Tender

TENDER FOR THE COLLECTION, REFURBISHMENT, RE- USE AND SECURE DATA REMOVAL AND DISPOSAL OF IT EQUIPMENT

BRISTOL CITY COUNCIL

This public procurement record has 3 releases in its history.

Tender

08 Nov 2019 at 10:48

Tender Notice
Tender

01 Nov 2019 at 14:50

Tender Notice
Tender

01 Nov 2019 at 14:31

Tender Notice
Summary of the contracting process

The Bristol City Council is currently seeking bids for a contract titled "Tender for the Collection, Refurbishment, Re-use and Secure Data Removal and Disposal of IT Equipment." This procurement falls under the services category related to the repair and maintenance of personal computers and office equipment, with an estimated contract value of £400,000. Bidders must submit their proposals by 22nd November 2019. The contract is set to commence on 2nd December 2019 and will last until 1st December 2023. The project will be executed in the South West region of the United Kingdom.

This tender presents significant opportunities for businesses specialising in IT asset disposal and refurbishment, particularly for small to medium enterprises (SMEs) and voluntary, community and social enterprises (VCSEs). Companies that can effectively manage the collection and secure disposal of electronic equipment, alongside promoting sustainable practices, will be well-positioned to succeed. The successful contractor will manage the Council's Computer Re-use Scheme, ensuring a positive social impact while retaining income from recycling and reuse efforts.

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Notice Information

Notice Title

TENDER FOR THE COLLECTION, REFURBISHMENT, RE- USE AND SECURE DATA REMOVAL AND DISPOSAL OF IT EQUIPMENT

Notice Description

The Council is embarking on a technical refresh of staff computing and envisages that during the first year of the contract in excess of three thousand five hundred (3500) laptops and in excess of seven hundred and fifty (750) desktop PCs will be replaced and the legacy equipment disposed of via the contract proposed. It is estimated that the majority of laptops will be Dell Latitude E7440 and E7450 and the majority of desktop PCs will be HP Compaq 6005 Pro. The Council has an established, independent and self-sustaining scheme for Computer Re-use, distributing the Council's redundant IT equipment to individuals in Bristol where it will have most positive social impact. The Contractor appointed will be responsible for managing the administration of the Computer Re-use Scheme, correspondence with applicants and all general enquiries and should establish systems and processes which are appropriately robust. Other IT related equipment for secure disposal may also include; Peripherals, Printers - laser and inkjet, Uninterruptible power supplies, Scanners, External modems, hard drives, readers, Handheld devices - PDA, SPV, Notebooks, CRT monitors, Flat screen monitors, Rack mount and free standing Server base units, Wiring cabinets - variety of sizes, Doors for wiring cabinets, Redundant cabling including plastic coated copper and plastic coated fibre optic, Line termination units, Power supplies, Data sticks, Hubs, Switches, Routers, Other network equipment, Digital cameras, Fax machines, Mobile phones, Desk phones, VOIP handsets, Backup tapes. The Council is looking to operate this contract at zero cost to itself. The Contractor will bear all costs for the services outlined within the specification and tender documents. In return the Contractor may retain all income from recycling and re-use. Additional information: Due to a technical error on the procurement portal the project code for this opportunity has been altered from DN444146 to DN446333. DN444146 has been closed and DN446333 replaces it, no other changes have been made. Documents can be viewed and submissions uploaded to the new project code DN446333.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c9680ef2-f907-471a-8ae6-6d4077182c68
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/e58ac43e-6578-4d62-beaf-796eca44b355
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other -
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Nov 20196 years ago
Submission Deadline
22 Nov 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Dec 2019 - 1 Dec 2023 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BRISTOL CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS1 5TR
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK51 Bristol, City of
Delivery Location
TLK South West (England)
Local Authority
Bristol, City of
Electoral Ward
Hotwells and Harbourside
Westminster Constituency
Bristol Central

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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