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Provision of a Subject Access Request Software Solution.

Cabinet Office

This public procurement record has 2 releases in its history.

AwardUpdate

03 Sep 2026 at 09:25

Award Notice
Award

02 Sep 2026 at 16:15

Award Notice
Summary of the contracting process

The Cabinet Office procured a software solution to facilitate, host and manage Subject Access Request workflows. The service covers data storage and processing required for the SAR service, including automated redaction, document collation and secure document storage to support compliance with Subject Access Request obligations. This is a software-enabled service within the software package and information systems category, delivered for the Cabinet Office in London. The requirement is classified as a service and concerns the provision and operation of the solution rather than general software supply alone. It is relevant to providers of privacy, information governance and records-management technology that can support secure, structured handling of SAR cases and associated documents.

The procurement is complete and the contract was awarded to Aimii Limited on 17 August 2026. The awarded value is £387,700 including the stated currency of GBP. The contract period runs from 1 September 2026 to 31 August 2029. The opportunity was a selective call-off from a framework agreement, with submissions due by 15 August 2026 at 5pm. It was treated as a single requirement rather than separate lots. The Cabinet Office identified the procurement as suitable for small and medium-sized enterprises. Aimii Limited, an SME, was selected as the supplier and the award is active. The procurement was evaluated through the framework call-off process.

This procurement demonstrates demand from the Cabinet Office for a specialist Subject Access Request management capability at organisational scale. Suppliers likely to compete credibly for a future requirement will need a mature platform for end-to-end SAR workflow management, secure document storage, controlled data processing, automated redaction and efficient collation of records. Experience supporting data protection compliance and handling sensitive personal information would be commercially relevant, as would the ability to integrate with existing information and records systems while maintaining strong security controls. The requirement was suitable for SMEs and was won by an SME, indicating that a focused specialist provider can compete without being a large systems integrator. Evidence of reliable implementation, service support and scalable performance would strengthen a comparable proposition.

How relevant is this notice?

Notice Information

Notice Title

Provision of a Subject Access Request Software Solution.

Notice Description

To facilitate, host, and manage Subject Access Request (SAR) workflows, data storage, and processing as required by the SAR service, including automated redaction, collation, and secure storage of documents to facilitate Subject Access Request compliance

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d589f6e3-8c80-480b-934c-92f17b660102
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d907c2d7-2d56-46c7-8f72-20ec74d87510
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£387,700 £100K-£500K
Lots Value
Not specified
Awards Value
£387,700 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
3 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
17 Aug 20261 months ago
Contract Period
1 Sep 2026 - 31 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cabinet Office
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
Not specified
Postcode Area
Not specified
Country
Not specified
Major Region (ITL 1)
Not specified
Basic Region (ITL 2)
Not specified
Small Region (ITL 3)
Not specified
Delivery Location
Not specified
Local Authority
Not specified
Electoral Ward
Not specified
Westminster Constituency
Not specified

Supplier Information

Number of Suppliers
1
Supplier Name

Aimii Limited

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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