Award

Bishop Vesey's Grammar School - Grounds Maintenance Services

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

14 Dec 2016 at 11:01

Award Notice
Tender

18 Nov 2016 at 20:15

Tender Notice
Summary of the contracting process

The procurement process involves Bishop Vesey's Grammar School, located in Sutton Coldfield, seeking a contractor for Grounds Maintenance Services under a three-year fixed-price contract, commencing 1 November 2016 and expiring on 31 October 2019. The closing date for the Pre-Qualification Questionnaire was 20 November 2015. The Litmus Partnership Ltd acts as the contracting authority for this selective procurement, classified under the CPV code for Grounds maintenance services, with an approximate value of £180,000 over the contract duration.

This tender presents significant opportunities for businesses specialising in grounds maintenance, particularly those with experience in managing school environments and providing services tailored to sports facilities. Companies offering innovative maintenance techniques and environmentally conscious practices will be particularly well-suited to compete. The contract aims to enhance the school’s grounds, creating a positive impact on the student environment, which may also open avenues for long-term collaboration in educational initiatives and apprenticeships.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Bishop Vesey's Grammar School - Grounds Maintenance Services

Notice Description

The successful tenderer will be required to provide grounds maintenance services at Bishop Vesey's Grammar School in Sutton Coldfield. The contract being tendered is for three years, from 1 November 2016 until 31 October 2019, with an option for a further extension period at the end of the contract term for a further term of three years. This tender project is seeking to appoint a suitably qualified contractor whose experience, initiative and innovation will be an asset to Bishop Vesey's Grammar School in enhancing the appearance of the grounds and general campus along with all pitches used for football, rugby and cricket. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis. Whilst the monthly charge will represent one-twelfth of the contract cost, reconciliation will take place annually to reconcile the achievement of input hours and delivery of the specification of the contract. The Client requires that the tendered specification is undertaken at all times and the successful contractor is expected to have a system in place to cover for both planned and unplanned absence of the staff dedicated to the contract and also the resource to meet the season needs of the contract. The value of the current contract is in the region of PS60,000.00 per annum. The scope of the contract and specification will include but not be limited to: 1. Maintenance of Grassed Areas 2. Sports Pitch Marking and Maintenance 3. Maintenance of Shrub and Plant Borders 4. Hedge and Tree Maintenance 5. Weed Control 6. Fence Lines 7. Drainage Ditches 8. Preparation and maintenance of the cricket square to U19 county standards It is also the objective of this tender for the successful contractor to have in place a management support structure, site supervision and training plan that ensures that all Client locations are kept to standard at all times and that the required grounds maintenance specification is achieved consistently. It should be noted that the successful contractor will be expected to provide innovation, proven maintenance methods and appropriate equipment to the contract, thus ensuring that the highest levels of service are maintained in all areas at all times. The successful Contractor will be expected to actively work with Bishop Vesey's Grammar School to support Environmental Statement / Aims, outline their own environmental policies and demonstrate what measures and procedures they propose to take. Additional information: Bishop Vesey's objectives are: * To further increase the standards of Grounds Maintenance, within all areas of the School * To receive a service that complies with the tender specification standards, which includes the preparation of the cricket wicket to U19 county standards and the maintenance of this wicket during the course of the season * To receive consistently high quality Grounds Maintenance standards * To generate an improved environment for all students, in all areas of the School * To receive pro-active management support from the grounds maintenance contractor * To hold regular review meetings with the successful contractor * To support the Contractor in working with students with regard to curriculum links, work experience, apprenticeships and Eco Groups * To achieve overall value for money Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/bishop_veseys_grammar_school The closing date for receipt of the Pre-Qualification Questionnaire is 20.11.2015 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time. It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ec3271b6-adc8-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ff267917-1225-4be8-b992-84661d76c9bd
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£180,000 £100K-£500K
Lots Value
Not specified
Awards Value
£165,435 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
14 Dec 20169 years ago
Submission Deadline
20 Nov 2015Expired
Future Notice Date
Not specified
Award Date
14 Sep 20169 years ago
Contract Period
1 Nov 2016 - 31 Oct 2019 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B74 2NH
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Sutton Trinity
Westminster Constituency
Sutton Coldfield

