Tender

Supply of Laptops and Desktop devices

OXFORD CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

19 Oct 2018 at 09:58

Tender Notice
Summary of the contracting process

Oxford City Council is seeking suppliers for the tender titled "Supply of Laptops and Desktop devices," aimed at refreshing the council's current computer equipment due to ageing devices predominantly from Lenovo. This procurement falls under the industry category of computer equipment and supplies, with an open procurement method. The tender, currently in the active stage, has a deadline for submissions set for 23rd November 2018. Successful bidders will need to be prepared for a contract period commencing on 1st January 2019 and concluding on 31st December 2023, delivering devices across various locations, including the council's main office in Oxford and other community sites.

This tender presents significant growth opportunities for businesses specialising in the supply of computer hardware, particularly those that can offer innovative financing models such as leasing or outright purchasing options. Small and medium-sized enterprises are especially encouraged to participate, as the procurement is inclusive of SMEs. Businesses with expertise in providing up-to-date technology solutions and strong project management capabilities will be well-suited to meet the requirements outlined by the Oxford City Council, including the deployment and support of a large quantity of devices within a tight timeframe.

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Notice Information

Notice Title

Supply of Laptops and Desktop devices

Notice Description

Oxford City Council consists of several operating divisions and trading companies, with circa 1100 office based staff. The Council operates at several sites, including Community Centres and other locations across Oxford. Its main office is located at St. Aldates, in the city centre. The Council wishes to secure a Supplier to undertake a refresh of all its current laptop and desktop devices. The current devices are a mixture of mainly Lenovo desktop PCs and Laptops. Many of the devices are more than 4 years old, with some devices dating back to 2009/10. Funding is available to refresh devices over a four-year period; however the age of the devices is such that the majority of devices are incapable of remaining serviceable for this period. The Council is able to leverage this funding in a number of ways, however is also interested in understanding alternative Supplier finance models such as leasing, out right purchase or a combination of these. Devices are currently running Windows 7 64 bit Enterprise, with Office 2010. The Council applications are a mixture of locally installed 32bit Windows applications, Java based web-enabled applications which run inside a browser - currently IE9 and/or Firefox or Chrome. Other Win32 applications are streamed via a collection of Citrix application servers, running XenApp 6.5, most often for performance issues where devices and network issues have been identified. The Council requires a full refresh of all devices within a 6-9 month period. Council ICT staff will have minimum involvement in the build process beyond design and testing. A technical Project Manager from the Council will be assigned to manage the deployment of the devices, working in conjunction with the Supplier's Project Manager.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c318b736-8c4c-4bbb-a9ad-a31a73473fbd
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c0f07e4c-bd78-4c0c-b9cf-5f1ee72a7f92
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30200000 - Computer equipment and supplies

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Oct 20187 years ago
Submission Deadline
23 Nov 2018Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2019 - 31 Dec 2023 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
OXFORD CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
OXFORD
Postcode
OX1 1DS
Post Town
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
Not specified
Local Authority
Oxford
Electoral Ward
Osney & St Thomas
Westminster Constituency
Oxford West and Abingdon

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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