Tender

EPU2324-01 - Support Services Framework in Managing Unauthorised Encampments

BIRMINGHAM CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

18 May 2023 at 12:27

Tender Notice
Summary of the contracting process

The Birmingham City Council is seeking suppliers for a Support Services Framework in Managing Unauthorised Encampments. The contract, starting in July 2023, aims to address unauthorised encampments mainly on Council-owned land. The procurement method is Other, with a tender deadline of June 9th, 2023, and the contract period spans from July 2023 to June 2024.

This tender opportunity from Birmingham City Council is suitable for small and medium-sized enterprises (SMEs) looking to provide enforcement services for managing unauthorised encampments. Businesses offering bailiff services in the West Midlands area, with experience in eviction procedures and working with different ethnic groups, would be well-suited to compete for this framework agreement.

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Notice Information

Notice Title

EPU2324-01 - Support Services Framework in Managing Unauthorised Encampments

Notice Description

Birmingham City Council (The Council) as the largest single local authority in the UK regularly experiences instances of unauthorised encamping mostly by members of the travelling community. These encampments regularly occur on park land and other public open spaces, mostly owned by the Council. This also includes unauthorised encampments established on our transit site. The Council requires a framework of supplier(s) for the provision of enforcement agents / certified bailiffs to support the management of unauthorised encampments (the removal of encampments on Council owned land, typically established by Gypsies and various Traveller ethnic groupings). This contract will be for a period of 1 year commencing July 2023. The Council is looking to appoint up to two suppliers as part of a framework agreement, to ensure contingency of service delivery. The method of work allocation is covered in the section below entitled 'Allocation of Work'. It should be noted that there is no guarantee of a specific level of work being allocated. Unauthorised Encampments Provision of certified bailiff / enforcement agent to act on behalf of and in support of the Council: 1. Conduct the initial site visit to the unauthorised encampment (UE) with the intention of determining the number of occupiers, who they are (family names) and any other relevant details (forms provided), conducting a Welfare Needs Assessment on the occupiers (with regards to medical and schooling needs), reporting back to the Council and completing relevant paperwork. 2. Serving of relevant documents / legal papers on the members of the UE to direct their departure from the land - this may be common law notices or notices under statute, or Court orders. This will normally take place on the same day as the initial site visit. 3. Undertaking a contact visit to the UE occupiers as required by the Council. 4. Supervise, direct and progress the eviction should a formal eviction be necessary. This is effectively a formal eviction under common law or statute or Court Order and may require vehicle(s) to tow caravans, etc. from the site to a nearby road. All evictions are undertaken with WMP present to ensure there is no breach of the peace. 5. Obtaining relevant information to enable identification of members of the encampment to enable the Council to take further legal action where appropriate. Relevant information may include VRM details, descriptions in witness statements and images from body-worn camera footage. A relevant data sharing agreement may be necessary to enable sharing of such information. Allocation of Work The Council will seek where possible to allocate the services to the appointed suppliers on an equal case allocation footing. Although where an incumbent supplier(s) has already been appointed an existing case(s) to engage with a traveller group previously, the Council reserves the right to retain their involvement due to... Additional information: If you are interested in tendering please click on the following link to access Birmingham City Council's tender Portal. Delivery Notes Birmingham Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d923beb2-c940-45fe-80e9-e37302632467
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/7ba7a688-87d3-436a-b192-b644b22c5b8b
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other -
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

75 - Administration, defence and social security services

CPV Codes

75242110 - Bailiff services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 May 20232 years ago
Submission Deadline
9 Jun 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jul 2023 - 30 Jun 2024 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BIRMINGHAM CITY COUNCIL
Contact Name
Manjit Samrai
Contact Email
manjit.samrai@birmingham.gov.uk
Contact Phone
0121 303 0349

Buyer Location

Locality
WEST MIDLANDS
Postcode
B4 7WB
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Newtown
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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