Planning

Soft Market Testing Exercise for an Internal Training Management System

UNIVERSITY OF SOUTHAMPTON

This public procurement record has 1 release in its history.

Planning

24 Nov 2023 at 15:55

Market Engagement Notice
Summary of the contracting process

The University of Southampton is conducting a Soft Market Testing Exercise for an Internal Training Management System. The procurement stage is at the planning phase. Key milestones include the engagement end date on 5th January 2024. The project falls under the industry category of Software package and information systems. The exercise is being conducted in Southampton, England.

This tender by the University of Southampton presents an opportunity for businesses to engage in market testing for an internal training management system. Small and medium enterprises (SMEs) would be well-suited to participate given the nature of the procurement. Interested parties should note the important deadlines for clarifications on 15th December 2023 and questionnaire submissions on 5th January 2024.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Soft Market Testing Exercise for an Internal Training Management System

Notice Description

This is a Soft Market Test Exercise being conducted by the University of Southampton (the University), this is not an invitation to tender. Project Description The University currently relies on manual processes, legacy systems, and a patchwork of tools, which do not effectively meet its training management needs. The University is seeking to modernise and enhance the management and delivery of internal training delivery for its approximately 5000 staff members. The University needs to be able to advertise a catalogue of courses for consumption by internal staff, students, and some specific external groups to register, attend and complete training, then to store and report on the resultant training records. All forms of training need to be accommodated from Face to Face to fully digital and asynchronous. The training will include mandatory training and cyclical training need to be supported for organisation wide requirements like Health and Safety, and area specific, specialist training. Various roles across the organisation need to be able to report on training activity. Please Note: The University is conducting this soft market testing exercise to allow interested parties, with appropriate experience, to outline their views and provide impartial information to the University with no commitment to themselves or the University. This is not a call for competition at this stage. The deadline for clarifications is 15/12/2023 at 12.00 Noon, the deadline for Questionnaire submissions is 05/01/2024 at 12.00 Noon. Additional information: The University is utilising an electronic tendering tool (In-Tend: https://in-tendhost.co.uk/universityofsouthampton) to manage this Soft Market Testing Exercise (SMTE) and to communicate with participating organisations. All documentation in relation to this SMTE can be downloaded from In-Tend. Participating organisations are advised that there will be no hard copy documents issued to organisations and all communications with the University will be conducted via In-Tend. Regular monitoring of In-Tend is the responsibility of the participating organisation. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the SMTE documentation. Once you have logged in: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your company against the project and access all documentation by clicking 'Express Interest'. Further instructions for the submission of soft market event forms are below. To submit your return, please follow the instructions below: 1. Log In 2. Click 'Tenders' 3. Locate the relevant project 4. View Details 5. Click on the tab relating to the relevant project stage (e.g., 'Soft Market Testing') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the "My Tender Return" panel. The system will only permit your organisation to make one return. 8. Click the red "Submit Return" button. Please note that, to preserve the integrity of the soft market testing exercise, all queries must made be via the correspondence function within In-Tend. This Prior information Notice is issued solely for the purpose of conducting pre-procurement market engagement and does not constitute any commitment to undertake any procurement in the future. Interested parties will not be prejudiced by any response or failure to respond to the PIN event and a response to this PIN does not guarantee any invitation to participate in this event or any future procurement. This PIN does not constitute a call for competition to procure any services, supplies or works mentioned in this PIN and the University will not accept any proposals offered in response to this PIN. The University of Southampton is not liable for any costs, fees, or expenses incurred by any party in replying to the PIN or attending any briefing day (if applicable). Any procurement of any services, supplies or works by the University of Southampton will be carried out strictly in accordance with the provisions of the Public Contracts Regulations 2015.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-bfbf15b3-b9f8-45b7-b5fa-7e64a72f1d6c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d50f9444-c049-40b1-95cb-88989e608f8c
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Nov 20232 years ago
Submission Deadline
Not specified
Future Notice Date
5 Jan 2024Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SOUTHAMPTON
Contact Name
Mandy Stephens
Contact Email
procurement@soton.ac.uk
Contact Phone
02380 595000

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO17 1BJ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
Not specified
Local Authority
Southampton
Electoral Ward
Portswood
Westminster Constituency
Southampton Test

