Tender

Event Management Services for The Queen's Birthday Party 2020 at The British High Commission, New Delhi

FOREIGN & COMMONWEALTH OFFICE

This public procurement record has 2 releases in its history.

TenderCancellation

22 Jun 2020 at 06:39

Tender Notice
Tender

19 Feb 2020 at 09:56

Tender Notice
Summary of the contracting process

The Foreign & Commonwealth Office is seeking event management services for the Queen's Birthday Party 2020, which will take place at the British High Commission in New Delhi. This procurement process is currently in the Tender stage, with the deadline for submissions set for 5 March 2020. The event is themed "Green is GREAT," aligning with the UK's focus on sustainability and climate initiatives. The contract period is expected to run from 20 March to 20 April 2020, and the process follows an open procurement method, suitable for various service providers within the event services industry.

This tender presents significant opportunities for businesses in the event management sector, particularly those with expertise in sustainable practices and innovative solutions. Companies specialising in event logistics, creative branding, and environmentally friendly services will find this procurement particularly suited to their capabilities. Engaging with this contract can facilitate growth by enhancing corporate visibility in a high-profile international setting while contributing positively to sustainability efforts.

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Notice Information

Notice Title

Event Management Services for The Queen's Birthday Party 2020 at The British High Commission, New Delhi

Notice Description

The Queen's Birthday Party (QBP) is celebrated as the UK national day, and is a major public diplomacy event for the UK in India network, as well as a key opportunity to strengthen contacts across all the different sectors that the UK works on. It is an opportunity to promote UK priorities, and project the creative, dynamic and collaborative nature of the UK-India relationship. Each year a theme is that reflects the High Commission's main priority for that year. This year the theme will be Green is GREAT. The UK has long been an advocate on issues like sustainability, clean energy and tech and has introduced many initiatives domestically to curb the climate change e.g. UK is committed for a net zero electricity production by 2050. This year the UK will host the world's major climate conference, COP26 (26th session of the Conference of Parties), in November. As a result, helping to raise awareness of the challenges of climate change and bringing about greater action to tackle them are the UK's priorities for 2020. We want to use the QBP to celebrate what the UK and India are together in this area: across Green tech, electric vehicles and biodiversity as well as other areas. Our 'Green themed QBP for 2020' will showcase UK messages on green issues through bill board branding, photo opportunities, videos and displays. It is also very important that the event itself is sustainable - we are looking for green solutions throughout the event to make sure that we are e.g. not using single use plastic, limiting energy use and "practicing what we preach". Additional information: In order to be considered for this project it and receive pre-qualification and/or tender information it is necessary that you register your company (including any relevant information requested) on the Foreign & Commonwealth Office Procurement Portal, e-Bravo. Failure to do this will mean your company may not receive a Tender; no tenders will be issued via open e-mail. Project 4235, ITT 3699 : Event Management Services for The Queen's Birthday Party 2020 at The British High Commission, New Delhi How to apply in this Project: 1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://fco.bravosolution.co.uk and click the link to register. - Accept the terms and conditions and click "continue" - Enter your correct business and user details - Note the username you chose and click "Save" when complete - you will shortly receive an e-mail with your unique password (please keep this secure). 2. Login to the portal with the username/password - Click on the relevant Invitation to Tender (ITT) to access the content - You can now access any attachments by clicking the "Settings and Buyer Attachments" in the "Actions" box; Responding to the ITT - You can choose to "Reply" or "Reject" (please give a reason if rejecting) - You can now use the 'Messages' function to communicate with the buyer and seek clarification - Note the deadline for completion, - There may be a mixture of online & offline actions for you to perform (there is detailed online help available), You must then publish your reply using the publish button in the "Actions" box on the left-hand side of the page. If you require any further assistance please consult the the online help or contact the eTendering help desk. Potential Providers should answer all questions as accurately and concisely as possible in the same order as the questions are presented. Where a question is not relevant to the Potential Provider's organisation, this should be indicated, with an explanation. Where attachments are requested to be submitted within the electronic PQQ/ITT, these shall be submitted in a PDF format (Adobe or similar). PQQ/ITT or Bids not submitted via the FCO's eProcurement portal will not be considered.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d2022865-8e32-429c-a1f8-1e26a3bfe8b5
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/cf92c453-608d-445f-9ac2-dc4533eea9b1
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Jun 20205 years ago
Submission Deadline
5 Mar 2020Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
20 Mar 2020 - 20 Apr 2020 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FOREIGN & COMMONWEALTH OFFICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEW DELHI
Postcode
SW1A 2AH
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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