Supplier Information

Number of Suppliers
1
Supplier Name

GLENDALE MANAGED SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-ec3271b6-adc8-11e6-9901-0019b9f3037b-2016-12-14T11:01:44Z",
    "date": "2016-12-14T11:01:44Z",
    "ocid": "ocds-b5fd17-ec3271b6-adc8-11e6-9901-0019b9f3037b",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "2016/S 232-422987",
        "title": "Bishop Vesey's Grammar School - Grounds Maintenance Services",
        "description": "The successful tenderer will be required to provide grounds maintenance services at Bishop Vesey's Grammar School in Sutton Coldfield. The contract being tendered is for three years, from 1 November 2016 until 31 October 2019, with an option for a further extension period at the end of the contract term for a further term of three years. This tender project is seeking to appoint a suitably qualified contractor whose experience, initiative and innovation will be an asset to Bishop Vesey's Grammar School in enhancing the appearance of the grounds and general campus along with all pitches used for football, rugby and cricket. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis. Whilst the monthly charge will represent one-twelfth of the contract cost, reconciliation will take place annually to reconcile the achievement of input hours and delivery of the specification of the contract. The Client requires that the tendered specification is undertaken at all times and the successful contractor is expected to have a system in place to cover for both planned and unplanned absence of the staff dedicated to the contract and also the resource to meet the season needs of the contract. The value of the current contract is in the region of PS60,000.00 per annum. The scope of the contract and specification will include but not be limited to: 1. Maintenance of Grassed Areas 2. Sports Pitch Marking and Maintenance 3. Maintenance of Shrub and Plant Borders 4. Hedge and Tree Maintenance 5. Weed Control 6. Fence Lines 7. Drainage Ditches 8. Preparation and maintenance of the cricket square to U19 county standards It is also the objective of this tender for the successful contractor to have in place a management support structure, site supervision and training plan that ensures that all Client locations are kept to standard at all times and that the required grounds maintenance specification is achieved consistently. It should be noted that the successful contractor will be expected to provide innovation, proven maintenance methods and appropriate equipment to the contract, thus ensuring that the highest levels of service are maintained in all areas at all times. The successful Contractor will be expected to actively work with Bishop Vesey's Grammar School to support Environmental Statement / Aims, outline their own environmental policies and demonstrate what measures and procedures they propose to take. Additional information: Bishop Vesey's objectives are: * To further increase the standards of Grounds Maintenance, within all areas of the School * To receive a service that complies with the tender specification standards, which includes the preparation of the cricket wicket to U19 county standards and the maintenance of this wicket during the course of the season * To receive consistently high quality Grounds Maintenance standards * To generate an improved environment for all students, in all areas of the School * To receive pro-active management support from the grounds maintenance contractor * To hold regular review meetings with the successful contractor * To support the Contractor in working with students with regard to curriculum links, work experience, apprenticeships and Eco Groups * To achieve overall value for money Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/bishop_veseys_grammar_school The closing date for receipt of the Pre-Qualification Questionnaire is 20.11.2015 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time. It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.",
        "datePublished": "2015-10-22T20:44:29+01:00",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "77314000",
            "description": "Grounds maintenance services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "B74 2NH"
                    },
                    {
                        "region": "West Midlands",
                        "countryName": "United Kingdom"
                    },
                    {
                        "postalCode": "B74 2NH"
                    }
                ]
            }
        ],
        "value": {
            "amount": 180000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "tenderPeriod": {
            "endDate": "2015-11-20T23:59:59Z"
        },
        "contractPeriod": {
            "startDate": "2016-11-01T00:00:00Z",
            "endDate": "2022-10-31T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/3632bf61-98c2-453b-b831-2fee07243c58",
                "datePublished": "2015-10-22T20:44:29+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "PQQ Documentation ~ Bishop Vesey's Grammar School",
                "url": "http://www.litmuspartnership.co.uk/project/bishop_veseys_grammar_school"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/yFA4Z4fe",
            "name": "The Litmus Partnership Ltd",
            "identifier": {
                "legalName": "The Litmus Partnership Ltd",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/yFA4Z4fe"
            },
            "address": {
                "streetAddress": "Bishop Vesey's Grammar School, Lichfield Road",
                "locality": "Birmingham",
                "postalCode": "B74 2NH",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "The Litmus Partnership",
                "email": "pqq@litmuspartnership.co.uk"
            },
            "details": {
                "url": "http://www.bvgs.co.uk/"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-42242",
            "name": "Glendale Managed Services Ltd",
            "identifier": {
                "legalName": "Glendale Managed Services Ltd"
            },
            "address": {
                "streetAddress": "Chorley United Kingdom"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/yFA4Z4fe",
        "name": "The Litmus Partnership Ltd"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-ec3271b6-adc8-11e6-9901-0019b9f3037b-1",
            "status": "active",
            "date": "2016-09-15T00:00:00+01:00",
            "datePublished": "2016-12-14T11:01:44Z",
            "value": {
                "amount": 165435,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-42242",
                    "name": "Glendale Managed Services Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2016-11-01T00:00:00Z",
                "endDate": "2019-10-31T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/ff267917-1225-4be8-b992-84661d76c9bd",
                    "datePublished": "2016-12-14T11:01:44Z",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "tenderNotice",
                    "description": "PQQ Documentation ~ Bishop Vesey's Grammar School",
                    "url": "http://www.litmuspartnership.co.uk/project/bishop_veseys_grammar_school"
                }
            ]
        }
    ]
}