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Planning, Building Control & Land Charges System Support and Maintenance

Redcar & Cleveland Borough Council

This public procurement record has 1 release in its history.

Award

18 Sep 2026 at 10:13

Award Notice
Summary of the contracting process

Redcar & Cleveland Borough Council procured support and maintenance for its planning, building control and land charges systems. The requirement is an information technology service covering the ongoing operation and upkeep of systems used for these council functions, delivered in the North East of England. The procurement falls within information systems or technology planning services (CPV 72222200) and is classified as a service requirement. The council is the buyer and user of the service. The selected supplier, DEF Software Limited, is based in Sunderland and is identified as a small and medium-sized enterprise. The requirement is relevant to software providers and IT service businesses with experience supporting local-authority systems across planning, building control and land charges.

This procurement is complete and was awarded on 30 January 2026 to DEF Software Limited. The award value is £255,088. The contract runs from 31 January 2026 to 30 January 2030; this period includes one optional 12-month extension. The council used a selective procurement route as a call-off from Lot 3 of the Crown Commercial Services GCA Vertical Application Solutions Framework, rather than running an open competition. The contract award was made through that framework arrangement, with DEF Software Limited selected as the supplier. The tender had a submission deadline of 30 January 2026. The contracting process records one awarded supplier and one service requirement covering support and maintenance for the council’s planning, building control and land charges systems.

This award demonstrates established public-sector demand for specialist support and maintenance of integrated local-authority systems covering planning, building control and land charges. A credible future competitor would need to maintain and support software used across these connected regulatory and property functions, understand council workflows and provide dependable technical service over a multi-year arrangement. Experience with system continuity, fault resolution, upgrades, user support and the handling of operational data would be commercially relevant, provided those capabilities are evidenced for comparable public-sector environments. The requirement was suitable for SMEs and voluntary, community and social enterprises, while the incumbent supplier is an SME. Suppliers seeking similar work should therefore be able to operate at a scale appropriate to a borough council and compete through the relevant vertical application solutions framework route.

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Notice Information

Notice Title

Planning, Building Control & Land Charges System Support and Maintenance

Notice Description

Contract award for the provision of Planning, Building Control & Land Charges System Support and Maintenance. The contract award is made via Lot 3 of Crown Commercial Services (GCA) Vertical Application Solutions Framework. Contract Period 31/01/2026 - 30/01/2029 With an additional 1 x 12 month optional extension period. Contract value includes optional contract extension period.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-eb40fb25-5766-4c30-81b7-a85ee13e9b97
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/1d388dfa-cb32-4b9b-a17f-f6cbed96a7d6
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72222200 - Information systems or technology planning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£255,088 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
18 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
30 Jan 20268 months ago
Contract Period
31 Jan 2026 - 30 Jan 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Redcar & Cleveland Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
REDCAR
Postcode
TS10 1RT
Postcode Area
Cleveland
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC3 Tees Valley
Small Region (ITL 3)
TLC32 South Teesside
Delivery Location
TLC North East (England)
Local Authority
Redcar and Cleveland
Electoral Ward
Coatham
Westminster Constituency
Redcar

Supplier Information

Number of Suppliers
1
Supplier Name

DEF Software Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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