Tender

TTC/20/008

THETFORD TOWN COUNCIL

This public procurement record has 1 release in its history.

Tender

06 Oct 2020 at 06:21

Tender Notice
Summary of the contracting process

Thetford Town Council is currently undertaking a tendering process titled "TTC/20/008" for the cleaning, opening, and closing services of public toilets in Thetford, located at Castle Park, Cage Lane, and Thetford Bus Station, along with additional weekend services at three other sites. The procurement is at the tender stage, with quotations due by noon on Wednesday 28th October 2020. The contract is set to commence on 1st December 2020 and will continue for three years, with a total estimated value of £50,000. The procurement method applied is an open procedure under the classification of sewage, refuse, cleaning and environmental services.

This tender presents a significant opportunity for businesses specialising in cleaning and environmental services, particularly those with proven experience in maintaining public facilities to high standards. Companies that prioritise quality, demonstrate compliance with health regulations, and are committed to environmentally sustainable practices will be well-suited to compete. Additionally, small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are encouraged to apply, as the buying organisation values their contributions to community services.

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Notice Information

Notice Title

TTC/20/008

Notice Description

TTC/20/008 Thetford Town Council -Toilets and Sites Thetford Town Council is seeking to appoint a contractor who can open and close and provide a quality cleaning service for its public toilets across the town. There are three such facilities in total and these are located at Castle Park (IP24 2DN), Cage Lane (IP24 2DS) and Thetford Bus Station (IP24 1BN). In addition, we require an opening/closing service at weekends for three sites in the town these are The Priory IP24 1BB, King's House (IP24 2AT), and the London Rd Cemetery (IP24 3HZ). The following are considered key requirements for the provider: - Proven experience of provision of quality cleaning services to public toilets. High standards of supervision and management. Compliance with government guidance on COVID-19. (Details in Appendix) Flexible and responsive approach. Key services to be provided under the contract include: Cleaning, opening & closing. The Council's is committed to environmental sustainability. Commitment to pay staff a living wage. The contract will be for a period of 3 years and will be reviewed annually. The final award criteria will be based on 40% Cost 60% Quality. Quotation Requirements: Completed application form Written quotation for covid regime and alternative for normal regime(Annual Cost per year - Years 1 to 3) Year 1 - PSxx.xx Year 2 - PSxx.xx Year 3 - PSxx.xx Copy of public liability insurance Copy of Health and Safety Policy, Sample Method Statements, Sample Risk Assessments Copy of their environmental strategy/policy. Provide the tender - A4 paper original and an electronic version on a memory stick Failure to supply any of the above will result in the Tender being rejected. Contact name and number: Tina Cunnell, Town Clerk, (01842) 754247. Quotations to be received by Noon Wednesday 28th October 2020. Sealed inner envelopes to be clearly marked 'Tender - Toilets and Sites' For the Attention of the Town Clerk, Thetford Town Council. Postal Address: The Carnegie, Cage Lane, Thetford, Norfolk, IP24 2DS. Tel: 01842 754247. Details of the winning contract will be published IAW Local Government Transparency Code 2014. Tina Cunnell Thetford Town Clerk General Notes for Contractors: Please itemise the quotation per section using the attached tables. All operatives must be suitably qualified to undertake the tasks listed the successful contractor will be required to provide proof of the qualifications of staff. The successful contractor will complete daily checksheets and monthly reports detailing the works completed.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d16eb7e5-bca9-4ef6-b4a2-aa361504cfb5
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/beafc6f5-04e2-4484-abab-9685a2e11543
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90000000 - Sewage, refuse, cleaning and environmental services

Notice Value(s)

Tender Value
£50,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Oct 20205 years ago
Submission Deadline
28 Oct 2020Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2020 - 30 Nov 2023 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THETFORD TOWN COUNCIL
Contact Name
Tina Cunnell
Contact Email
mail@thetfordtowncouncil.gov.uk
Contact Phone
01842 754247

Buyer Location

Locality
THETFORD
Postcode
IP24 2DS
Post Town
Ipswich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH5 Norfolk
Small Region (ITL 3)
TLH53 Breckland and South Norfolk
Delivery Location
Not specified
Local Authority
Breckland
Electoral Ward
Thetford Castle
Westminster Constituency
South West Norfolk

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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