Planning

Court Reporting and Transcription

MINISTRY OF JUSTICE

This public procurement record has 1 release in its history.

Planning

05 Sep 2024 at 15:21

Planned Procurement Notice
Summary of the contracting process

The Ministry of Justice (MOJ) is planning a procurement process for delivering Court Reporting & Transcription Services (CRT) for HM Courts & Tribunals Service (HMCTS), with an estimated framework value of £19,350,000 including VAT. This procurement is classified under law-courts-related administrative services and will cover various regions across the United Kingdom, including North East, North West, Yorkshire and the Humber, East Midlands, West Midlands, East of England, London, South East, South West, and Wales. The framework will commence on 20th January 2025 and end on 19th January 2028, following a planning stage with a tender start date set for 9th October 2024. The contract opportunity is announced to be split into two lots: Off-Site Transcription Services (OTS) and Attendance Based & Real-Time Transcription Services (ATS/RTS), with separate mini-competitions following the framework award.

This tender represents a significant opportunity for businesses specialising in audio transcription, court reporting, and stenography to expand their market presence within the public sector. Companies versed in providing on-site and off-site transcription services, particularly those with capabilities for real-time transcription, will find this tender particularly fitting. The procurement process allows for Small and Medium-sized Enterprises (SMEs) as well as Voluntary, Community and Social Enterprises (VCSEs) to compete, thus opening doors for a diverse range of businesses to participate and potentially secure call-off contracts within the framework. Interested bidders are encouraged to register on the Ministry of Justice Sourcing Portal and communicate their interest, ensuring they can compete for both Lots, leveraging their specific expertise and services.

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Notice Information

Notice Title

Court Reporting and Transcription

Notice Description

The Ministry of Justice (MOJ) as the contracting authority intends to run a procurement exercise for the delivery of Court Reporting & Transcription Services (CRT) on behalf of HM Courts & Tribunals Service (HMCTS). The MOJ are required to record hearings which take place in a variety of Courts. Audio recordings provide a true and accurate record of proceedings and are used, when required, to produce transcripts as an official court record. It is the intention that all transcription services will be required under a framework agreement, split into the following services: 1) Off-Site Transcription Services (OTS), covering all off-site transcriptions 2) Attendance Based Transcription Services (ATS), covering court reporting and stenography, on-site transcription 3) Real-Time Transcription Services (RTS), covering all instantaneous on-site transcription Estimated Framework Value - PS19,350,000 Inc VAT Framework Length - 2 years with an option to extend for up to 12 months. The Authority plan to award the Framework, then subsequent call off contracts in separate competitions. The Framework competition will be have 2 lots. Lot 1 - OTS Lot 2 - ATS/RTS Bidders must state which Lot competition they wish to participate. Bidders can participate and be awarded a position in both Lots if they submit successful responses to the tenders. Mini competitions are being planned following award of the Framework. There are currently 8 contracts that are planned to be awarded. 6 Contracts under Lot 1 and 2 contracts under Lot 2. Further information about the mini competition will be released in the framework tender. The planned start date of the Framework tender is 09/10/2024. Potential bidders should register on the portal at Ministry of Justice Sourcing Portal (https://ministryofjusticecommercial.bravosolution.co.uk/web/login.html?) To express interest in this event, or if you have any queries, please send an email to [HMCTSReformCommercialTeam@justice.gov.uk] stating: - Company Name - Your Name - Contact Email - Sourcing Reference Number: prj_12945 The buyer will then contact you when the procurement is live on the e-sourcing portal.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ca90ac39-4520-47a5-956d-b968b499d779
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/61853757-e533-4113-b054-8f785471ea2e
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planned Procurement Notice
Procurement Type
Framework
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

75 - Administration, defence and social security services

CPV Codes

75231100 - Law-courts-related administrative services

Notice Value(s)

Tender Value
£19,350,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Sep 20241 years ago
Submission Deadline
Not specified
Future Notice Date
9 Oct 2024Expired
Award Date
Not specified
Contract Period
20 Jan 2025 - 19 Jan 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MINISTRY OF JUSTICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1H 9AJ
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLI London, TLJ South East (England), TLK South West (England), TLL Wales
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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