Award

INVITATION TO TENDER FOR THE PROVISION OF CLOSED CHURCHYARD MAINTENANCE SERVICES

BASINGSTOKE AND DEANE BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

Award

27 Feb 2025 at 13:35

Award Notice
Tender

10 Dec 2021 at 16:17

Tender Notice
Summary of the contracting process

Basingstoke and Deane Borough Council has finalised a contract for grounds maintenance services at eight closed churchyards within the borough. The contract, titled "INVITATION TO TENDER FOR THE PROVISION OF CLOSED CHURCHYARD MAINTENANCE SERVICES," falls under the categories of agricultural, forestry, and horticultural services (CPV: 77100000, 77200000, 77300000). The procurement process, which followed an open procedure, commenced on 1st April 2022 and is set to end on 31st March 2026. Initially contracted for 24 months, there are options to extend for up to two additional periods of 12 months each. Key dates included the dispatch of the Invitation to Tender (ITT) on 10th December 2021, with tender submissions due by 20th January 2022, and the contract award was made on 1st March 2022. The total contract value is £101,000 GBP with services being provided in the South East region of the United Kingdom.

This tender offers considerable opportunities for businesses specialising in grounds maintenance, gardening, and landscaping services. It is particularly suited for small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) due to the localised nature of the work and the flexible contract terms. Companies experienced in tasks such as grass cutting, tree and shrub pruning, and litter collection can leverage this contract to enhance their market presence and grow within the public sector. Successful execution of this contract by the awarded supplier, idverde Limited, highlights the potential for similar businesses to secure ongoing work with local councils, thereby fostering business growth and stability.

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Notice Information

Notice Title

INVITATION TO TENDER FOR THE PROVISION OF CLOSED CHURCHYARD MAINTENANCE SERVICES

Notice Description

Basingstoke and Deane Borough Council require grounds maintenance operations to be carried out at eight closed churchyards within the borough. \r The contract is for general grounds maintenance which includes grass cutting, pruning of trees and shrubs, collection and disposal of litter amongst other grounds maintenance duties as outlined in the attached specification.\r \r The contract will be for a period of 24 months with an option to extend for a further two periods of 12 months.\r Additional information: Basingstoke and Deane Borough Council require grounds maintenance operations to be carried out at eight closed churchyards within the borough. The contract is for general grounds maintenance which includes grass cutting, pruning of trees and shrubs, collection and disposal of litter amongst other grounds maintenance duties as outlined in the tender specification. The contract will be for a period of 24 months with an option to extend for a further two periods of 12 months. The Council has proposed the following timetable for this Tender process: Dispatch of ITT: Friday 10th December 2021 Questions & Answers: Frid 10th Dec 2021 - Mon 17th Jan 2022 Return of Tender: 12.00.00 Thursday 20th January 2022 Evaluation of Tender: Thursday 3rd February 2022 Notification of Contract Award to Tenderers: Tuesday 8th February 2022 Contract commencement meeting: w/c 23rd February 2022 The Council reserves the right to change the above timetable and Tenderers will be notified accordingly where there is a change in the timetable. The Council is utilising an electronic tendering tool to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Council, including the submission of Tenderers' Responses, will be conducted via the ProContract system, which can be accessed using the following link: http://sebp.due-north.com If you need any further assistance or have any queries about using the ProContract system please contact the PROACTIS support team; contact details are as follows: Email ProContractSuppliers@proactis.com OR log a support call directly using the following link: http://proactis.kayako.com/procontractv3/Core/Default/Index quoting project DN587182 Please note expressions of interest must be registered before 11.00a.m on Thursday 20th January 2022. Completed tenders and supporting information should be returned no later than 12:00:00 on Thursday 20th January 2022.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e7260ebf-370f-4d30-9d66-e0a507b7961f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/3f5c936c-f32e-47cd-8c56-84c54161a7b6
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77100000 - Agricultural services

77200000 - Forestry services

77300000 - Horticultural services

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
Not specified
Awards Value
£101,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
27 Feb 202512 months ago
Submission Deadline
20 Jan 2022Expired
Future Notice Date
Not specified
Award Date
1 Mar 20223 years ago
Contract Period
31 Mar 2022 - 31 Mar 2026 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BASINGSTOKE AND DEANE BOROUGH COUNCIL
Contact Name
Mr Procurement Team
Contact Email
procurement@basingstoke.gov.uk
Contact Phone
+44 1256844844

Buyer Location

Locality
BASINGSTOKE
Postcode
RG21 4AH
Post Town
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ37 North Hampshire
Delivery Location
TLJ South East (England)
Local Authority
Basingstoke and Deane
Electoral Ward
Eastrop & Grove
Westminster Constituency
Basingstoke

Supplier Information

Number of Suppliers
1
Supplier Name

IDVERDE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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