Award

Cleeve School -- Tender for Cleaning Services

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

24 Nov 2016 at 17:16

Award Notice
Tender

18 Nov 2016 at 20:15

Tender Notice
Summary of the contracting process

The Litmus Partnership Ltd is inviting tenders for cleaning services at Cleeve School and the 6th Form Centre, located in Cheltenham, England. This procurement falls under the services category, specifically for office, school, and office equipment cleaning services. The contract period is set to commence on 1 January 2017 and will last for three years, with the option for a one-year extension. The total budget for this contract is £450,000, and the deadline for submitting pre-qualification questionnaires is 1 July 2016. This procurement is being conducted through a selective process under a restricted procedure.

This tender presents an excellent opportunity for small and medium-sized enterprises (SMEs) that specialise in cleaning services, especially those equipped to manage school environments. Given the increasing student population due to local housing developments, there is a growing demand for comprehensive and innovative cleaning solutions that ensure a clean and safe educational setting. Interested businesses should be prepared to demonstrate their ability to meet high standards, manage staffing levels effectively, and provide proactive contract management to align with the school's requirements.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Cleeve School -- Tender for Cleaning Services

Notice Description

The successful tenderer will be required to provide cleaning services at Cleeve School and 6th Form Centre. Cleeve School offers consistently outstanding teaching and an innovative and highly personalised curriculum, where literacy and numeracy skills are secured as firm bedrocks. The School provides a safe and stimulating environment, where mutual respect threads through the celebrated ethos of care, support and guidance. In preparing students for the world beyond school, we firmly believe in high standards of dress and attitude, so that good manners, tolerance and understanding underpin everything we do. Tradition is important ~ and we hold on to our traditions and high expectations, whilst also thoroughly embracing innovation and a 21st century approach to learning. There are currently 1 494 pupils however this number will increase each year of the contract, due to housing developments in the local area. The contract will commence on 1.1.2017 for an initial period of 3 years, with the opportunity to extend for a further period of 1 year at the discretion of the governing body. The successful contractor will invoice the client for 1-12th of the annual cost on a monthly basis, also guaranteeing both the number of input hours to the contract and the quality of cleaning provision. Any variations to the contract that are requested by the client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. The School requirement shall be for 190 academic days, 5 inset days and 20 days periodic cleaning per annum. Whilst the monthly charge will represent 1-12th of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the School. The School require that the tendered amount of hours are worked at all times and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave. The basis and rationale that the Client requires the successful contractor to operate to at all times is being able to provide a clean school that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Innovation and continued innovation of processes throughout the contract term will be pivotal to the success of the new contract. The School benefits from a 'Total Hygiene Room' to meet the specific needs of some pupils. The Contractor shall provide a comprehensive cleaning service to the Site so as to promote a clean, healthy and safe environment which presents a positive image to all users and visitors. Further information is available within the PQQ Documentation. Additional information: Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/cleeve_school__cleaning_services The closing date for receipt of the Pre-Qualification Questionnaire is 1.7.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-bd0b6541-adc9-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2e177632-c23f-493c-825a-c0ceaf69c5c8
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919000 - Office, school and office equipment cleaning services

Notice Value(s)

Tender Value
£450,000 £100K-£500K
Lots Value
Not specified
Awards Value
£446,766 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
24 Nov 20169 years ago
Submission Deadline
1 Jul 2016Expired
Future Notice Date
Not specified
Award Date
12 Oct 20169 years ago
Contract Period
1 Jan 2017 - 31 Dec 2019 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHELTENHAM
Postcode
GL52 8AE
Post Town
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
TLK South West (England)
Local Authority
Tewkesbury
Electoral Ward
Cleeve Grange
Westminster Constituency
Tewkesbury

