Award

Ashford Carnival of the Baubles

ASHFORD BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

Award

21 Aug 2024 at 13:27

Award Notice
Tender

23 Jan 2024 at 08:23

Tender Notice
Summary of the contracting process

Ashford Borough Council has completed the procurement process for the "Ashford Carnival of the Baubles" project, under the industry category of event services. This procurement involved searching for an Outdoor Carnival Arts Specialist to manage and expand the community arts event scheduled for the 2024 winter season. Key aspects include event management, licencing, artist and design management, and commercial opportunities. The open procedure (below threshold) was initiated and awarded to EMERGENCY EXIT ARTS, with a contract period from 1 April 2024 to 31 January 2025. Important dates include the tender period ending on 20 February 2024 and the award publication on 21 August 2024. The event will take place in Ashford, England (postal code TN23 1PL), with a total value of £46,000.

This tender presents significant opportunities for businesses specialising in large-scale event management, including those focused on community engagement and artistic presentations. Companies that can offer expertise in mechanical puppetry, diverse community participation, and commercial initiatives would find this project particularly rewarding. This procurement is especially suitable for SMEs and voluntary, community, and social enterprises (VCSEs), as it supports the development of scalable, impactful community events, potentially paving the way for further municipal partnerships and extended community outreach.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Ashford Carnival of the Baubles

Notice Description

EVENT/24/1 Ashford Borough Council are looking to procure the services of an Outdoor Carnival Arts Specialist, with a proven track record in delivering large-scale carnivals and community arts workshops to build upon previous work, grow the concept, and begin to introduce commercial initiatives to help extend the event in Ashford for the 2024 winter season. This is to include leading on clearly defined aspects of event & project management, licencing, artist and design management, business and community engagement, commercial opportunities and incentives as well as evaluation. The council is particularly keen on growing the mix of large scale mechanical puppets as part of the parade, alongside growing participation from local cultural diverse communities and networks. Tender documentation is available via the Kent Business Portal.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e013f571-723d-4cc6-9f4e-6e66aa5083e0
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d7b4e7a5-9b39-4a7c-9cf6-5c283a615740
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

79953000 - Festival organisation services

Notice Value(s)

Tender Value
£46,000 Under £100K
Lots Value
Not specified
Awards Value
£46,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
21 Aug 20241 years ago
Submission Deadline
20 Feb 2024Expired
Future Notice Date
Not specified
Award Date
1 May 20241 years ago
Contract Period
31 Mar 2024 - 31 Jan 2025 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ASHFORD BOROUGH COUNCIL
Contact Name
Stephanie Leonard
Contact Email
stephanie.leonard@ashford.gov.uk
Contact Phone
01233 330371

Buyer Location

Locality
ASHFORD
Postcode
TN23 1PL
Post Town
Tonbridge
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ45 Mid Kent
Delivery Location
Not specified
Local Authority
Ashford
Electoral Ward
Victoria
Westminster Constituency
Ashford

Supplier Information

Number of Suppliers
1
Supplier Name

EMERGENCY EXIT ARTS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-e013f571-723d-4cc6-9f4e-6e66aa5083e0-2024-08-21T14:27:12+01:00",
    "date": "2024-08-21T14:27:12+01:00",
    "ocid": "ocds-b5fd17-e013f571-723d-4cc6-9f4e-6e66aa5083e0",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "DN708010",
        "title": "Ashford Carnival of the Baubles",
        "description": "EVENT/24/1 Ashford Borough Council are looking to procure the services of an Outdoor Carnival Arts Specialist, with a proven track record in delivering large-scale carnivals and community arts workshops to build upon previous work, grow the concept, and begin to introduce commercial initiatives to help extend the event in Ashford for the 2024 winter season. This is to include leading on clearly defined aspects of event & project management, licencing, artist and design management, business and community engagement, commercial opportunities and incentives as well as evaluation. The council is particularly keen on growing the mix of large scale mechanical puppets as part of the parade, alongside growing participation from local cultural diverse communities and networks. Tender documentation is available via the Kent Business Portal.",
        "datePublished": "2024-01-23T08:23:35Z",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79952000",
            "description": "Event services"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "79953000",
                "description": "Festival organisation services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "TN23 1PL"
                    },
                    {
                        "postalCode": "TN23 1PL"
                    }
                ]
            }
        ],
        "value": {
            "amount": 46000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2024-02-20T10:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2024-04-01T00:00:00+01:00",
            "endDate": "2025-01-31T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/bbe09853-2cf7-4f35-87f5-06edf65e847e",
                "datePublished": "2024-01-23T08:23:35Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "The tender documents and additional information can be accessed from the Kent Business Portal.",
                "url": "https://www.kentbusinessportal.org.uk/"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-LAE-ASF",
            "name": "Ashford Borough Council",
            "identifier": {
                "legalName": "Ashford Borough Council",
                "scheme": "GB-LAE",
                "id": "ASF"
            },
            "address": {
                "streetAddress": "Civic Centre,Tannery Lane",
                "locality": "ASHFORD",
                "postalCode": "TN231PL",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Stephanie Leonard",
                "email": "stephanie.leonard@ashford.gov.uk",
                "telephone": "01233 330371"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-02609490",
            "name": "EMERGENCY EXIT ARTS",
            "identifier": {
                "legalName": "EMERGENCY EXIT ARTS",
                "scheme": "GB-COH",
                "id": "02609490"
            },
            "address": {
                "streetAddress": "Rothbury Hall,Azof Street LONDON SE10 0EF GB"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-LAE-ASF",
        "name": "Ashford Borough Council"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-e013f571-723d-4cc6-9f4e-6e66aa5083e0-1",
            "status": "active",
            "date": "2024-05-02T00:00:00+01:00",
            "datePublished": "2024-08-21T14:27:12+01:00",
            "value": {
                "amount": 46000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-02609490",
                    "name": "EMERGENCY EXIT ARTS"
                }
            ],
            "contractPeriod": {
                "startDate": "2024-04-01T00:00:00+01:00",
                "endDate": "2025-01-31T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/d7b4e7a5-9b39-4a7c-9cf6-5c283a615740",
                    "datePublished": "2024-08-21T14:27:12+01:00",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "tenderNotice",
                    "description": "The tender documents and additional information can be accessed from the Kent Business Portal.",
                    "url": "https://www.kentbusinessportal.org.uk/"
                }
            ]
        }
    ]
}