School buildings. The successful contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month thus updating the senior management team within the School on the contract performance. The school is open for 195 academic and inset days, the sports centre for 362 days. There are significant and growing evening and weekend lettings requirements. The projected cost of cleaning for the current year is circa 145 000 GBP for all buildings on the campus at Ashton Park School, however it is believed that through equipment and cleaning material innovation and the effective recruitment, training and supervision of cleaning staff there is opportunity for improvement. The focus of our requirement is equally for a high quality cleaning service, fully compliant to the agreed specification at all times. Please Note: Further properties may be added to the contract during the tender process and during the life of the contract. Additional information: Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/swbclt_ashton_park_school The closing date for receipt of the Pre-Qualification Questionnaire is 1.7.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-bbfde5bf-adc9-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/292e4ea7-53a3-4210-884e-6d8e01d1c03d
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919000 - Office, school and office equipment cleaning services

Notice Value(s)

Tender Value
£435,000 £100K-£500K
Lots Value
Not specified
Awards Value
£315,351 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
22 Nov 20169 years ago
Submission Deadline
1 Jul 2016Expired
Future Notice Date
Not specified
Award Date
14 Oct 20169 years ago
Contract Period
1 Jan 2017 - 31 Dec 2019 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS3 2JL
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK51 Bristol, City of
Delivery Location
TLK South West (England)
Local Authority
Bristol, City of
Electoral Ward
Bedminster
Westminster Constituency
Bristol South

Supplier Information

Number of Suppliers
1
Supplier Name

FUTURE CLEANING SERVICES

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-bbfde5bf-adc9-11e6-9901-0019b9f3037b-2016-11-22T14:30:19Z",
    "date": "2016-11-22T14:30:19Z",
    "ocid": "ocds-b5fd17-bbfde5bf-adc9-11e6-9901-0019b9f3037b",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "2016/S 222-404583",
        "title": "SWBCLT Ashton Park School -- Tender for Cleaning Services",
        "description": "The successful tenderer will be required to provide cleaning services in the South West Bristol Cooperative Learning Trust's member schools. Initially this is solely at the following location: Ashton Park School, Bristol, BS3 2JL - currently there are 1 197 pupils and 220 teaching and support staff at Ashton Park. The Trust expects the successful tenderer to evidence, through their bid, how they shall support and complement its Cooperative values. The South West Bristol Co-operative Learning Trust aims to support young people and their families to raise standards of achievement, to raise aspirations, to provide additional motivating experiences and to challenge all learners to achieve more than they ever thought possible. We aim to share the expertise, views, expectations, resources and experience of all stakeholders, including young people, parents and carers, teaching and support staff, and members of the community. The cleaning contract being offered will commence on 1.1.2017 for an initial period of 3 years, concluding on 31.12.2019, with the opportunity to extend for a further period at the discretion of the governing body. This is the first time the market has been tested for the in-house cleaning service. This contract will be fixed price in nature with the successful contractor guaranteeing both the number of input hours to the contract and the quality of cleaning provision, which includes external window cleaning twice per annum. We are seeking a suitably experienced contractor who has current experience of working within the secondary school or HE/FE market place, ideally with a strong operational base within the Bristol or South West area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when required moving forwards into this contract term. The scope of the contract covers all cleaning provision within the adjacent School buildings. The successful contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month thus updating the senior management team within the School on the contract performance. The school is open for 195 academic and inset days, the sports centre for 362 days. There are significant and growing evening and weekend lettings requirements. The projected cost of cleaning for the current year is circa 145 000 GBP for all buildings on the campus at Ashton Park School, however it is believed that through equipment and cleaning material innovation and the effective recruitment, training and supervision of cleaning staff there is opportunity for improvement. The focus of our requirement is equally for a high quality cleaning service, fully compliant to the agreed specification at all times. Please Note: Further properties may be added to the contract during the tender process and during the life of the contract. Additional information: Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/swbclt_ashton_park_school The closing date for receipt of the Pre-Qualification Questionnaire is 1.7.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.",
        "datePublished": "2016-06-01T13:22:18+01:00",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "90919000",
            "description": "Office, school and office equipment cleaning services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "BS3 2JL"
                    },
                    {
                        "region": "South West",
                        "countryName": "United Kingdom"
                    },
                    {
                        "postalCode": "BS3 2JL"
                    }
                ]
            }
        ],
        "value": {
            "amount": 435000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "tenderPeriod": {
            "endDate": "2016-07-01T23:59:59+01:00"
        },
        "contractPeriod": {
            "startDate": "2017-01-01T00:00:00Z",
            "endDate": "2019-12-31T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/7e91231f-ea4f-4c62-aa4f-2b35d7f9a9eb",
                "datePublished": "2016-06-01T13:22:18+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "PQQ Documentation ~ SWBCLT Ashton Park School",
                "url": "http://www.litmuspartnership.co.uk/project/swbclt_ashton_park_school"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/yFA4Z4fe",
            "name": "The Litmus Partnership Ltd",
            "identifier": {
                "legalName": "The Litmus Partnership Ltd",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/yFA4Z4fe"
            },
            "address": {
                "streetAddress": "South West Bristol Cooperative Learning Trust, Ashton Park School, Blackmoors Lane, Bower Ashton",
                "locality": "Bristol",
                "postalCode": "BS3 2JL",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "The Litmus Partnership",
                "email": "pqq@litmuspartnership.co.uk"
            },
            "details": {
                "url": "http://swbclt.org.uk/"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-40980",
            "name": "Future Cleaning Services Ltd",
            "identifier": {
                "legalName": "Future Cleaning Services Ltd"
            },
            "address": {
                "streetAddress": "York United Kingdom"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/yFA4Z4fe",
        "name": "The Litmus Partnership Ltd"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-bbfde5bf-adc9-11e6-9901-0019b9f3037b-1",
            "status": "active",
            "date": "2016-10-15T00:00:00+01:00",
            "datePublished": "2016-11-22T14:30:21Z",
            "value": {
                "amount": 315351.45,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-40980",
                    "name": "Future Cleaning Services Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2017-01-01T00:00:00Z",
                "endDate": "2019-12-31T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/292e4ea7-53a3-4210-884e-6d8e01d1c03d",
                    "datePublished": "2016-11-22T14:30:21Z",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "tenderNotice",
                    "description": "PQQ Documentation ~ SWBCLT Ashton Park School",
                    "url": "http://www.litmuspartnership.co.uk/project/swbclt_ashton_park_school"
                }
            ]
        }
    ]
}