Award

Awarded Contract for the Provision of Notary Services for Complex International Legal Transactions

FOREIGN COMMONWEALTH AND DEVELOPMENT OFFICE

This public procurement record has 1 release in its history.

Award

18 Sep 2024 at 13:59

Award Notice
Summary of the contracting process

The Foreign Commonwealth and Development Office (FCDO) has successfully awarded a contract for the provision of notary services for complex international legal transactions to Saville Notaries LLP. This procurement process, conducted through an open procedure, aims to support the FCDO's extensive estate operations across over 280 locations worldwide, including the UK, British Overseas Territories, and Europe. The awarded contract, valued at £740,000, began on 28 August 2024 and will run for five years, with a potential extension of up to two additional years. The main procurement category is legal documentation and certification services, classified under CPV code 79130000. This award represents the completion stage of the procurement process.

This tender offers significant opportunities for businesses specialising in legal and notarial services, particularly those with expertise in handling complex international transactions. SMEs are well-positioned to benefit, given that the contract seeks to establish a commercial arrangement providing value for money and efficient management of the FCDO's property interests. Services required include notarial and legalisation services, drafting and managing legal documents, and providing legal advice across multiple jurisdictions and languages. The focus on timely and accurate processing, combined with the need for secure document delivery, underscores the importance of reliability and expertise in potential suppliers.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Awarded Contract for the Provision of Notary Services for Complex International Legal Transactions

Notice Description

The Foreign, Commonwealth & Development Office (the FCDO) - is the government department responsible for promoting British interests overseas and supporting our citizens and businesses around the globe. FCDO safeguard the UK's security, defend our values, reduce poverty and tackle global challenges with our international partners. The FCDO has estate property around the world (including the United Kingdom) and operates in over 280 different locations. The estate comprises Embassies & High Commissions (anything from a stand-alone, freehold building on a secure compound, to a fitted-out leased office in a multi-occupied, high-rise building), visa offices, Residences for Heads of Post and residential buildings for diplomats. Additionally, there are individual "legacy" properties such as churches, cemeteries, etc. To assist with the facilitation of acquiring, executing, and managing this estate, the Estates, Security and Network Directorate (ESND) of the FCDO, have appointed a Supplier to provide Notary Services. These services will support the authentication and drafting of legal documents for use in international contexts. The notary services for which the Tenderer were invited to tender for included but were not limited to, notarial services, powers of attorney, legalisation, acting and attesting within foreign languages and translation services. The objectives of this contract are to: - Establish a commercial arrangement with an experienced partner that provides value for money for the department by supporting the timely, wise, and effective management of the FCDO estate and that of its One HMG Partners (Other Government Departments and arms-length bodies) through the provision of notary services for complex international legal transactions. - Establish a viable and resilient process that can deliver on the accurate and timely provision of notary services, ensuring no additional cost or time to the department. The scope of services includes providing the following, in relation to the FCDO estate and those of its One HMG Partners; grant of power and delegated authority, - General legal advice, legal opinions, and guidance - Drafting appropriate supporting documentation for the acquisition, management and disposal of property interests - Miscellaneous advice on UK, international and overseas local law - Advice and guidance on the intricacies and levels of complexity of each task - Translation services for legal documentation - Acting and advising in a Notary capacity in various languages and jurisdictions - Knowledge of the relevant legal procedures and mechanisms - Notarial, certification and legalization services - Prompt and timely turnaround of all legal notarial documentation - Arranging secure delivery of documents to UK and overseas addresses - Other ad hoc advice/services as advised The Contract will be for an initial 5 year period with an option to extend for up to a further 2 years. Additional information: The requirement was procured via the Foreign, Commonwealth and Development Office's eprocurement portal: https://fcdo.bravosolution.co.uk. Suppliers, who were not registered on the portal, who were interested in being considered for this opportunity had to self-register on the site in order to participate - registration is free and instantaneous.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-bd903496-e3bc-489a-915a-9531d99c5f03
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/68615a70-c1cb-4aa1-9f50-d996319f05bd
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79130000 - Legal documentation and certification services

Notice Value(s)

Tender Value
£740,000 £500K-£1M
Lots Value
Not specified
Awards Value
£740,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
18 Sep 20241 years ago
Submission Deadline
1 Jul 2024Expired
Future Notice Date
Not specified
Award Date
27 Aug 20241 years ago
Contract Period
27 Aug 2024 - 27 Aug 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FOREIGN COMMONWEALTH AND DEVELOPMENT OFFICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 2AH
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

