Award

Provision of Fuel Card Services

SOUTHEND-ON-SEA BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Award

20 Mar 2025 at 15:30

Award Notice
Summary of the contracting process

Southend-on-Sea Borough Council has completed the awarding stage for the contract titled "Provision of Fuel Card Services" within the industry category of petroleum products, fuel, electricity, and other sources of energy. The Council requires a fuel card solution to purchase approximately 55,000 litres of ULSD diesel annually for its fleet of 82 vehicles. The contract covers fuel purchases at various retail outlets across Southend-on-Sea, reducing travel distances, wear on vehicles, and environmental impact. The procurement method used was a negotiated procedure without prior publication, favouring a supplier with broad retail fuel outlet coverage. The award was confirmed on 31 January 2025, with the contract running from 1 February 2025 to 31 January 2028. The total value of the contract is £278,997.55.

This tender opens significant opportunities for businesses specializing in fuel card services that aim to support governmental and municipal vehicle fleets. SMEs and VCSEs, in particular, are encouraged to explore such opportunities as they frequently offer competitive, flexible, and innovative solutions required by public sector clients. Businesses with a wide network of retail fuel partnerships and those capable of providing extensive geographic coverage will find this tender especially favourable to bid for future similar contracts.

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Notice Information

Notice Title

Provision of Fuel Card Services

Notice Description

Southend-on-Sea City Council (the "Council") currently has a fuel card service contract in place to purchase approximately 55,000 litres of ULSD diesel per annum for its current fleet of 82 vehicles. The current fuel card solution provider processes approximately 1,084 transactions per annum. The Council is looking to continue with a fuel card solution to allow its fleet to purchase fuel at a variety of retail fuel outlets across Southend-on-Sea. The more retail outlets that the fuel card service covers, then the less distance needs to be driven to get to a fuel outlet. The corresponding reduction of fuelling journeys will reduce wear and the impact on the environment thus lowering the overall carbon footprint.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e2d31648-695f-4600-83a0-cfb91b1b7a39
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2c67240d-c88f-47e9-9a6f-7f83e730a3a5
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Negotiated procedure without prior publication (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

CPV Codes

09000000 - Petroleum products, fuel, electricity and other sources of energy

Notice Value(s)

Tender Value
£278,997 £100K-£500K
Lots Value
Not specified
Awards Value
£278,997 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
20 Mar 202511 months ago
Submission Deadline
21 Jan 2025Expired
Future Notice Date
Not specified
Award Date
31 Jan 20251 years ago
Contract Period
1 Feb 2025 - 31 Jan 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTHEND-ON-SEA BOROUGH COUNCIL
Contact Name
Not specified
Contact Email
procurementadvisors@southend.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
SOUTHEND-ON-SEA
Postcode
SS2 6EN
Post Town
Southend-on-Sea
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH31 Southend-on-Sea
Delivery Location
Not specified
Local Authority
Southend-on-Sea
Electoral Ward
Victoria
Westminster Constituency
Southend East and Rochford

Supplier Information

Number of Suppliers
1
Supplier Name

FUEL CARD SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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