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Exacom Software Annual Maintenance for CIL and S106

Swale Borough Council

This public procurement record has 1 release in its history.

Award

06 Aug 2026 at 13:26

Award Notice
Summary of the contracting process

Swale Borough Council procured annual maintenance for Exacom software used to manage Community Infrastructure Levy (CIL) and Section 106 (S106) planning agreements. This is a software support and maintenance service within the wider category of software packages and information systems. The requirement supports the council’s planning agreement administration and is delivered for its operations in the South East of England. The named buyer is Swale Borough Council, based at Swale House in Sittingbourne, England. The work concerns an existing Exacom software environment rather than the supply of a general-purpose software platform, so relevant businesses are those able to maintain and support planning agreement software and its associated data and processes.

The procurement has been completed and awarded through a selective call-off from a framework agreement, specifically G-Cloud 14. The award was made on 31 March 2026 to EXACOM SYSTEMS LTD. The awarded value is £24,161.66 including the stated GBP currency. The contract runs from 1 April 2026 to 31 March 2028. The service is classified as a service procurement and was assessed as suitable for small and medium-sized enterprises and voluntary, community and social enterprises. The requirement was evaluated through the framework call-off route, with the selected supplier providing the annual maintenance for the council’s Exacom planning agreement software.

This award indicates recurring demand from Swale Borough Council for specialist support of Exacom software used for CIL and S106 administration. A credible future competitor would need practical expertise in maintaining Exacom systems, supporting planning agreement workflows and keeping the software reliable for council users. Understanding how local authorities record, manage and monitor planning obligations would be important, as would the capacity to provide consistent annual support across the full service period. Businesses already experienced in public-sector software maintenance, planning services technology or council information systems are likely to be better placed than general software support providers. The procurement route also shows that access to the relevant framework can be commercially important.

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Notice Information

Notice Title

Exacom Software Annual Maintenance for CIL and S106

Notice Description

Planning Agreement Software, annual maintenance. Procured via G- Cloud 14.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-daced36d-cf43-4403-92fb-8aec35093493
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/855be69f-a6b0-453c-832f-fd43169b3a78
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£24,161 Under £100K
Lots Value
Not specified
Awards Value
£24,161 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
6 Aug 20262 weeks ago
Submission Deadline
31 Mar 2026Expired
Future Notice Date
Not specified
Award Date
31 Mar 20264 months ago
Contract Period
1 Apr 2026 - 31 Mar 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Swale Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SITTINGBOURNE
Postcode
ME10 3HT
Postcode Area
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ43 Kent Thames Gateway
Delivery Location
TLJ South East (England)
Local Authority
Swale
Electoral Ward
Roman
Westminster Constituency
Sittingbourne and Sheppey

Supplier Information

Number of Suppliers
1
Supplier Name

EXACOM SYSTEMS LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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