SAVILLE NOTARIES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-bd903496-e3bc-489a-915a-9531d99c5f03-2024-09-18T14:59:34+01:00",
    "date": "2024-09-18T14:59:34+01:00",
    "ocid": "ocds-b5fd17-bd903496-e3bc-489a-915a-9531d99c5f03",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "tender_388391/1396681",
        "title": "Awarded Contract for the Provision of Notary Services for Complex International Legal Transactions",
        "description": "The Foreign, Commonwealth & Development Office (the FCDO) - is the government department responsible for promoting British interests overseas and supporting our citizens and businesses around the globe. FCDO safeguard the UK's security, defend our values, reduce poverty and tackle global challenges with our international partners. The FCDO has estate property around the world (including the United Kingdom) and operates in over 280 different locations. The estate comprises Embassies & High Commissions (anything from a stand-alone, freehold building on a secure compound, to a fitted-out leased office in a multi-occupied, high-rise building), visa offices, Residences for Heads of Post and residential buildings for diplomats. Additionally, there are individual \"legacy\" properties such as churches, cemeteries, etc. To assist with the facilitation of acquiring, executing, and managing this estate, the Estates, Security and Network Directorate (ESND) of the FCDO, have appointed a Supplier to provide Notary Services. These services will support the authentication and drafting of legal documents for use in international contexts. The notary services for which the Tenderer were invited to tender for included but were not limited to, notarial services, powers of attorney, legalisation, acting and attesting within foreign languages and translation services. The objectives of this contract are to: - Establish a commercial arrangement with an experienced partner that provides value for money for the department by supporting the timely, wise, and effective management of the FCDO estate and that of its One HMG Partners (Other Government Departments and arms-length bodies) through the provision of notary services for complex international legal transactions. - Establish a viable and resilient process that can deliver on the accurate and timely provision of notary services, ensuring no additional cost or time to the department. The scope of services includes providing the following, in relation to the FCDO estate and those of its One HMG Partners; grant of power and delegated authority, - General legal advice, legal opinions, and guidance - Drafting appropriate supporting documentation for the acquisition, management and disposal of property interests - Miscellaneous advice on UK, international and overseas local law - Advice and guidance on the intricacies and levels of complexity of each task - Translation services for legal documentation - Acting and advising in a Notary capacity in various languages and jurisdictions - Knowledge of the relevant legal procedures and mechanisms - Notarial, certification and legalization services - Prompt and timely turnaround of all legal notarial documentation - Arranging secure delivery of documents to UK and overseas addresses - Other ad hoc advice/services as advised The Contract will be for an initial 5 year period with an option to extend for up to a further 2 years. Additional information: The requirement was procured via the Foreign, Commonwealth and Development Office's eprocurement portal: https://fcdo.bravosolution.co.uk. Suppliers, who were not registered on the portal, who were interested in being considered for this opportunity had to self-register on the site in order to participate - registration is free and instantaneous.",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79130000",
            "description": "Legal documentation and certification services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "London",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 740000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2024-07-01T12:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2024-08-28T00:00:00+01:00",
            "endDate": "2029-08-27T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-CFS-151067",
            "name": "Foreign Commonwealth and Development Office",
            "identifier": {
                "legalName": "Foreign Commonwealth and Development Office"
            },
            "address": {
                "streetAddress": "King Charles Street",
                "locality": "London",
                "postalCode": "SW1A 2AH",
                "countryName": "England"
            },
            "contactPoint": {
                "email": "mollie.giuffrida@fcdo.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-295724",
            "name": "Saville Notaries LLP",
            "identifier": {
                "legalName": "Saville Notaries LLP"
            },
            "address": {
                "streetAddress": "11 Old Jewry, London, EC2R 8DU"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-151067",
        "name": "Foreign Commonwealth and Development Office"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-bd903496-e3bc-489a-915a-9531d99c5f03-1",
            "status": "active",
            "date": "2024-08-28T00:00:00+01:00",
            "datePublished": "2024-09-18T14:59:34+01:00",
            "value": {
                "amount": 740000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-295724",
                    "name": "Saville Notaries LLP"
                }
            ],
            "contractPeriod": {
                "startDate": "2024-08-28T00:00:00+01:00",
                "endDate": "2029-08-27T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/68615a70-c1cb-4aa1-9f50-d996319f05bd",
                    "datePublished": "2024-09-18T14:59:34+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}