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Tribal SITS Renewal

BIRKBECK COLLEGE

This public procurement record has 1 release in its history.

Award

20 Oct 2026 at 11:49

Award Notice
Summary of the contracting process

Birkbeck, University of London is renewing its Tribal SITS e:vision student information system licence and moving the arrangement to the new HEFS contract framework. The requirement covers continued use of Birkbeck’s student records system, including additional licences for the IPP06 and IC205 components. This is a higher education student management system and associated service requirement, delivered for Birkbeck in London. The procurement sits within a framework for student management systems and associated services.

The procurement is complete and Tribal Education Limited was selected for the contract. The award was made on 28 July 2026, for £488,895. The contract period runs from 1 August 2026 to 31 July 2029. The estimated procurement value was also £488,895. The contract was let as a selective call-off from the APUC framework for student management systems and associated services, under its higher education lot. The tender submission deadline was 14 July 2026. The published procurement information does not describe the evaluation criteria or set out specific supplier eligibility requirements.

This award confirms demand at Birkbeck for continued licensing and support around a higher education student records platform, including its e:vision system and the IPP06 and IC205 components. Tribal Education Limited was selected, so a credible competitor for a future requirement of this kind would need to demonstrate that it can supply and maintain student management software suited to higher education, support an established student-records environment, and handle continuity of existing licences while moving to a new framework arrangement. The route used was a higher education call-off from a student management systems framework, so suppliers seeking similar work should be capable of competing through an applicable framework. The opportunity was considered suitable for SMEs, indicating that this scale of requirement was not confined to large suppliers.

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Notice Information

Notice Title

Tribal SITS Renewal

Notice Description

Birkbeck, University of London wishes to renew its license for the Tribal SITS e:vision student information system. Birkbeck wishes to move to the new HEFS contract framework. Birkbeck is currently using Tribal SITS e:vision as its own student record system under its original contract with additional licences for components IPP06 and IC205. This being undertaken via the APUC Framework - ITS1050 AP (Student Management Systems and Associated Services) Lot 1 Higher Education.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c42cac35-f9a1-4e45-87be-8d2083cdfc30
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/cc089373-930a-47e9-937d-e6fedfaaec6f
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£488,895 £100K-£500K
Lots Value
Not specified
Awards Value
£488,895 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
20 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
28 Jul 20263 months ago
Contract Period
1 Aug 2026 - 31 Jul 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BIRKBECK COLLEGE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
WC1E 7HX
Postcode Area
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI36 Camden
Delivery Location
Not specified
Local Authority
Camden
Electoral Ward
Bloomsbury
Westminster Constituency
Holborn and St Pancras

Supplier Information

Number of Suppliers
1
Supplier Name

Tribal Education Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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