Supplier Information

Number of Suppliers
1
Supplier Name

CHURCHILL CONTRACT SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-bd0b6541-adc9-11e6-9901-0019b9f3037b-2016-11-24T17:16:21Z",
    "date": "2016-11-24T17:16:21Z",
    "ocid": "ocds-b5fd17-bd0b6541-adc9-11e6-9901-0019b9f3037b",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "2016/S 226-411937",
        "title": "Cleeve School -- Tender for Cleaning Services",
        "description": "The successful tenderer will be required to provide cleaning services at Cleeve School and 6th Form Centre. Cleeve School offers consistently outstanding teaching and an innovative and highly personalised curriculum, where literacy and numeracy skills are secured as firm bedrocks. The School provides a safe and stimulating environment, where mutual respect threads through the celebrated ethos of care, support and guidance. In preparing students for the world beyond school, we firmly believe in high standards of dress and attitude, so that good manners, tolerance and understanding underpin everything we do. Tradition is important ~ and we hold on to our traditions and high expectations, whilst also thoroughly embracing innovation and a 21st century approach to learning. There are currently 1 494 pupils however this number will increase each year of the contract, due to housing developments in the local area. The contract will commence on 1.1.2017 for an initial period of 3 years, with the opportunity to extend for a further period of 1 year at the discretion of the governing body. The successful contractor will invoice the client for 1-12th of the annual cost on a monthly basis, also guaranteeing both the number of input hours to the contract and the quality of cleaning provision. Any variations to the contract that are requested by the client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. The School requirement shall be for 190 academic days, 5 inset days and 20 days periodic cleaning per annum. Whilst the monthly charge will represent 1-12th of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the School. The School require that the tendered amount of hours are worked at all times and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave. The basis and rationale that the Client requires the successful contractor to operate to at all times is being able to provide a clean school that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Innovation and continued innovation of processes throughout the contract term will be pivotal to the success of the new contract. The School benefits from a 'Total Hygiene Room' to meet the specific needs of some pupils. The Contractor shall provide a comprehensive cleaning service to the Site so as to promote a clean, healthy and safe environment which presents a positive image to all users and visitors. Further information is available within the PQQ Documentation. Additional information: Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/cleeve_school__cleaning_services The closing date for receipt of the Pre-Qualification Questionnaire is 1.7.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.",
        "datePublished": "2016-06-02T14:12:20+01:00",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "90919000",
            "description": "Office, school and office equipment cleaning services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "GL52 8AE"
                    },
                    {
                        "region": "South West",
                        "countryName": "United Kingdom"
                    },
                    {
                        "postalCode": "GL52 8AE"
                    }
                ]
            }
        ],
        "value": {
            "amount": 450000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "tenderPeriod": {
            "endDate": "2016-07-01T23:59:59+01:00"
        },
        "contractPeriod": {
            "startDate": "2017-01-01T00:00:00Z",
            "endDate": "2020-12-31T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/4636c3d3-c496-457a-9acf-1692bf1e3f0b",
                "datePublished": "2016-06-02T14:12:20+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "PQQ Documentation ~ Cleeve School (Cleaning)",
                "url": "http://www.litmuspartnership.co.uk/project/cleeve_school__cleaning_services"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/yFA4Z4fe",
            "name": "The Litmus Partnership Ltd",
            "identifier": {
                "legalName": "The Litmus Partnership Ltd",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/yFA4Z4fe"
            },
            "address": {
                "streetAddress": "Cleeve School, Two Hedges Road, Bishops Cleeve",
                "locality": "Cheltenham",
                "postalCode": "GL52 8AE",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "The Litmus Partnership",
                "email": "pqq@litmuspartnership.co.uk"
            },
            "details": {
                "url": "http://www.cleeveschool.net/"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-14271",
            "name": "Churchill Contract Services Limited",
            "identifier": {
                "legalName": "Churchill Contract Services Limited"
            },
            "address": {
                "streetAddress": "Harpenden United Kingdom"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/yFA4Z4fe",
        "name": "The Litmus Partnership Ltd"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-bd0b6541-adc9-11e6-9901-0019b9f3037b-1",
            "status": "active",
            "date": "2016-10-13T00:00:00+01:00",
            "datePublished": "2016-11-24T17:16:21Z",
            "value": {
                "amount": 446766.49,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-14271",
                    "name": "Churchill Contract Services Limited"
                }
            ],
            "contractPeriod": {
                "startDate": "2017-01-01T00:00:00Z",
                "endDate": "2019-12-31T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/2e177632-c23f-493c-825a-c0ceaf69c5c8",
                    "datePublished": "2016-11-24T17:16:21Z",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "tenderNotice",
                    "description": "PQQ Documentation ~ Cleeve School (Cleaning)",
                    "url": "http://www.litmuspartnership.co.uk/project/cleeve_school__cleaning_services"
                }
            ]
        }
    ]
}