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-bfbf15b3-b9f8-45b7-b5fa-7e64a72f1d6c-2023-11-24T15:55:56Z",
    "date": "2023-11-24T15:55:56Z",
    "ocid": "ocds-b5fd17-bfbf15b3-b9f8-45b7-b5fa-7e64a72f1d6c",
    "language": "en",
    "initiationType": "tender",
    "title": "Soft Market Testing Exercise for an Internal Training Management System",
    "planning": {
        "milestones": [
            {
                "id": "1",
                "title": "Engagement end date",
                "type": "engagement",
                "dueDate": "2024-01-05T23:59:59Z"
            }
        ],
        "documents": [
            {
                "id": "1",
                "documentType": "marketEngagementNotice",
                "description": "Early engagement notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/d50f9444-c049-40b1-95cb-88989e608f8c",
                "datePublished": "2023-11-24T15:55:56Z",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "tender": {
        "id": "2023UoS-0843-SMT",
        "title": "Soft Market Testing Exercise for an Internal Training Management System",
        "description": "This is a Soft Market Test Exercise being conducted by the University of Southampton (the University), this is not an invitation to tender. Project Description The University currently relies on manual processes, legacy systems, and a patchwork of tools, which do not effectively meet its training management needs. The University is seeking to modernise and enhance the management and delivery of internal training delivery for its approximately 5000 staff members. The University needs to be able to advertise a catalogue of courses for consumption by internal staff, students, and some specific external groups to register, attend and complete training, then to store and report on the resultant training records. All forms of training need to be accommodated from Face to Face to fully digital and asynchronous. The training will include mandatory training and cyclical training need to be supported for organisation wide requirements like Health and Safety, and area specific, specialist training. Various roles across the organisation need to be able to report on training activity. Please Note: The University is conducting this soft market testing exercise to allow interested parties, with appropriate experience, to outline their views and provide impartial information to the University with no commitment to themselves or the University. This is not a call for competition at this stage. The deadline for clarifications is 15/12/2023 at 12.00 Noon, the deadline for Questionnaire submissions is 05/01/2024 at 12.00 Noon. Additional information: The University is utilising an electronic tendering tool (In-Tend: https://in-tendhost.co.uk/universityofsouthampton) to manage this Soft Market Testing Exercise (SMTE) and to communicate with participating organisations. All documentation in relation to this SMTE can be downloaded from In-Tend. Participating organisations are advised that there will be no hard copy documents issued to organisations and all communications with the University will be conducted via In-Tend. Regular monitoring of In-Tend is the responsibility of the participating organisation. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the SMTE documentation. Once you have logged in: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your company against the project and access all documentation by clicking 'Express Interest'. Further instructions for the submission of soft market event forms are below. To submit your return, please follow the instructions below: 1. Log In 2. Click 'Tenders' 3. Locate the relevant project 4. View Details 5. Click on the tab relating to the relevant project stage (e.g., 'Soft Market Testing') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the \"My Tender Return\" panel. The system will only permit your organisation to make one return. 8. Click the red \"Submit Return\" button. Please note that, to preserve the integrity of the soft market testing exercise, all queries must made be via the correspondence function within In-Tend. This Prior information Notice is issued solely for the purpose of conducting pre-procurement market engagement and does not constitute any commitment to undertake any procurement in the future. Interested parties will not be prejudiced by any response or failure to respond to the PIN event and a response to this PIN does not guarantee any invitation to participate in this event or any future procurement. This PIN does not constitute a call for competition to procure any services, supplies or works mentioned in this PIN and the University will not accept any proposals offered in response to this PIN. The University of Southampton is not liable for any costs, fees, or expenses incurred by any party in replying to the PIN or attending any briefing day (if applicable). Any procurement of any services, supplies or works by the University of Southampton will be carried out strictly in accordance with the provisions of the Public Contracts Regulations 2015.",
        "status": "planning",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "SO17 1BJ"
                    }
                ]
            }
        ],
        "suitability": {
            "sme": true,
            "vcse": false
        }
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/d74ZA5zA",
            "name": "UNIVERSITY OF SOUTHAMPTON",
            "identifier": {
                "legalName": "UNIVERSITY OF SOUTHAMPTON",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/d74ZA5zA"
            },
            "address": {
                "streetAddress": "BUILDING 37, HIGHFIELD CAMPUS,UNIVERSITY ROAD",
                "locality": "SOUTHAMPTON",
                "postalCode": "SO171BJ",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Mandy Stephens",
                "email": "procurement@soton.ac.uk",
                "telephone": "02380 595000"
            },
            "details": {
                "url": "https://www.southampton.ac.uk/"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/d74ZA5zA",
        "name": "UNIVERSITY OF SOUTHAMPTON"
    }
}