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Xpress EMS

South Staffordshire District Council

This public procurement record has 1 release in its history.

Award

22 Jul 2026 at 08:18

Award Notice
Summary of the contracting process

South Staffordshire District Council procured electoral management software to support the running of elections and the administration of electoral registration. The requirement is a services contract centred on software packages and information systems, rather than general IT support or physical works. The system is intended for use by the council in South Staffordshire, with delivery associated with the council’s offices in Wolverhampton. The scope therefore suits suppliers providing specialist election-management and electoral-registration platforms, including the underlying functionality needed to maintain registration records and support election administration. The buyer is South Staffordshire District Council, an English local authority, and the selected supplier is Civica UK Ltd.

The procurement has been completed and awarded. South Staffordshire District Council used an alternative procedure described as a waiver, rather than an open or selective competition. Civica UK Ltd received the active award on 21 July 2026 for £90,000 including the stated currency of GBP. The awarded contract is scheduled to run from 1 April 2027 to 31 March 2029. The original tender submission deadline was 20 July 2026. The requirement was classified as services, covering software packages and information systems. The contract was awarded as a single requirement, with Civica UK Ltd as the selected supplier. The procurement was recorded as unsuitable for SMEs and voluntary, community or social enterprises.

This procurement demonstrates a local authority requirement for a specialist platform that combines electoral administration with electoral registration. Suppliers considering comparable council work would need a mature, dependable software product able to support election processes and maintain registration information in an operational public-sector setting. Credibility would come from relevant experience delivering electoral management systems, implementing them for councils, supporting users through election activity and maintaining accurate, secure records. A supplier would also need the organisational capacity to provide an established service rather than a one-off development, with appropriate implementation, technical support and ongoing system maintenance. The award to a large incumbent-style technology provider indicates that scale, product maturity and delivery assurance are likely to matter alongside functional fit.

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Notice Information

Notice Title

Xpress EMS

Notice Description

Electoral Mangement Software for the running of elections and registration.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c1eaa8c7-12f9-447f-a2ab-9f99340e9d0a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ea3a1150-ca3c-42fe-b347-687b2c91c198
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other - Waiver
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£90,000 Under £100K
Lots Value
Not specified
Awards Value
£90,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
22 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
21 Jul 20262 months ago
Contract Period
1 Apr 2027 - 31 Mar 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Staffordshire District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WOLVERHAMPTON
Postcode
WV8 1PX
Postcode Area
Wolverhampton
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
Not specified
Local Authority
South Staffordshire
Electoral Ward
Codsall
Westminster Constituency
Kingswinford and South Staffordshire

Supplier Information

Number of Suppliers
1
Supplier Name

Civica UK Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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