Award

English Heritage members handbook design 2025-30 - AWARD

ENGLISH HERITAGE-MARKETING

This public procurement record has 1 release in its history.

Award

27 Jun 2024 at 12:14

Award Notice
Summary of the contracting process

The procurement process is for the design and layout of English Heritage members' handbook for the years 2025-2030. The contracting authority is English Heritage-Marketing and the contract falls under the services category, specifically graphic design services. The procurement method used is a selective process, with a Restricted procedure. The tender period ended on April 4, 2024, and the contract period runs from July 1, 2024, to February 28, 2030. The total contract value is £250,000, with a minimum value of £180,000. The buying organisation is located in Firefly Avenue, Swindon, Wiltshire, with the postal code SN2 2EH. The contract includes biennial publication possibilities and involves collaboration with the buyer's content production team and selected printer.

This tender offers growth opportunities for businesses in graphic design and printing services. Small and medium-sized enterprises (SMEs) are specifically encouraged to participate. The procurement stage currently is the award phase, with the contract awarded to Ledgard Jepson. Suitable suppliers were selected through a Selection Questionnaire, and an Invitation to Tender (ITT) stage was conducted. The contract involves multiple deadlines with the initial term lasting for 3 years and 7 months, with possible extensions up to a total of five years and 7 months. Successful suppliers are expected to align with English Heritage's new brand guidelines and work closely with the buyer's marketing team for the creative development and production of the handbook.

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Notice Information

Notice Title

English Heritage members handbook design 2025-30 - AWARD

Notice Description

We are looking for a supplier to design and layout our members' handbook (324pp). We will devise the flatplan of the handbook, liaising with the chosen supplier on the design and layout. We will provide the copy while the supplier will use our image library to source appropriate images in response to overall handbook discussions and briefing. The supplier will also work closely with our content production team and the selected printer to prepare files for print, manage the colour and quality of the files, and press pass the handbook. At this point in time the handbook design is an annual activity - however we are considering moving towards a biennial model. On that basis there will be at least two handbook designs required during this period of contract - and while others may be required if the annual model continues - please be aware this may move to biennial during the specified contract. During 2024 we are introducing a refreshed brand identity (including new tone of voice, primary and secondary colour palette, photography and illustration guidelines) which means, coupled with the potential move to a biennial publication model, we are looking for fresh designs and potential format specifications that align with our new identity. Suppliers invited to the ITT stage will be given access to the new brand guidelines and assets to support their creative response. The chosen supplier for the 2025/26 handbook will be the first to produce the handbook in the new brand so this is an exciting time for the development and design of a key tool of our membership retention strategy. English Heritage appoint and manage the handbook printer through a separate framework and we expect the successful tenderer to work with English Heritage and their selected printer on tasks including artwork preparation, colour proofing and press passing. The initial term of contract will be 3 years, 7 months. There will be provision to extend by a further two periods of 1 year each so a maximum contract duration of five years, 7 months. The start date will be 15 July 2024 commencing with the 2025/26 issue, and the initial end date will be 29 February 2028. If we maintain the annual publication this will end with the 2027/28 issue. The option to extend for up to an additional 2 years would see the end dates of 28 February 2029, and 28 February 2030 accordingly. Each extension year will be agreed individually, and we reserve the right to change the frequency at any time during this contract. This tender is using a Restricted process and so first step will be completion and response to a Selection Questionnaire. Suitably qualified suppliers will then be invited to take part in the Invitation to Tender (ITT) stage. It is expected that a contract will be awarded by June / July 2024.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ccfb6061-1b53-4d5c-8a21-1ad50b3b808b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/03f93c37-a52a-4161-a9cd-9a1ee09762f4
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79800000 - Printing and related services

79822500 - Graphic design services

79930000 - Specialty design services

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
Not specified
Awards Value
£138,631 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
27 Jun 20241 years ago
Submission Deadline
4 Apr 2024Expired
Future Notice Date
Not specified
Award Date
26 Jun 20241 years ago
Contract Period
30 Jun 2024 - 28 Feb 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ENGLISH HERITAGE-MARKETING
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WILTSHIRE
Postcode
SN2 2EH
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLK South West (England)
Local Authority
Swindon
Electoral Ward
Mannington and Western
Westminster Constituency
Swindon South

Supplier Information

Number of Suppliers
1
Supplier Name

LEDGARD JEPSON

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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