Planning

The Institute Payroll, HR and Expenses Project

DEPARTMENT FOR EDUCATION

This public procurement record has 1 release in its history.

Planning

16 May 2019 at 19:48

Market Engagement Notice
Summary of the contracting process

The procurement process titled "The Institute Payroll, HR and Expenses Project" is being conducted by the Department for Education located in London, England. Currently in the planning stage, this initiative is intended to engage the market in advance of a forthcoming tender for Managed Payroll, HR, and Expenses services for the Institute for Apprenticeships and Technical Education. A significant milestone includes the engagement end date set for 12th June 2019. The procurement will be sourced via the G-Cloud framework, with the initial contract period for two years, including possible extensions.

This tender presents a valuable opportunity for businesses specialising in software development, HR services, payroll management, and cloud-based solutions. Companies capable of providing robust HR and payroll functionalities, as well as an integrated expenses system for approximately 200 staff, will find this procurement particularly relevant. The forthcoming competition allows both small and medium enterprises (SMEs) to engage, making it an excellent chance for innovative providers to showcase their capabilities in delivering efficient managed services.

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Notice Information

Notice Title

The Institute Payroll, HR and Expenses Project

Notice Description

The purpose of this Prior Information Notice is to initiate market engagement and it is not being used as a call for competition. This PIN is intended to: 1. Inform the market of an imminent procurement for Managed Payroll, HR, and Expenses services, being commissioned by the Institute for Apprenticeships and Technical Education (and therefore enable the market / suppliers to begin to plan for this). Within the context of the services required there are likely to be 3 linked components: i. Software accessed over the internet and hosted in the Cloud ii. Work with the Institute to implement and set-up the service iii. Provide the Institute with a managed service and support mechanism. 2. Provide a survey for you to express your interest, and support the Institute to develop its requirements. Survey is in the Attachments. Additional information: The purpose of this proposed procurement will be to select and appoint a supplier to be responsible for the provision of a Payroll, HR and expenses system as follows: 1. HR functionality to include as a minimum: core HR; MI & Reporting; and Absence Management; Future nice to have's may include Self Service, Recruitment and On-boarding, Performance & Talent Management and Learning & Development; 2. A payroll system including: Set-up and configuration management; basic payroll functions; allowances/deductions and other payments; on-boarding, leavers, absence & transfers Benefits; payroll self-service; payroll reporting and payroll process journals and outputs; 3. Expenses system including: Core requirements; Self Service; Rules/Approvals; Communications; Reporting/Audit and Configuration The Institute plan to adopt and implement a new payroll system for its staff and contractors. The supplier shall provide a solution be capable of supporting at least 200 employees for HR and Payroll. The Expenses is to cover for about 200 employees and 500 non-employees. The supplier must ensure the core Payroll, HR and Expenses solutions are sufficiently available to the end user by 1st Nov 2019. This requirement will be sourced via G-Cloud framework. The initial contract is for 2 years with the option to extend for a further 1 + 1 year pending approval.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e3596a57-d5b9-4cad-8c52-09a254e22ef5
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/3ad3fd1a-de31-4cc2-9503-565474d32693
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79211110 - Payroll management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 May 20196 years ago
Submission Deadline
Not specified
Future Notice Date
12 Jun 2019Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DEPARTMENT FOR EDUCATION
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
S W1P
Post Town
Not specified
Country
Not specified
Major Region (ITL 1)
Not specified
Basic Region (ITL 2)
Not specified
Small Region (ITL 3)
Not specified
Delivery Location
Not specified
Local Authority
Not specified
Electoral Ward
Not specified
Westminster Constituency
Not specified

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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