Tender

Holiday Activities and Food (HAF) services DPS (SC240025)

KENT COUNTY COUNCIL

This public procurement record has 1 release in its history.

Tender

03 Nov 2025 at 11:50

Tender Notice
Summary of the contracting process

Kent County Council is currently in the Tender stage with its procurement of Holiday Activities and Food (HAF) services, classified under the category of "Recreational, cultural and sporting services" (CPV code 92000000). This initiative will provide essential services to children eligible for Free School Meals, focusing on their physical health, nutrition, and well-being during school holidays. The buying organization, Kent County Council, is based in Maidstone, UK, and has published the opportunity on 3rd November 2025. This project will span several key periods—the tender period ends on 11th September 2026, and the contract period is set from 1st January 2027 to 1st June 2028. The procurement method employed is selective, under a restricted procedure, with a contract value of £4,000,000.

This tender offers extensive opportunities for small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs) aiming to expand within the service delivery sector focusing on social welfare and community engagement. The HAF services contract is well-suited to businesses capable of providing educational and recreational programmes, dovetailing with nutritional and health initiatives. Companies interested in this dynamic purchasing system (DPS) can submit applications at any time, making it a flexible option for organisations adept at meeting government standards and providing responsive community services. Each application is reviewed in rounds, allowing businesses to apply for multiple lots, ensuring diverse participation and growth opportunities.

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Notice Information

Notice Title

Holiday Activities and Food (HAF) services DPS (SC240025)

Notice Description

The Holiday Activities and Food (HAF) Programme in Kent focuses on supporting children's physical health and wellbeing by providing nutritious meals and engaging activities during school holidays. Families with children aged four to sixteen who are eligible for benefits-related Free School Meals (FSM) can access these free opportunities during the Easter, summer, and Christmas breaks. This initiative is funded by the Department for Education (DfE), with grant conditions outlined in the Memorandum of Understanding signed by Kent County Council (KCC). The programme aims to address the challenges some families face during school holidays, such as increased food and childcare costs and reduced household income, which can make it difficult to provide adequate meals and activities for children. HAF offers a variety of enriching activities designed to keep children active and socially engaged during the holidays. Participating families also benefit from resources and support to help improve their understanding of nutrition and food budgeting. The opportunity to apply for this contract was first made available in December 2024. As this is a Dynamic Purchasing System (DPS), bidders may submit applications at any time. However, submissions are reviewed in Rounds, as detailed in the Invitation to Tender. For Round 4, please use the links and access codes provided for the Lots you wish to apply for. If you intend to bid for multiple Lots, you must submit a separate application for each. For example, if you wish to be considered for Lot 1 and Lot 2, you must submit all required documentation under Lot 1 and again under Lot 2. While the documentation required is the same for each Lot, it must be submitted separately to ensure your application is considered. Links & Access Codes (at end of link): Lot 1 - https://www.kentbusinessportal.org.uk/respond/R46MD864HY Lot 2 - https://www.kentbusinessportal.org.uk/respond/3UC4VA5FY3 Lot 3 - https://www.kentbusinessportal.org.uk/respond/22995AWTMW Lot 4 - https://www.kentbusinessportal.org.uk/respond/GS375C4WW4

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ea523a96-b5a7-42ec-8649-1352247621a3
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d3a47687-b0cb-4290-9ed7-c0e65bbf57a1
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Dynamic
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92000000 - Recreational, cultural and sporting services

Notice Value(s)

Tender Value
£4,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Nov 20253 months ago
Submission Deadline
11 Sep 20267 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2027 - 1 Jun 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
KENT COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MAIDSTONE
Postcode
ME14 1XQ
Post Town
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ45 Mid Kent
Delivery Location
TLJ South East (England)
Local Authority
Maidstone
Electoral Ward
Penenden Heath
Westminster Constituency
Maidstone and Malling

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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