Tender

Cambridge City Council - Hybrid Mailing and Printing for Cambrdge City and Huntingdonshire District Councils

CAMBRIDGE CITY COUNCIL

This public procurement record has 2 releases in its history.

Tender

07 Apr 2020 at 15:51

Tender Notice
Tender

06 Apr 2020 at 16:23

Tender Notice
Summary of the contracting process

Cambridge City Council is initiating a tender for the "Hybrid Mailing and Printing for Cambridge City and Huntingdonshire District Councils" project, aiming to establish a four-year framework, potentially extendable for an additional two years. This project falls within the services industry and is focused on bulk printing and external correspondence mailing. The procurement is currently at the Tender stage, with submissions due by 7th May 2020. The estimated contract value is £4.4 million, and the delivery is to be executed in the East of England, UK.

This tender presents significant opportunities for businesses engaged in printing and mailing services, particularly those offering digital printing, hybrid mail solutions, and general printing capabilities. Companies adept at handling variable data printing, urgent requests, and large volume mailouts would be well-suited to compete for this contract. Additionally, small and medium-sized enterprises (SMEs) are encouraged to participate, as the council is keen to foster diversity in its supplier base while maintaining cost efficiency.

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Notice Information

Notice Title

Cambridge City Council - Hybrid Mailing and Printing for Cambrdge City and Huntingdonshire District Councils

Notice Description

The Councils' (Cambridge City and Huntingdonshire District Councils) are looking to create a framework for hybrid mail (printing posting of external correspondence) and general and specific printing. The framework will be for 4 years with a possible 2 call-offs up to 3 years making a maximum of 6 years. The proposal is to carry out an OJEU competitive tender with negotiation for online service(s) to deliver the different functionality required - as Lots - for bulk printing and mailing, document production and specialist printing. The organisation has a desire to save 10% on annual hybrid mail costs but recognises print volumes are declining due to email and web-based correspondence. This contract will be utilising a Lot structure as follows: Lot 1 - General Hybrid mail - Print, insert and dispatch day to day variable data letters which could include variable or fixed data inserts Lot 2 - Revenue & Benefits Hybrid Mail - Print, insert and dispatch council tax and benefit notifications which will include day to day bills, reminders, summonses and complete annual billing fulfilment Lot 3 - Electoral Registration Hybrid Mail - All election printing, post and dispatch including polling day printing Lot 4 - General Printing - Generally fixed data printing which could include larger volumes, colour magazines, letterheads, booklets and committee agendas. Additionally, a range of print finishing options including spiral/comb binding and stapling is included within this category Lot 5 - Specialist - Could include banners and posters suitable for external use, specialist Never Tear paper and hologram printing Lot 6 - Local / Urgent Print (HDC) - (max of 10k p.a. ) Lot 7 - Local / Urgent Print (CCC) - (max of 10k p.a)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e5254ed9-7487-4bc3-bf46-bbc2157a016b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c77355bc-87e5-49b6-b5c6-c62c36c6dfb9
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Negotiated procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

64 - Postal and telecommunications services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

64216120 - Electronic mail services

79811000 - Digital printing services

79820000 - Services related to printing

Notice Value(s)

Tender Value
£4,400,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Apr 20205 years ago
Submission Deadline
7 May 2020Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Aug 2020 - 31 Aug 2024 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CAMBRIDGE CITY COUNCIL
Contact Name
Lesley George
Contact Email
lesley-ann.george@cambridge.gov.uk
Contact Phone
+44 1223458178

Buyer Location

Locality
CAMBRIDGE
Postcode
CB2 3QJ
Post Town
Cambridge
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
Not specified
Local Authority
Cambridge
Electoral Ward
Market
Westminster Constituency
Cambridge

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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