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Library Management System

NHS England

This public procurement record has 1 release in its history.

Award

23 Sep 2026 at 16:02

Award Notice
Summary of the contracting process

NHS England procured a library management system (LMS) for NHS-hosted knowledge and library services across England. The requirement is for a software system to support these services; delivery is identified in Leeds and across England. The buyer is NHS England.

The procurement is complete and was awarded to Open Fifth Limited on 22 September 2026. The awarded value is £1,052,583. The contract period runs from 1 April 2026 to 31 March 2029. NHS England used a selective call-off from a framework agreement. The procurement was estimated at between £755,666 and £1,052,583. The process had a submission deadline of 31 March 2026 at 12:00. The requirement was identified as suitable for small and medium-sized enterprises. No lots or evaluation criteria are recorded.

This award demonstrates NHS England's demand for a library management system serving NHS-hosted knowledge and library services across England. Suppliers competing for a comparable requirement should be able to provide and support software suited to the operational needs of NHS knowledge and library services, with the capacity to serve users across England. The contract was awarded through a selective call-off from a framework, so access to an appropriate framework and the ability to compete through its call-off process are relevant commercial credentials. The buyer marked the procurement as suitable for SMEs, indicating that smaller suppliers could be credible competitors. Open Fifth Limited secured the award; competing providers would need to demonstrate that their system and delivery capability meet this NHS-wide service requirement.

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Notice Information

Notice Title

Library Management System

Notice Description

A contract to supply a library management system (LMS) for use by NHS-hosted knowledge and library services across England.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-cfffebb6-b026-455f-8f1c-5c8f804146e2
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c981515b-8a21-4e9d-97a1-41c3f881bc53
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Not specified
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£1,052,583 £1M-£10M
Lots Value
Not specified
Awards Value
£1,052,583 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
23 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
22 Sep 20262 weeks ago
Contract Period
1 Apr 2026 - 31 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS England
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS1 4AP
Postcode Area
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Leeds
Electoral Ward
Hunslet & Riverside
Westminster Constituency
Leeds South

Supplier Information

Number of Suppliers
1
Supplier Name

PTFS Europe

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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