Award

Framework Agreement for the Provision of Service and Testing of Domestic Water Systems

STAFFORDSHIRE COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Award

03 Sep 2024 at 06:43

Award Notice
Tender

14 Jun 2024 at 08:50

Tender Notice
Summary of the contracting process

This procurement process, managed by Staffordshire County Council, pertains to the "Framework Agreement for the Provision of Service and Testing of Domestic Water Systems". The contract focuses on servicing, testing, planned preventative and responsive maintenance of hot and cold domestic water systems, ensuring compliance with practices such as the Control of Legionella, the Prevention of Scalding, and Water Regulations Compliance. The project covers various properties under Staffordshire County Council’s jurisdiction, including approximately 498 properties primarily located in Staffordshire and some in Cheshire, Lancashire, Derbyshire, and the West Midlands. The procurement, which follows an open procedure, reached the award stage on 28 August 2024, with the contract beginning on 10 October 2024, and ending on 9 October 2028. The full value of the contract is £1,900,000.

This tender represents a substantial growth opportunity for businesses specializing in water system maintenance and compliance services. The contract involves servicing a diverse range of properties, including educational facilities, residential care homes, civic buildings, offices, fire stations, and small industrial units, thus suiting companies equipped to handle various environments. SMEs and VCSEs are particularly encouraged to compete, as the framework is structured to support smaller enterprises. With a responsive maintenance requirement and a 24/7 callout facility, companies capable of providing rapid and reliable services stand to benefit greatly from this engagement.

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Notice Information

Notice Title

Framework Agreement for the Provision of Service and Testing of Domestic Water Systems

Notice Description

This contract is for the servicing, testing, planned preventative and the responsive maintenance of Hot and Cold Domestic Water Systems inclusive of the monitoring requirements of: I) Approved Code of Practice L8 for the Control of Legionella II) The Prevention of Scalding III) Water Regulations Compliance The tender shall be for the provision of all labour, specified materials, transport for the maintenance, servicing and testing of Domestic Water Systems in the establishments detailed in the Pricing Matrix and any others added in accordance with the terms below. The systems to be covered by this Framework are both hot and cold domestic systems, together with any permanently connected equipment including rainwater harvesting systems but excluding air conditioning equipment, swimming pools and hydrotherapy pools. Most properties rely solely upon temperature for the control of legionella bacteria and follow the guidance set out in HSG274. Many properties have type 3 thermostatically controlled mixing valves fitted to some or all outlets to address the scalding risks to vulnerable persons caused by doing so. Hot water temperatures are to be controlled at thermostatically controlled outlets in accordance HELA LAC note 79/5 unless specifically stated the clients' policies. Any variation will be formally agreed by all parties. All planned maintenance shall be in accordance with the relevant British Standards and Codes of Practice, and the current Health and Safety Legislation and include the additional requirements of this contract where applicable and requested. Responsive Maintenance A working hours callout facility is required to deliver responsive maintenance activities as described later in this document with a 4-hour response limit deliverable 24/7. Properties This framework is to enable the servicing of Staffordshire County Council's Corporate properties and LEA Maintained Schools. Additionally, the Managing Agent may use the framework for some or all its customers' 200+ Academy, Fire Service and other properties. There are currently approximately 498 properties on contract that are expected to be transferred to this framework. Most are in Staffordshire, with a small number located in Cheshire, Lancashire, Derbyshire and the West Midlands. The properties include all types of buildings operated by a Local Authority including educational, residential care homes, civic buildings, offices, fire stations, enterprise centres and small industrial units. Please note this is a Single Supplier Framework.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d2ce77cc-f498-412f-9d6c-8611960ed3b0
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ab093d26-c509-448f-a36b-b1513d3d0e24
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

65 - Public utilities

CPV Codes

31161400 - Primary water systems

65100000 - Water distribution and related services

Notice Value(s)

Tender Value
£1,900,000 £1M-£10M
Lots Value
Not specified
Awards Value
£1,900,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
3 Sep 20241 years ago
Submission Deadline
16 Jul 2024Expired
Future Notice Date
Not specified
Award Date
27 Aug 20241 years ago
Contract Period
9 Oct 2024 - 9 Oct 2028 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
STAFFORDSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
STAFFORD
Postcode
ST16 2DH
Post Town
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
Not specified
Local Authority
Stafford
Electoral Ward
Forebridge
Westminster Constituency
Stafford

Supplier Information

Number of Suppliers
1
Supplier Name

HSL COMPLIANCE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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