Planning

Communal Area Cleaning Services for Winchester City Council

WINCHESTER CITY COUNCIL

This public procurement record has 1 release in its history.

Planning

10 Oct 2022 at 16:28

Market Engagement Notice
Summary of the contracting process

The Winchester City Council is planning to issue a tender for Communal Area Cleaning Services. The contract, valued between £1m and £1.5m over 5 years, will involve cleaning various housing schemes and temporary accommodations. The tender is expected to commence in May 2023, with an engagement end date set for October 24, 2022.

This tender by Winchester City Council presents opportunities for businesses in the accommodation and cleaning services industry. Small and medium enterprises (SMEs) would be well-suited to compete for this contract, given the focus on environmentally friendly practices such as using electric vehicles and less damaging products. Businesses with experience in mobile cleaning services and provision of workwear could find this tender particularly suitable for growth.

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Notice Information

Notice Title

Communal Area Cleaning Services for Winchester City Council

Notice Description

Winchester City Council (WCC) is anticipating issuing a call for competition during November 2022 for the provision of fortnightly and quarterly communal area and defined cleaning of (approximately) 16 sheltered housing schemes, 62 general needs housing schemes and 7 temporary accommodation schemes. All schemes vary in size, design, flooring type, and facilities and as such, the cleaning requirements will vary between sites. In particular the cleaning service provider will be expected to clean a number of different sites, in different areas during any day thus a mobile service is required. Winchester City Council has declared a climate emergency further information is available here www.winchester.gov.uk/climate-change-and-energy The total contract value over 5 years is expected to between PS1m and PS1.5m. It is anticipated that the contract will commence during May 2023. Please note that this is a pre-market information gathering exercise and your organisation will need to respond separately to any contract notice subsequently published. WCC are keen to understand how the market would respond to a tender which: 1. Included indexation linked to the ONS Nominal Average Wage to the labour charge and not CPI applied to the entire contract sum. 'Average weekly earnings in Great Britain - Office for National Statistics' (ons.gov.uk) 2. Mandated the use of products which are perceived as less damaging to the environment. 3. Mandated the use of electric vehicles. 4. Has a contract term of the following: 5 years (3 +2 years) or 6 years (2+2+2 years) or some other period. 5. Quarterly supplier meetings with representatives from the tenants and leaseholders to address any service issues. 6. Specifies the use of battery powered cleaning devices (as access to power is not available in communal areas). 7. Includes the provision of a portable water supply (as an accessible supply is not available in all properties). 8. Requires work wear to be provided as part of the contract. 9. May facilitate site visits: How would your organisation wish to see assess our sites for example: A self guided visit to a several representative sites No site visits required Photographs of representative sites Other - please state Please note this is not a call for competition and is for information however WCC is keen to receive any comments relating to the above information. For the avoidance of doubt no information provided in response to this questionnaire will be used by the Council in assessing providers during a subsequent procurement process. Please send any comments to the following email address: procurement@winchester.gov.uk by 24 October 2022.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c76c0b5b-4e07-41a4-b0ef-06429fd33824
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b4c1f86c-e15c-4d33-b4a6-c4054b9b291a
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90911000 - Accommodation, building and window cleaning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Oct 20223 years ago
Submission Deadline
Not specified
Future Notice Date
24 Oct 2022Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WINCHESTER CITY COUNCIL
Contact Name
Not specified
Contact Email
procurement@winchester.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
WINCHESTER
Postcode
SO23 9LJ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
TLJ South East (England)
Local Authority
Winchester
Electoral Ward
St Michael
Westminster Constituency
Winchester

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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