Planning

Event Management Contract - Expressions of Interest

LEIGHTON LINSLADE TOWN COUNCIL

This public procurement record has 1 release in its history.

Planning

16 Sep 2025 at 10:36

Market Engagement Notice
Summary of the contracting process

Leighton Linslade Town Council is currently in the planning stage of a procurement process for an Event Management Contract, inviting expressions of interest. This procurement pertains to cultural event organisation services and targets the area around Leighton Buzzard, England, with the postal code LU7 1HD. The process was initiated on 16 September 2025, with a deadline for expressions of interest set for 30 September 2025. Following this, evaluations and the shortlisting of firms will occur from 1 to 7 October, with invitations to tender being sent on 8 October 2025. The tender submissions are expected by 29 October 2025 at noon, and after a comprehensive evaluation process concluding on 12 November 2025, a contract award is anticipated by 9 December 2025. The contract is for a fixed 3-year period beginning on 1 April 2026, with possible extensions for up to two additional years. Procurements are classified under the CPV code 79952100, focusing on cultural events.

This tender presents numerous business opportunities, particularly for small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) involved in event management services. Businesses with experience in organising various outdoor events and possessing the necessary qualifications, such as membership with the National Outdoor Events Association (NOEA) or equivalent, and industry-relevant health and safety qualifications, will find this opportunity well-suited. Companies capable of consistently assigning qualified personnel to the specified event dates throughout the year—including recurrent events like the Business Network Event in April, Pride in June, and the Christmas Lights Switch On in November—are invited to demonstrate their credentials and compete in this tendering process. With an emphasis on community interaction, this contract enables businesses to leverage community-focused events to broaden their market presence in the region.

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Notice Information

Notice Title

Event Management Contract - Expressions of Interest

Notice Description

Event Production Management Services for a fixed 3-year period commencing April 2026, with the option to extend for up to a further 2 years on an annual basis, subject to satisfactory performance. Tenders will only be accepted from contractors able to confirm their annual attendance of the event delivery dates (a pattern of annual dates) . Event dates have an annual regularity and those for 2026 are: April - Business Network Event First Friday in June - Pride First Sunday in June - Big Lunch First Sunday in June to First Sunday in September - Music in the Park Last Night at the Proms - Second Saturday in September Last Saturday in July - Canal Festival Last weekend of November - Christmas Lights Switch On TBC - Decided annually, a limited number of small ad hoc events as identified. Availability to respond to additional production management services that fall outside of the core event programme as listed above. Provide detailed evidence of the qualifications you hold to include most, or all listed below: Membership of NOEA (National Outdoor Events Association), or equivalent associations, Diploma or above in relevant industry subjects, Health and Safety Qualification - levels 5 or above in relevant industry subjects, First Aid Crowd Management Any other industry relevant qualifications and/or training. EOI Notice Published: 16 September 2025 Deadline for EOIs: 30 September 2025 Evaluation / Shortlisting: 1 - 7 October 2025 Invitation to Tender (ITT) Issued: 8 October 2025 Deadline for Tender Submissions: 29 October 2025 (12:00 noon) Tender Opening 29 October 2025 Tender Evaluation: 30 October - 12 November 2025 Preferred Supplier Notification: 13 November 2025 Standstill Period: 13 - 20 November 2025 COMMITTEE MEETING - DECISION MADE: 8th December 2025 Contract Award 9th December 2025 Contract Start Date 1st April 2026

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d182edfa-a14c-4898-8754-0a961355130f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ad54a789-397f-46dc-b8e9-ce69580babb8
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952100 - Cultural event organisation services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Sep 20255 months ago
Submission Deadline
Not specified
Future Notice Date
30 Sep 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LEIGHTON LINSLADE TOWN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEIGHTON BUZZARD
Postcode
LU7 1HD
Post Town
Luton
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH25 Central Bedfordshire
Delivery Location
Not specified
Local Authority
Central Bedfordshire
Electoral Ward
Leighton-Linslade North
Westminster Constituency
Dunstable and Leighton Buzzard

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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