Tender

Cleaning Services

UNIVERSITY OF EXETER

This public procurement record has 1 release in its history.

Tender

22 Mar 2021 at 16:30

Tender Notice
Summary of the contracting process

The University of Exeter is currently conducting a tender for cleaning services, with a contract value estimated between £150,000 and £1.5 million per annum. This procurement falls under the services category and focuses on providing agency cleaning staff to support the in-house team across two Exeter campuses and other locations in the South West of England. The tender period concludes on 22nd April 2021, and the contract is set to commence on 23rd April 2021, lasting for three years with the potential for a two-year extension. The procurement method is an open procedure, allowing a wide range of suppliers to participate.

This tender presents an opportunity for businesses in the cleaning services sector, particularly small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs), to engage in a high-value contract. Companies specializing in cleaning, especially those with experience in educational institutions or large public buildings, would be well-suited to compete for this contract. The emphasis on touch-point cleaning and conference support means that businesses that can offer reliable staffing and flexible services will have a competitive edge in responding to the University’s needs.

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Notice Information

Notice Title

Cleaning Services

Notice Description

The University of Exeter is looking to partner with an agency cleaning company through this procurement exercise. The contract shall be for the provision of agency cleaning staff in support of the University of Exeter's employed in-house cleaning team to meet spikes in demand for cleaning services across our two Exeter campuses and other city locations Contract Term: 3 + 2 years Contract value, based on previous year's spend is estimated between PS150-300k per annum. This equates to a total contract value of between PS0.45 million and PS1.5 million. Tasks Touch-point cleaning - in line with Public Health England guidance for cleaning during the COVID-19 pandemic, within student accommodation communal areas and academic spaces. Full schedules, guidance and polices produced by the University of Exeter and training will be provided Conference support - predominately 'hotel-style' activity in relation to bedroom preparation and cleaning in between use and cleaning at the end of each conference season to ensure readiness for student arrivals. This process is being viewed as a partnership and a very close working relationship will need to be fostered between the Facilities Management Team and an Account Manager to deal with the peaks of demand and responding in the appropriate manner and deal with any on-site issues if they should arise

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c88d1072-2e6d-458a-9ac0-238627428a27
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/be425f1b-83f7-4c4e-9e7e-8bd5bb53e3d1
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

90911000 - Accommodation, building and window cleaning services

90911100 - Accommodation cleaning services

90919000 - Office, school and office equipment cleaning services

90919100 - Cleaning services of office equipment

90919200 - Office cleaning services

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Mar 20214 years ago
Submission Deadline
22 Apr 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
22 Apr 2021 - 24 Apr 2021 30 days
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF EXETER
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EXETER
Postcode
EX4 4QH
Post Town
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
TLK South West (England)
Local Authority
Exeter
Electoral Ward
Duryard and St James
Westminster Constituency
Exeter

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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