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W5073 - Holiday Activity and Food Bright Bookings Portal

Walsall Council

This public procurement record has 1 release in its history.

Award

20 Jul 2026 at 10:41

Award Notice
Summary of the contracting process

Walsall Metropolitan Borough Council procured an online booking and management portal for its Holiday Activity and Food (HAF) programme. The system supports activities running each Easter, summer and Christmas for children eligible for free school meals. This is a software and information systems requirement, classified under CPV 48000000, and falls within the goods category. Delivery is associated with Walsall, England. The council is the buyer and the requirement was suitable for small and medium-sized enterprises. The portal’s purpose is to manage bookings and administration for the council’s recurring HAF provision, rather than to deliver the holiday activities or food directly.

The procurement is complete and was awarded on 10 March 2026. It used a selective procedure as a call-off from a framework agreement. The tender deadline was 5 March 2026 at 12:00 UTC. The estimated procurement value was £59,400 including the stated currency of GBP. SENTINEL PARTNERS LIMITED was awarded the contract for £49,500. The contract period runs from 1 April 2026 to 31 March 2028. The award was recorded as active, and the award covers the full requirement rather than separately identified lots. Evaluation was carried out through the framework call-off process; the available procurement details identify the framework route but do not set out further award criteria.

This award indicates recurring demand from Walsall Metropolitan Borough Council for a specialist digital platform supporting a local Holiday Activity and Food programme. Relevant competitors would be software providers able to supply and maintain online booking, registration and programme-management tools for public services involving children and families. Credibility would come from a reliable, accessible portal that can handle seasonal peaks across Easter, summer and Christmas, support eligibility linked to free school meals, and give council staff effective administrative control over bookings and activity information. Suppliers should also be comfortable with public-sector framework call-offs and with delivering a complete software service for a council-led programme. A small or medium-sized technology business with comparable education, family-services or local-government platform experience would be well aligned.

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Notice Information

Notice Title

W5073 - Holiday Activity and Food Bright Bookings Portal

Notice Description

An online portal to manage the Holiday Activity and Food (HAF) programme that operates every Easter, Summer and Christmas for children eligible for Free School Meals,

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-caae73df-deda-445c-b161-01312094cf67
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/191a48bf-5aa7-4fa4-98c5-902780382dab
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£59,400 Under £100K
Lots Value
Not specified
Awards Value
£49,500 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
20 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
10 Mar 20267 months ago
Contract Period
1 Apr 2026 - 31 Mar 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Walsall Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WALSALL
Postcode
WS1 1TP
Postcode Area
Walsall
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG38 Walsall
Delivery Location
Not specified
Local Authority
Walsall
Electoral Ward
St Matthew's
Westminster Constituency
Walsall and Bloxwich

Supplier Information

Number of Suppliers
1
Supplier Name

SENTINEL PARTNERS LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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