Award

Library Management System Upgrade & Migration to Cloud Computing

UNIVERSITY OF CHESTER

This public procurement record has 1 release in its history.

Award

03 Apr 2018 at 15:03

Award Notice
Summary of the contracting process

The University of Chester has completed the procurement process for the contract titled "Library Management System Upgrade & Migration to Cloud Computing," which falls under the library software package category. This procurement, with a contract value of £340,000, was awarded to Innovative Interfaces Global Ltd. on 6th March 2018. The procurement methodology employed was a Voluntary Ex Ante Transparency (VEAT) procedure, which allowed for the contract to be awarded without prior public competition. The contract period runs from 21st March 2018 to 20th March 2023, and the relevant delivery addresses are located in the North West and West Midlands regions of the United Kingdom. The tender period concluded on 5th March 2018.

This tender presents a significant opportunity for businesses involved in software and cloud services, particularly those with expertise in library management systems. Companies that possess similar technological capabilities and experience in managing complex software upgrades would be well-positioned to compete for future contracts, especially those related to the education sector. The nature of the work suggests a preference for suppliers who can demonstrate a strong understanding of integrating software with existing systems and mitigating potential risks associated with technical failures during upgrades.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Library Management System Upgrade & Migration to Cloud Computing

Notice Description

Award of a contract without prior publication of a call for competition in the Official Journal of the European Union Justification for selected award procedure: The procurement falls outside the scope of application of the Directive Explanation The University wishes to upgrade its library management system from its current iteration and hosting platform ("Millennium", hosted on premise) to the latest release ("Sierra", hosted in Innovative's private cloud facility). Innovative own the intellectual property rights of the software. The existing version of the system is several years old and the upgrade process will be complicated by the need to jump several versions. As Innovative is the developer of the software, it is envisaged that this upgrade will be executed with minimal risk of technical failure. The existing system is tightly integrated with University business processes, other University systems and existing library hardware. The University has determined that transitioning to an alternative system at this time with different technical and operational characteristics would significantly impact on resources and processes and cause major disruption to all users. The significant risks of doing so would be financial, technical (including information security) and reputational. The University therefore intends to issue the contract to Innovative for the reasons stated above. A VEAT notice was submitted on 23.02.2018 (2018/S 040-088199) regarding this procedure and the University of Chester has observed a 10-day standstill period which ended at midnight on the 05.3.2018.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e0daec30-bc3d-44be-be6d-17e9f1d5f79f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/e5ed0fa2-bb3c-434d-b7b3-782ba6672206
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other - Voluntary Ex Ante Transparency (VEAT)
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48160000 - Library software package

Notice Value(s)

Tender Value
£340,000 £100K-£500K
Lots Value
Not specified
Awards Value
£340,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
3 Apr 20187 years ago
Submission Deadline
5 Mar 2018Expired
Future Notice Date
Not specified
Award Date
6 Mar 20187 years ago
Contract Period
21 Mar 2018 - 20 Mar 2023 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF CHESTER
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHESTER
Postcode
CH1 4BJ
Post Town
Chester
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD6 Cheshire
Small Region (ITL 3)
TLD63 Cheshire West and Chester
Delivery Location
TLD North West (England), TLG West Midlands (England)
Local Authority
Cheshire West and Chester
Electoral Ward
Chester City & the Garden Quarter
Westminster Constituency
Chester North and Neston

Supplier Information

Number of Suppliers
1
Supplier Name

INNOVATIVE INTERFACES GLOBAL

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-e0daec30-bc3d-44be-be6d-17e9f1d5f79f-2018-04-03T16:03:17+01:00",
    "date": "2018-04-03T16:03:17+01:00",
    "ocid": "ocds-b5fd17-e0daec30-bc3d-44be-be6d-17e9f1d5f79f",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "2018-Feb-V-01",
        "title": "Library Management System Upgrade & Migration to Cloud Computing",
        "description": "Award of a contract without prior publication of a call for competition in the Official Journal of the European Union Justification for selected award procedure: The procurement falls outside the scope of application of the Directive Explanation The University wishes to upgrade its library management system from its current iteration and hosting platform (\"Millennium\", hosted on premise) to the latest release (\"Sierra\", hosted in Innovative's private cloud facility). Innovative own the intellectual property rights of the software. The existing version of the system is several years old and the upgrade process will be complicated by the need to jump several versions. As Innovative is the developer of the software, it is envisaged that this upgrade will be executed with minimal risk of technical failure. The existing system is tightly integrated with University business processes, other University systems and existing library hardware. The University has determined that transitioning to an alternative system at this time with different technical and operational characteristics would significantly impact on resources and processes and cause major disruption to all users. The significant risks of doing so would be financial, technical (including information security) and reputational. The University therefore intends to issue the contract to Innovative for the reasons stated above. A VEAT notice was submitted on 23.02.2018 (2018/S 040-088199) regarding this procedure and the University of Chester has observed a 10-day standstill period which ended at midnight on the 05.3.2018.",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48160000",
            "description": "Library software package"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "North West",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "West Midlands",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 200000,
            "currency": "GBP"
        },
        "value": {
            "amount": 340000,
            "currency": "GBP"
        },
        "procurementMethodDetails": "Other - Voluntary Ex Ante Transparency (VEAT)",
        "tenderPeriod": {
            "endDate": "2018-03-05T23:59:59Z"
        },
        "contractPeriod": {
            "startDate": "2018-03-21T00:00:00Z",
            "endDate": "2023-03-20T23:59:59Z"
        },
        "suitability": {
            "sme": false,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/k3Hx4y9N",
            "name": "UNIVERSITY OF CHESTER",
            "identifier": {
                "legalName": "UNIVERSITY OF CHESTER",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/k3Hx4y9N"
            },
            "address": {
                "streetAddress": "Parkgate Road",
                "locality": "CHESTER",
                "postalCode": "CH14BJ",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Procurement Services",
                "email": "procurement@chester.ac.uk",
                "telephone": "01244512395"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-82615",
            "name": "Innovative Interfaces Global Ltd.",
            "identifier": {
                "legalName": "Innovative Interfaces Global Ltd."
            },
            "address": {
                "streetAddress": "9th Floor (Block A) George's Quay Plaza George's Quay Dublin 2, Ireland"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/k3Hx4y9N",
        "name": "UNIVERSITY OF CHESTER"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-e0daec30-bc3d-44be-be6d-17e9f1d5f79f-1",
            "status": "active",
            "date": "2018-03-06T00:00:00Z",
            "datePublished": "2018-04-03T16:03:17+01:00",
            "value": {
                "amount": 340000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-82615",
                    "name": "Innovative Interfaces Global Ltd."
                }
            ],
            "contractPeriod": {
                "startDate": "2018-03-21T00:00:00Z",
                "endDate": "2023-03-20T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/e5ed0fa2-bb3c-434d-b7b3-782ba6672206",
                    "datePublished": "2018-04-03T16:03:17+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}